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City of Medford Oregon / Medford Urban Renewal

When available, the full agenda packet may be viewed as a pdf file by scrolling to the bottom of the page and clicking on the icon.

Medford Urban Renewal - Agenda     
Tuesday, March 10, 2009

A.

Executive Session

 

A meeting of the Medford Urban Renewal Agency Board of Directors was called to order in Executive Session at 6:30 p.m., by Chair Gregory Yechout, on the above date, in the Medford Urban Renewal Agency Conference Room, with the following Members in attendance:

 

BOARD MEMBERS:

Present            

Gregory Yechout, Chair

Skip Patterson, Vice-Chair

Bill Dames, Secretary

Chris Corcoran, Council Representative

Dick Entinger

Claudette Moore

Joy Pelikan

Eric Stark

 

Absent

Jim Kuntz, Council Representative

 

STAFF:

Present

Jackie Rodgers, Executive Director

Errin Sills, Office Administrator

Don Burt, Project Manager

 

Pursuant to ORS 192.660(2)(e), “The governing body of a public body may hold an executive session to conduct deliberations with persons designated by the governing body to negotiate real property transactions.”

 

EXECUTIVE SESSION CLOSED AT 7:00 P.M.

  

B.

Open Session

I.

Roll Call

 

1.1        A meeting of the Medford Urban Renewal Agency Board of Directors was called to order in Open

Session at 7:00 p.m., in the Medford Urban Renewal Agency

 

Conference Room, on the above date, by Chair Gregory Yechout, with the following Members and Staff in attendance:

 

BOARD MEMBERS:

Present

Gregory Yechout, Chair

Skip Patterson, Vice-Chair

Bill Dames, Secretary

Chris Corcoran, Council Representative

Dick Entinger

Claudette Moore

Joy Pelikan

Eric Stark

 

Absent

Jim Kuntz, Council Representative

 

STAFF:

Present

Jackie Rodgers, Executive Director

Errin Sills, Office Administrator

Don Burt, Project Manager

 

II.

Minutes

 

2.1        Minutes for the February 10, 2009 Medford Urban Renewal Agency Board Meeting were submitted.

 

Chair Greg Yechout inquired whether there were any corrections to the Medford Urban Renewal Agency Board Meeting Minutes of February 10, 2009.  Mr. Patterson moved to approve the February 10, 2009 Board meeting minutes; Ms. Moore seconded the motion.  Hearing no corrections or additions, Mr. Yechout stated that the Minutes stand approved as submitted.

 

III.

Communications from the Audience

 

There were none.

 

IV.

Communications from Staff

 

4.1 Presentation:  Mayor Gary Wheeler; re: Carnegie Library Building Update

 

Mayor Gary Wheeler addressed the Board and explained that the Carnegie Library Renovation Steering Committee has received a schematic phase cost estimate which concludes their task.  Final reporting will be made to City Council on March 19, 2009.  After the presentation, City Council will decide on what type of fundraisers should be done to raise the funds needed to complete the renovations.  The building will be officially named “The Downtown Community Center at the Carnegie”.  The City has committed approximately $250,000 towards the renovations to the basement area.  Direct construction costs for the renovations are $2.8 million, contingency and other constructional costs are $3.8 million.

 

Claudette Moore inquired whether the City is receiving $1.3 million in stimulus funds that is being spent to build a pedestrian bridge across Bear Creek. The Mayor explained that this particular stimulus fund has been earmarked for transportation projects only.

 

Mr. Dames inquired whether there were a lot of seismic renovations needing to be done prior to being open to the public.  The Mayor explained that the City has already done some seismic renovations, however there are not very many needing to be made, the building is stable.

 

4.2 Presentation:  Betsy Manuel; re: Main Street Program

 

Betsy Manuel reported to the Board that she is seeking the Agency’s support for the Main Street Program.  The Main Street Program is a comprehensive program developed by the State of Oregon to enhance economic revitalization in “downtowns” across the State of Oregon.  Ms. Manuel explained the program details and requested a letter of support from the Agency.

 City Council Representative Chris Corcoran explained to the Board that Betsy will be making a presentation to City Council during Thursday March 12, 2009 Council Study Session.  He invited the Board to attend the presentation.  Mr. Corcoran expressed his support for the program and the work that Betsy has done through the Heart of Medford Association to start the process. 

 

Bill Dames encouraged Betsy to seek the support of the Winans Family and Lithia; these two can be assets to the downtown.

 

It is the consensus of the Agency Board of Directors to support the Heart of Medford Association in its endeavor to bring the Downtown Main Street Program to downtown Medford.

 

4.3 Presentation:  Budget Calendar, Fiscal Year 2009-2010.

 

Staff reported to the Board that the calendar was included in the Board Agenda packet.  The calendar will be forwarded to the Budget Committee.

 

4.4 Project Updates:

 

     4.4.1 Evergreen Project Sidewalks:  Staff reported that the bid documents for the Evergreen Project sidewalks should be going out in April and the Agency should receive those bids back by late April early May.  Construction will commence once the bid has been awarded.

