Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting

Minutes
Thursday, February 21, 2013

                                                                                                                                        
 
                                    MINUTES OF THE MEDFORD CITY COUNCIL MEETING
 
                                                                 February 21, 2013
                                                                             
The meeting was called to order at 12:00 noon in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
 
Mayor Gary Wheeler; Councilmembers Karen Blair, Daniel Bunn, Chris Corcoran, Al Densmore, Dick Gordon, Eli Matthews and Bob Strosser.
 
Councilmember John Michaels was absent.
 
City Manager Eric Swanson; Deputy City Manager Bill Hoke; City Attorney John Huttl; City Recorder Glenda Wilson.
 
Employee Recognition
Employees from the Human Resources, Planning, Police, Fire and Public Works were honored for their years of service.
 
New Employees
Michelle McClenny, Financial Support Technician in the Finance Department was introduced.
 
Employee of the Quarter
Dennis Hart, Public Works Department was recognized as the Employee of the Quarter.
 
20.     Approval or correction of the minutes of the February 7, 2013, regular meeting
         There being no corrections or additions the minutes were approved as presented
 
30.     Oral requests and communications from the audience
30.1   Energy Trust of Oregon Presentation
Cory Crebbin, Public Works Director introduced Thad Roth from the Energy Trust of Oregon.  Mr. Roth addressed the Council and provided the background on the award of $450,000 to the City for the completed in upgrades at the Water Reclamation Facility.
 
30.2   Brent Barry, President of the Alba Sister City Association addressed the Council and provided an update on activities to raise awareness of the Sister City program.  He spoke to the “Taste of Alba” event that the Committee is planning for June 1, 2013 to be held at Vogel Plaza.  The Association is requesting that the Council considered funding of this event as a Special Event.
 
30.3   Lynette O’Neal, Assistant to the City Manager addressed the Council and provided an update on the Chamber Leadership program.  She reported that the Leadership group has identified this year’s project which is to build a covered patio area and storage facility for equipment for the Hearts with a Mission organization. She noted that the project includes the development of a brick walkway that will notate donations made to the project.
 
30.4   Mark Milner, representing the Parking Commission addressed the Council and presented several issues for Council consideration.  He spoke to the membership of the Commission and requested that the Council modify the Code to allow another “at-large” designation. 
 
Motion:  Direct staff to bring forward a code amendment as recommended by the Parking Commission pertaining to commission membership.
Moved by:  Chris Corcoran                       Seconded by:  Eli Matthews
Roll Call:  Councilmembers Chris Corcoran, Eli Matthews, Dick Gordon, Karen Blair, Daniel Bunn, Al Densmore and Bob Strosser voting yes.
Motion carried and so ordered.
 
Mr. Milner then addressed the Council regarding changing the time limits on Central Avenue between Eighth and Tenth Streets and on Ninth Street from Front Street to Riverside Avenue from one hour to two hours with Pay by Phone.  Mr. Milner noted that the Commission has spoken to all the abutting business owners who unanimously agreed to this change. 
 
Councilmembers questioned the need for additional signage and Lynette O’Neal, Assistant to the Deputy City Manager noted that there will be some additional signage required but that the new signs will be added primarily to existing poles.  Ms. O’Neal noted that this change will make the rate similar to the rate for parking in Lots A and B which abut these streets.
 
Motion:  Direct staff to move forward with the Parking Commission recommendation for two hour parking on Central Avenue from Eighth Street to Tenth Street and on Ninth Street from Front Street to Riverside Avenue.
Moved by:  Al Densmore              Seconded by: Chris Corcoran
Roll Call:  Councilmembers Al Densmore, Chris Corcoran, Eli Matthews, Bob Strosser, Daniel Bunn, Karen Blair and Dick Gordon voting yes.
Motion carried and so ordered.
 
30.5   Seth King, Perkins Coie, LLP representing the Housing Authority of Jackson County addressed the Council regarding Agenda Item 60.3.  He spoke to the agreement that is presented for adoption and that the Housing Authority is in support of the agreement.  The Housing Authority encourages the Council to adopt the agreement.  He spoke to the voluntary contribution by the Housing Authority that was increased based on the previous Council meeting. 
 
Councilmember Gordon questioned what evidence can be considered in this issue.  City Attorney John Huttl noted that this is a legislative matter and not subject to laws regarding the record or land use. 
 
30.6   Dave and Mira Frohnmayer, 545 Spyglass Drive, Eugene addressed the Council and requested support of the Council for the agreement presented in Agenda Item 60.3. 
 
