Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting

Thursday, March 21, 2013

                                    MINUTES OF THE MEDFORD CITY COUNCIL MEETING
                                                                   March 21, 2013
The meeting was called to order at noon in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
Mayor Gary Wheeler; Councilmembers Karen Blair, Daniel Bunn, Dick Gordon, Bob Strosser, Al Densmore, Eli Matthews, John Michaels and Chris Corcoran.
Deputy City Manager Bill Hoke; City Attorney John Huttl; City Recorder Glenda Wilson
Employee Recognition
Employees from the Police and Technology Services Departments were recognized for their years of service.
Introduction of New Employees
Adam Airoldi, Parks Arborist – Parks Department; Jennifer Geiger, Police Records Specialist – Police Department; and Richard Burgess, Development Services Support Technician – Public Works were introduced.
20.     Approval or correction of the minutes of the March 7, 2013 regular meeting
         There being no corrections or amendments the minutes were approved as presented.
30.     Oral requests and communications from the audience
30.1   Jessica Gomez, representing the Sustainable Valley Group and Rogue Valley Microdevices, addressed the Council and spoke to the grant process that they have to encourage co-location of a technology company within their facility.  She spoke to the Angel Investment group’s participation in economic development here in the Rogue Valley.
         Councilmember Corcoran spoke to the desire for better communication between Sustainable Valley and the City Council.
30.2   Eric Meadows, 814 Adams Lane, Medford addressed the Council in support of bees.  He distributed information regarding the need for honey bees for gardens.
30.3   William Mansfield, 3306 Golf View, Medford addressed the Council in opposition of the establishment of a gaming facility in Medford.  He spoke to the impacts of gambling addiction on the community.  He encouraged the Council to work to stop this from being established in Medford.
30.4   Steve Sohbi, Chair of the Multicultural Commission, addressed the Council and spoke to recommendations of the Commission to modified Municipal Code Section 2.437.  He requested Council consideration of the recommendations.  Mr. Sohbi spoke to the surveying effort being done in partnership with Southern Oregon University and the Medford Police Department.  The survey is focused on the Latino community as a tool to garner information and identify barriers regarding interactions with the Police Department.  He also thanked the Council for their support of the Martin Luther King event in January.
40.     Consent calendar
         40.1   COUNCIL BILL 2013-44  An ordinance authorizing execution of an Intergovernmental Agreement with Rogue Valley Council of Governments (RVCOG) in the amount of $23,850 to provide assistance with public participation requirements of National Pollutant Discharge Elimination Systems (NPDES) Phase II Stormwater permit.
         40.2   REMOVED By Councilmember Corcoran. 
         40.3   REMOVED By Councilmember Gordon. 
         40.4   COUNCIL BILL 2013-47  An ordinance authorizing execution of an Intergovernmental Agreement with Jackson County in the amount of $4,515.36 for City advertising at the Rogue Valley International-Medford Airport.
         Motion:  Adopt the consent calendar.
         Moved by:  Al Densmore                          Seconded by:  John Michaels
         Roll Call:  Councilmembers Al Densmore, John Michaels, Bob Strosser, Karen Blair, Daniel Bunn, Chris Corcoran, Dick Gordon and Eli Matthews voting yes.
         Motion carried and the following council bills were duly adopted:  2013-44 and 2013-47.
50.     Items removed from consent calendar   
         40.2   COUNCIL BILL 2013-45  An ordinance authorizing execution of a Right-of-Entry Agreement with the Rogue Valley Manor for environmental research for the Larson Creek Greenway Trail.
                  Councilmember Corcoran questioned if the Rogue Valley Manor was a partner in this item and Cory Crebbin, Public Works Director noted that they had signed the agreement.
         Motion:  Adopt the ordinance.
         Moved by:  Chris Corcoran                       Seconded by:  Bob Strosser
Roll Call:  Councilmembers Chris Corcoran, Bob Strosser, Karen Blair, Eli Matthews, Al Densmore, John Michaels, Daniel Bunn and Dick Gordon voting yes.
         Ordinance 2013-45 was duly adopted.
         40.3   COUNCIL BILL 2013-46  A resolution initiating the vacation of a strip of public right-of-way, approximately 13.39 feet wide and approximately 288 feet long, being a portion of an alley running the length of a block from Third Street to Fourth Street, between Bartlett and Apple Streets, with a C-C/CB/H (Community Commercial/Central Business District/Historic Preservation Overlay) zoning district.  (SV-13-021)
                  Councilmember Gordon questioned a previous action to partially vacation this are and why the full amount was not done at that time. Jim Huber, Planning Director noted that this will be researched and included in the staff findings and background when this comes forward for review.  Today’s action by the Council will simply initiate the process.  Councilmember Gordon questioned who would receive ownership of the vacated property and Mr. Huber noted that the County Tax Assessor determines that and we will get that information as part of the process.  Councilmember Gordon explained his concerns regarding the City having to always buy easement and right-of-way when public projects are being done but then when we vacate we do not have the ability to be paid for that property.  Cory Crebbin, Public Works Director addressed the Council and noted that the process has been changed so that when the City purchases property it is dedicated to the City so that we don’t lose it in the future if it is then vacated.
         Motion:  Adopt the resolution.
         Moved by:  Dick Gordon                          Seconded by:  John Michaels
Roll Call:  Councilmembers Dick Gordon, John Michaels, Karen Blair, Al Densmore, Eli Matthews, Daniel Bunn, Chris Corcoran and Bob Strosser voting yes.
         Resolution 2013-46 was duly adopted.
60.     Ordinances and resolutions
         60.1   Continued from March 7, 2013
                  COUNCIL BILL 2013-43  A resolution remanding to the Planning Commission File No. LDP 11-097, a two-lot partition on 5.96 acres located on the northeast corner of Spring Street and North Berkeley Way.   
Councilmember Bunn noted that he would be abstaining as he served as a Planning Commissioner when this item was first heard by that body.