 

     4.4.2 Bella Vita Project:  Staff reported that staff was invited to Bill Hoke’s office to discuss a document that he had received from Dave Leland.  Mr. Leland wrote a market report for the Agency several years ago for the Winetrout project.  Mr. Leland made an offer to the City to write a pro bono report for the Bella Vita Project.  Mr. Hoke shared the new report with the Agency. 

 

Don Burt, Agency Project Manager stated that a market analysis done in 2004 that reinforced the Bella Vita project is conducive to what the downtown needs.  The Agency followed Mr. Leland’s recommendation at the time of the last market analysis.

 

     4.4.3 Staff reported that the Agency is working on both the Downtown Medford Parking District Budget and the Agency Budget.

 

4.5 House Bill 2642 – Staff reported that House Bill 2642 is an amendment that does several things:  1) Limits maximum indebtedness in the “Report and Plan” section of the City Center Revitalization Plan; 2) Restricts the maximum Plan term to 20 years; 3) Extends Annual Report completion date from August 1 to January 31, giving agencies more time to prepare a realistic report; and 4) Includes Revenue and Outstanding Indebtedness balances in the report.  There is no significant change or impact on the Agency from this bill.

 

4.6 House Bill 2643 – With this bill there is also no significant change or impact on the Agency.  This amendment: 1) Provides for Taxing District exclusion from urban renewal when a plan is created or a plan term is extended; 2) Requires a Plan to state its duration; and 3) Provides that any increase in a plan’s duration must be treated as a substantial amendment.

 

V.

Written Communication

 

Mr. Yechout reported that items 5.1 and 5.2 were included in the Board Agenda packet for the Board’s review. 

 

Staff reported that item 5.3 is an email from Building Director Chris Reising requesting whether the Agency would be interested in purchasing the City’s new parking lot constructed on 9th Street between Grape and Holly.  Staff informed Mr. Reising that the purchase of that property is not in the City Center Revitalization Plan.

 

VI.

Reports from Chair

 

There were none.

 

 

VII.

Reports from Committee

 

7.1    Parking Committee

 

Staff reported that the Minutes for the February 11, 2009 and the Agenda for the March 11, 2009 Parking Committee meetings were included in the Board packet.

 

    7.7.1 Second Quarter Financial Report:  Staff reported that the Second Quarter Financial Report for the Downtown Medford Parking District was handed out this evening.  This report was provided for information purposes only.

 

7.2    Marketing Committee

 

Staff reported that the Marketing Committee Agenda for the March 18, 2009 meeting was included in the Board Agenda packet.

 

VIII.

Business

 

8.1 Consideration of Resolution No. 09-03-02 approving change orders for the SOU/RCC/Bartlett Streetscape Project

 

Project Manager Don Burt reported to the Board that there is a need for one last change order for this project.  The project has encountered many hurdles along the way.  This last change order represents other adjustments to the project cost.  The total project cost is $1,374,000, which is approximately 30% more than the original contract and includes the cost of street fixtures, i.e. bollards, street lights, etc.

 

MOTION:  It was moved by Skip Patterson to approve Resolution No. 09-03-02, authorizing the Executive Director to approve change orders in an aggregate amount not to exceed 30% of the original project contract.  Claudette Moore seconded the motion.

 

VOTE:  The following Board members passed the motion with a unanimous affirmative vote:  Claudette Moore, Chris Corcoran, Skip Patterson, Gregory Yechout, Joy Pelikan, Eric Stark, Dick Entinger and Bill Dames.

 

8.2        Consideration of Resolution No. 09-03-03 approving an Intergovernmental Agreement between the Medford Urban Renewal Agency and Jackson County Library for the installation of two Library book return drop boxes.

 

Staff reported that Jackson County Library requested that the Agency allow them to install two library book return drop boxes. 

 

MOTION:  It was moved by Joy Pelikan to approve Resolution No. 09-03-03 approving the Intergovernmental Agreement between the Medford Urban Renewal Agency and the Jackson County Library for the installation of two library book return drop boxes.  Skip Patterson seconded the motion.

 

VOTE:  The following Board members passed the motion with a unanimous affirmative vote:  Skip Patterson, Dick Entinger, Claudette Moore, Joy Pelikan, Gregory Yechout, Eric Stark and Chris Corcoran.

 

IX.

Comments from City Council Representatives

 

City Council Representative, Chris Corcoran reported that the Heart of Medford Association will be making a presentation at the City Council Study Session on March 12, 2009.

 

Councilman Jim Kuntz is in Washington DC this evening lobbying for some of the stimulus funds that are available.   The funds that he is requesting will be earmarked to be used for transportation projects, two new fire stations and additional floors for the Lausmann Annex.

 

Eric Stark inquired whether the projects that they are lobbying funds for are “shovel ready”.  Mr. Corcoran stated they are.

 

X.

Comments from Board

 

Skip Patterson reminded Board members to return their ethics paperwork to the State.  The next quarter paperwork is due by April 30, 2009.

XI.

Adjournment

 

The meeting was adjourned at 8:30 p.m.  The proceedings of this Board meeting were recorded on tape and filed in the Medford Urban Renewal Agency office.

 

______________________________________

Submitted by:

Errin L. Sills, Office Administrator

 

_____________________________________

Approved by: 

Gregory Yechout, Board Chair

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