30.7   Ron Norris, 1975 Bianca Court, Medford addressed the Council regarding the Cherry Creek issue.  He spoke to the incompatibility of the Cherry Creek project and that the Housing Authority has unlimited funds to continue to fight this project.  He feels that the neighborhood is being forced to accept this agreement as they are unable to continue to fight this issue.  He spoke to the City’s planning documents and establishment of codes that are in favor of special interests.  He spoke to the need to assist and support neighborhood associations to bring forward and protect their unique natures.
 
30.8   Greg Jones, 2340 Greenbrook Dr., Medford addressed the Council and requested Council support and adoption of Agenda Item 60.3.
 
30.9   Mark Milner, addressed the council regarding Agenda Item 60.3 and expressed concerns about the impact on the downtown with the development of the proposed Housing Authority project at the 6th Street property.  He is concerned about the impact this will have on parking for the downtown.
 
40.     Consent calendar
40.1   COUNCIL BILL 2013-26  A resolution authorizing the transfer of $7,500 from the City Manager Material & Services Account to the Parks & Recreation Material & Services Account for the banner program.
 
40.2   COUNCIL BILL 2013-27  An ordinance authorizing execution of an Intergovernmental Agreement with Rogue Community College to provide counseling and training for small business owners.
 
40.3   COUNCIL BILL 2013-28  An ordinance authorizing a Revocable Right-of-Way Permit to the property owner of 2503 Hillcrest Road to construct a new water service.
 
40.4   COUNCIL BILL 2013-29  An ordinance authorizing exemption from competitive bidding and authorizing purchase in the amount of $122,766 to Ovivo USA, LLC, for the overhaul of the filter mechanism at the Regional Water Reclamation Facility.
 
Motion:  Adopt the consent calendar.
Moved by:  Al Densmore              Seconded by:  Eli Matthews
Roll Call:  Councilmember Al Densmore, Eli Matthews, Chris Corcoran, Dick Gordon, Karen Blair, Daniel Bunn and Bob Strosser.
Motion carried and the following council bills were duly adopted:  2013-26, 2013-27, 2013-28 and 2013-29.
 
50.     Items removed from consent calendar
 
60.     Ordinances and resolutions
60.1      SECOND READING  COUNCIL BILL 2013-19  An ordinance authorizing execution of an Agreement between the City of Medford and the Medford Police Officers Association concerning wages, hours, fringe benefits, and other working conditions retroactive from July 1, 2012 through June 30, 2015.
 
Motion:  Adopt the ordinance.
Moved by:  Chris Corcoran           Seconded by:  Bob Strosser
Roll Call:  Councilmembers Chris Corcoran, Bob Strosser, Dick Gordon, Al Densmore, and Daniel Bunn voting yes.  Councilmembers Karen Blair and Eli Matthews voting no.
Ordinance 2013-19 was duly adopted.
        
60.2      SECOND READING   COUNCIL BILL 2013-20  An ordinance authorizing execution of an Agreement between the City of Medford and the Teamsters Local 223 representing Water Reclamation Division Operators concerning wages, hours, fringe benefits, and other working conditions retroactive from July 1, 2011 through June 30, 2014.
 
Motion: Adopt the ordinance.
Moved by:  Al Densmore              Seconded by:  Bob Strosser
Roll Call:  Councilmembers Al Densmore, Bob Strosser, Dick Gordon, Daniel Bunn and Chris Corcoran voting yes.  Councilmembers Karen Blair and Eli Matthews voting no.
Ordinance 2013-20 was duly adopted.
 
60.3      SECOND READING   COUNCIL BILL 2013-25  An ordinance authorizing execution of a revised agreement settling a material difference in appraised value of properties pursuant to the Disposition and Development dated December 12, 2012. 
 
City Attorney John Huttl spoke to the options before Council in considering this issue.  He noted that this is not a land-use or legislative decision.  This item, if approved, will follow normal processing of the land-use and development applications when submitted. 
 
Motion: Adopt the ordinance.
Moved by:  Dick Gordon              Seconded by:  Al Densmore
 
Councilmember Corcoran noted he would be abstaining due to a potential conflict of interest as his employer’s relationship with the applicant.
 
Councilmember Bunn spoke to the tremendous job done by staff in working with all parties to bring forward a compromise.  City Attorney Huttl questioned if Councilmember Bunn had reviewed the Council executive session minutes and audio tapes regarding this matter and Councilmember Bunn noted he had.
 