         Motion:  Adopt the resolution.
         Moved by:  Al Densmore                          Seconded by:  Bob Strosser
                  Councilmember Corcoran noted he would be abstaining.
         Roll Call:  Councilmembers Al Densmore, Bob Strosser, Karen Blair, Eli Matthews, John Michaels and Dick Gordon voting yes.  Councilmembers Daniel Bunn and Chris Corcoran abstained.
         Resolution 2013-43 was duly adopted.
70.     City Manager and other staff reports
         70.1   Heritage District Proposal – Tam Moore
Mr. Moore addressed the Council and provided a presentation on the Our Heritage Matters Political Action Committee’s desire to establish a historic district.  He noted that the Council did support this effort five years ago but that voters did not support the ballot initiative at that time.  The committee is working to establish a district to allow for signature collection to present a proposal for a taxing district on the May 2014 ballot for voter consideration.
Councilmembers discussed concerns regarding compression and future impact on the city’s funding from property taxes. 
Alison Chan, Finance Director addressed the Council to speak to compression issue and she noted it was not possible to project as market values are volatile and unpredictable.
         Motion:  Direct staff to prepare a resolution in support of Medford’s participation in the Heritage District.
         Moved by:  John Michaels                        Seconded by:  Eli Matthews
                  Councilmember Corcoran noted he would be abstaining due to conflict of interest.
Roll Call:  Councilmembers John Michaels, Eli Matthews, Karen Blair, Bob Strosser, Al Densmore and Daniel Bunn voting yes.  Councilmember Dick Gordon voted no.  Councilmember Chris Corcoran abstained.
         Motion carried and so ordered.
80.     Propositions and remarks from the Mayor and Councilmembers
80.1   Proclamations issued:
               Records & Information Management Month, April 2013
               Earthquake Preparedness Month, April 2013
         80.2   Further Council committee reports.
                  a.   Site Plan & Architectural Commission Appointment
                        One partial term vacancy ending 1/31/2017.  Applicants were Jennifer Jones and Don Libby.
                        Roll Call:
                        Karen Blair:  Jennifer Jones
                        Daniel Bunn:  Jennifer Jones
                        Chris Corcoran: Jennifer Jones
                        Al Densmore:  Jennifer Jones
                        Dick Gordon:  Jennifer Jones   
                        Eli Matthews: Jennifer Jones
                        John Michaels: Jennifer Jones
                        Bob Strosser:  Jennifer Jones
                        Gary Wheeler:  Jennifer Jones
                        Results:  Jennifer Jones received nine votes and Don Libby received zero votes.
                        Jennifer Libby was appointed to the partial term ending 1/31/2017.
                  b.   Councilmember Strosser reported on the Water Commission meeting.   He displayed a graph detailing the fees charged by the Water Commission to the other entities and the difference between that amount and the additional fees those entities add to their utility billing.  He noted there was discussion at the meeting that the other entities utilizing the Water Commission to treat and transfer water needed to determine how they are going to accommodate their needs for the future.  This is important because what they decide will affect the overall facility needs for the Water Commission.
                  c.   Councilmember Gordon reported on the Site Plan & Architectural Commission meeting.  He noted that there was an application for a consolidated car rental facility at the airport and that the One West Main development project is moving forward.
                  d.   Councilmember Corcoran reported on the Chamber of Commerce board meeting and that the hotel/motel tax revenue is ahead of projections. He noted that the Chamber representatives are in Salem as today is Chamber Day at the Capital.  He also noted that the Chamber is discussion the potential for an economic development trip to Alba, Italy in the future.
                  e.   Councilmember Michaels reported on a meeting with Daniel Bunn, Al Densmore and Alba Sister City Committee Chair Brent Barry.  They discussed the planning of activities during the upcoming visit by the Alba adult contingency.  He noted they will be asking for funding from City to support these activities.  Councilmember Densmore noted that the new improvements to Alba Park will be dedicated during their visit.
                  f.    Councilmember Densmore reported on the Rogue Valley Area Council on Transportation meeting.  The discussion at the meeting was regarding the changes to the bylaws.
                  g.   Councilmember Blair reported on the Parking Commission meeting.  The Commission is continuing to work on diagonal parking concept.  She noted that Lynette O’Neal, Assistant to the Deputy City Manager and the Chair and Vice Chair of the Committee gave a presentation to the League of Women Voters that was very successful.  New signs for pay by phone on street are being completed.  The Parking Fund report was distributed to the Council and has a positive cash flow. 
                  h.   Councilmember Blair reported on the Landmark & Historic Preservation Commission meeting.  She noted that the Commission did review the application for the One West Main development project.  The Commission has scheduled May 1, 2013 for the plaque dedication of Washington School’s documenting the school’s placement on the National Historic Registry.
  1. Councilmember Blair reported on the Arts Commission meeting and that they are in the final stages for a mural at the Santo Community Center.  She noted that the contract will be coming forward for council adoption.  She reminded Council that Mother’s day weekend is Art in Bloom event.
         80.3   Further remarks from Mayor and Councilmembers.
                  a.   Mayor Wheeler reminded Council that the dedication of The Commons Park Block 1 “The Gardens” is scheduled for March 29, 2013.
                  b.   Mayor Wheeler noted that there will be an Arbor Day event at Bear Creek Park on April 6, 2013.
                  c.   Mayor Wheeler reminded the Council that the evening regular session has been cancelled but that there is a Council Study Session at 6:00 p.m.
90.     Adjournment
         There being no further business the meeting adjourned at 1:30 p.m.
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.
Glenda Wilson
City Recorder

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