Roll Call:  Councilmembers Dick Gordon, Al Densmore, Bob Strosser, Daniel Bunn and Eli Matthews voting yes.  Councilmember Karen Blair voted no. Councilmember Chris Corcoran abstained.
Ordinance 2013-25 was duly adopted.
 
70.     City Manager and other staff reports
70.1   Quarterly Update from Southern Oregon Regional Economic Development, Inc.
Colleen Padilla, SOREDI addressed the Council and provided an update on the activities of the organization regarding business recruitment and retention.  She spoke to the uniqueness of our region regarding the e-commerce business which is eleven times the national average for these types of businesses. 
 
Councilmembers questioned what the City would need to do to ensure adequate technological infrastructure.  Mr. Hoke responded and noted what steps have been undertaken to enhance and protect the existing infrastructure.
 
70.2   University of Oregon Sustainability Program
Jim Huber, Planning Director provided an update on the City’s proposal to the University of Oregon Sustainability Program.  He noted that the City proposal has been accepted by the University and staff will be meeting in March with University of Oregon representatives to further discuss implementation details.
 
80.     Propositions and remarks from the Mayor and Councilmembers
80.1   Proclamations issued:
               None
 
80.2   Boards & Commission Appointments.
a.   Budget Committee:  Three full term vacancies.  Applicants are Heather Casey, Linda Clarkson, Steve Dickson, Ester Freeman, Ron Norris, Kirby Rider and Jeff Works.
 
Interview Committee recommendation is Ron Norris, Steve Dickson and Heather Casey.
 
                  Roll Call:
                  Karen Blair:  Heather Casey and Steve Dickson
                  Daniel Bunn:  Heather Casey, Steve Dickson and Ron Norris
                  Chris Corcoran: Heather Casey, Steve Dickson and Ron Norris
                  Al Densmore:  Heather Casey, Steve Dickson and Ron Norris
                  Dick Gordon:  Heather Casey, Steve Dickson and Ron Norris
                  Eli Matthews:  Heather Casey, Steve Dickson and Ron Norris
                  Bob Strosser:  Heather Casey, Steve Dickson and Ron Norris
                  Gary Wheeler:  Heather Casey, Steve Dickson and Ron Norris
 
Results:  Heather Casey and Steve Dickson received eight votes; Ron Norris received seven votes; Linda Clarkson, Ester Freeman, Kirby Rider and Jeff Works received zero votes.
Heather Casey, Steve Dickson and Ron Norris were appointed to terms ending 1/31/2017.
 
b.   Hospital Facilities Authority Board:  One vacancy.  Applicants are Aaron Frymire and Ray Heysell.
 
Interview committee recommendation is Ray Heysell.
 
                  Roll Call:
                  Karen Blair:  Ray Heysell
                  Daniel Bunn:  Ray Heysell
                  Chris Corcoran: Ray Heysell
                  Al Densmore:  Ray Heysell
                  Dick Gordon:  Ray Heysell
                  Eli Matthews:  Ray Heysell
                  Bob Strosser:  Ray Heysell
                  Gary Wheeler:  Ray Heysell
 
Results:  Ray Heysell received eight votes and Aaron Frymire received zero votes.  Ray Heysell was appointed to a term ending 1/31/2017.

 
c.   Multicultural Commission:  One full term and one partial term vacancy.  Applicants were Matthew Vorderstrasse and Michelle Wise.
 
Interview committee recommendation is Matthew Vorderstrasse for the full term vacancy and Michelle Wise for the partial term vacancy.
 
Motion:  Appoint Matthew Vorderstrasse for a term ending 1/31/2016 and Michelle Wise for a term ending 1/31/2015.
Moved by:  Al Densmore                 Seconded by:  Chris Corcoran
Roll Call:  Councilmembers Al Densmore, Chris Corcoran, Bob Strosser, Karen Blair, Dick Gordon, Eli Matthews, Daniel Bunn and Mayor Gary Wheeler voting yes.
Motion carried and so ordered.
 
80.3   Further Council committee reports
                 
80.4   Further remarks from Mayor and Councilmembers.
 
90.     Adjournment to Evening Session
         The meeting adjourned to the evening session at 1:39 p.m.
 
 
*****************************************************
EVENING SESSION
                                                                             
 
The meeting was called to order at 7:00 p.m. in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
 
Mayor Gary Wheeler; Councilmembers Dick Gordon, Karen Blair, Daniel Bunn, Bob Strosser, Al Densmore, John Michaels, Eli Matthews and Chris Corcoran.
 
City Manager Eric Swanson; Deputy City Manager Bill Hoke; Deputy City Attorney Lori Cooper; City Recorder Glenda Wilson.
 
110.   Oral requests and communications from the audience
         None
 
120.   Public hearings
120.1    COUNCIL BILL 2013-30  An ordinance amending Sections 10.031, 10.337, 10.705, 10.824, and 10.830 of the Medford Code pertaining to public utility service facilities, including public safety communication towers. (DCA-11-038) (Land Use, Legislative)
 
Jim Huber, Planning Director addressed the Council and noted that the proposed revisions is brought forward based on Council direction to provide clarification and mitigate the ambiguity of the current code language pertaining to communication towers.    He noted that the proposal meets all applicable criteria and the Planning Commission and staff recommend approval.
 
Public hearing opened.
         None
Public hearing closed.
 
Councilmember Dick Gordon reported exparte communication during his campaign for re-election.
Councilmember Bob Strosser reported exparte communication from a resident in the neighborhood who spoke to the need to have the public aware of these projects.
 
Motion:  Adopt the ordinance.
Moved by:  Daniel Bunn                           Seconded by:  John Michaels
Roll Call:  Councilmembers Daniel Bunn, John Michaels, Dick Gordon, Al Densmore, Chris Corcoran, Eli Matthews, Karen Blair and Bob Strosser voting yes.
Ordinance 2013-30 was duly adopted.
 
120.2    COUNCIL BILL 2013-31  An ordinance repealing Sections 10.160, 10.762, 10.765, 10.766, 10.769, 10.770, 10.771, 10.818, 10.834, and 10.840, and amending Sections 10.012, 10.161, 10.337, 10.768, and 10.780 of the Medford Code pertaining to various topics, including arcades, conflicts of interest, drive-in theaters, air pollution, fire hazards, landscaping, and food vendors. (DCA-12-088) (Land Use, Legislative)
 
Jim Huber, Planning Director addressed the Council and noted that the proposed action in Agenda Item 120.2 and 120.3 are proposed to provide housekeeping of code and are related.  He noted that the Planning Commission and staff recommend approval.
 
Public hearing opened.
         None
Public hearing closed.
 
Motion:  Adopt the ordinance.
Moved by:  Chris Corcoran                       Seconded by:  Daniel Bunn
Roll Call:  Councilmembers Chris Corcoran, Daniel Bunn, Dick Gordon, Karen Blair, Bob Strosser, Al Densmore, Eli Matthews and John Michaels voting yes,
Ordinance 2013-31 was duly adopted.
 
120.3    COUNCIL BILL 2013-32  An ordinance repealing Sections 8.205 and 8.260 of the Medford Code pertaining to arcades and game machines. (DCA-12-088)
 
Jim Huber, Planning Director provided a staff report.  He noted that the staff recommends approval.
 
Public hearing opened.
         None
Public hearing closed.
 
Motion:  Adopt the ordinance.
Moved by:  Bob Strosser                         Seconded by:  Eli Matthews
Roll Call:  Councilmembers Bob Strosser, Eli Matthews, Dick Gordon, Karen Blair, Daniel Bunn, Al Densmore, John Michaels and Chris Corcoran voting yes.
Ordinance 2013-32 was duly adopted.
 
120.4    COUNCIL BILL 2013-33 A resolution approving a Substantial Amendment to the City of Medford’s 2012-13 Action Plan for Housing and Community Development to reallocate Community Development Block Grant funds and to change scope of a project.
 
Jennifer Sparacino, Executive Support Specialist addressed the Council and provided an overview of the substantial amendment.  She noted the Housing & Community Development Commission recommends approval.
 
Councilmember Strosser noted that he is a member of the Senior Center Board of Directors, receives no compensation and will be participating in this item.
 
Public hearing opened.
         None
Public hearing closed.
 
Motion:  Adopt the resolution.
Moved by:  Bob Strosser                         Seconded by: Daniel Bunn
Roll Call:  Councilmembers Bob Strosser, Daniel Bunn, Dick Gordon, Karen Blair, Eli Matthews, John Michaels, Al Densmore and Chris Corcoran voting yes.
Resolution 2013-33 was duly adopted.
 
130.   Ordinances and resolutions
130.1    COUNCIL BILL 2013-34  An ordinance authorizing execution of a Grant Agreement with the Medford Senior Center in the amount of $129,985 in 2011 Community Development Block Grant funds for the Multi-zone Unit Replacement Project.
 
Motion:  Adopt the ordinance.
Moved by:  Chris Corcoran                       Seconded by:  John Michaels
 
Councilmember Strosser noted that he is a member of the Senior Center Board of Directors, receives no compensation and will be participating in this item.
 
Roll Call:  Councilmembers Chris Corcoran, John Michaels, Bob Strosser, Al Densmore, Karen Blair, Dick Gordon, Eli Matthews and Daniel Bunn voting yes.
Ordinance 2013-34 was duly adopted.
 
130.2    COUNCIL BILL 2013-35  An ordinance authorizing execution of an Agreement with Kids Unlimited of Oregon in the amount of $133,000 in 2012 Community Development Block Grant funds to demolish a dwelling and construction of a neighborhood center.
 
Motion:  Adopt the ordinance.
Moved by:  Bob Strosser                         Seconded by:  John Michaels
Roll Call:  Councilmembers Bob Strosser, John Michaels, Al Densmore, Dick Gordon, Karen Blair, Eli Matthews, Daniel Bunn and Chris Corcoran voting yes.
Ordinance 2013-35 was duly adopted.
 
140.   Further reports from the City Manager and staff
140.1    City Manager Eric Swanson noted that there is a free seminar being offered by the Seventh Day Adventist Church on March 3, 2013 from 1:00-3:00 regarding Emergency Preparedness.
 
150.   Propositions and remarks from the Mayor and Councilmembers
150.1    Further Council committee reports.
a.   Councilmember Strosser reported on the Regional Rate Committee meeting and treatment of biosolids from Gold Hill.
 
b.   Councilmember Strosser  reported on the Water Commission meeting.  Water Conservation Assistance Grant program guidelines were discussed. 
 
c.   Councilmember Michaels reported on the Parks and Recreation Commission meeting and the receipt of an update on the Coyote Trail organizations use of goats for weed control at U.S. Cellular Community Park.  He spoke to the Commission discussion on how to move forward with completion of the U.S. Cellular Community Park fields.
 
d.   Councilmember Blair reported on the Parking Commission meeting and that the Parking Fund is operating in a positive cash flow.  She reported that the Commission is in the early stages of investigation of the potential for diagonal parking in the downtown.  
 
e.   Councilmember Densmore reported on the Chamber of Commerce board meeting and discussion of the TLT occupancy is up above expectations.  Also discussed were legislative activities and areas of concern regarding the BOLI impacts on projects in enterprise zones. 

Council discussed concerns regarding the potential legislation and noted that we will need to work with our legislative delegates and lobbyist to determine if the bill will even move forward.
 
150.2    Further remarks from Mayor and Councilmembers.
a.   Medford Urban Renewal Board Chair Dick Gordon addressed the Council and presented an award to Medford Urban Renewal Secretary John Michaels for his service as Secretary.
 
b.   Councilmember Strosser thanked Planning Director Jim Huber and the Planning Department for the work that they have accomplished.
 
c.   Councilmember Densmore reported on a joint meeting with Medford School District 549C representatives and discussion of a number of issues including security of school facilities and joint use of the parkland.  The School District is interesting in master planning for the Jackson school site and warehouse property that the district is not utilizing. 
 
d.   Councilmember Densmore reported that the Tree Committee would like to continue to be invited to the annual Boards & Commission luncheon and he proposed that this committee be grandfathered in and invited to attend. 
 
Motion:  Direct staff to include invitations to the members of the Tree Committee to the annual Boards & Commission luncheon as a grandfathered committee.
Moved by:  Al Densmore              Seconded by:  John Michaels
Roll Call:  Councilmembers Al Densmore, John Michaels, Karen Blair, Daniel Bunn, Chris Corcoran, Dick Gordon, Eli Matthews and Bob Strosser voting yes.
Motion carried and so ordered.
 
e.   Councilmember Michaels addressed the Council regarding the efforts expended by the Parks Department in securing sponsorships in support of the Recreation Programs.  He expressed concern that the Council has not adopted any policies regarding sponsorships and he feels that this should be reviewed by the policy makers.  Council discussed having a presentation from the Parks Commission on this issue. 
 
f.    Mayor Wheeler reported on the work being done to revitalize the Holly Theater. 
 
g.   Mayor Wheeler reminded the Council that the Medford Urban Renewal Agency board meeting for next Thursday has been cancelled.
 
160.   Adjournment
         There being no further business the meeting adjourned at 8:10 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.
 
 
 
 
Glenda Wilson
City Recorder

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