Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting

Minutes
Thursday, April 18, 2013

                                                                              
 
                                                  MEDFORD CITY COUNCIL MEETING
 
                                                                    April 18, 2013
                                                                             
The meeting was called to order at noon in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
 
Councilmembers Al Densmore, Dick Gordon, Daniel Bunn, Eli Matthews, Karen Blair, Bob Strosser, John Michaels and Chris Corcoran.
 
Mayor Wheeler was absent.
 
Deputy City Manager Bill Hoke; City Attorney John Huttl; City Recorder Glenda Wilson.
 
McLoughlin Students of the Month
Rick Parsagian, Assistant Principal provided an update on school activities and introduced the students of the month.
 
New Employee Introductions
Jeff Benyo, Westin Hammer, Manuel Sharp and Bryan Studebaker, Firefighters and Breah Castro, Financial Support Technician were introduced.
 
Employee Recognition
Employee from Fire Department was recognized for his years of service.
 
20.     Approval or correction of the minutes of the April 4, 2013 regular meeting and April 11, 2013 special meeting
         There being no corrections or amendments the minutes were approved as presented.
 
30.     Oral requests and communications from the audience
30.1   Mayorís Youth Advisory Commission Presentation
Kallum Gagnier and Calvin Rob addressed the Council and requested funding to support the Commissionís fund raising efforts for their scholarship program and other activities.  They are requesting $4,000 per year in the upcoming budget to be used to help them address their duties as defined by the Municipal Code.  They would focus on homeless teen awareness and support, drug/substance abuse awareness, gang awareness/prevention program and graffiti cleanup.
 
                  Councilmembers supported forwarding this request to Budget Committee.
 
30.2   Chris Smith, SmithWest addressed the Council and introduced Colbie Marshall, Deputy Chief of Staff for Congressman Greg Walden.  Mr. Marshall provided an update on the Federal legislation for a bill to address the O&C land management issues.  Councilmembers questioned the Congressmanís position on the casino issue and Mr. Marshall stated that Congressman Walden is not taking a position. 
 
30.3   Criss Garcia, Jackson County Councilmember addressed the Council regarding a proposal to develop a bike path from Jacksonville to Medford.  The City of Jacksonville is partnering with the City of Medford and Jackson County in a grant application that if awarded would begin the preliminary work to address this potential project.  He is requesting a letter of support from the City for this project.  Councilmembers requested that further written information be forwarded for their review. 
 
30.4   Don Skundrick, Jackson County Commissioner addressed the Council  and complimented the Pear Blossom Festival event as the best one ever, the new Commons park block was wonderful.
 
Councilmember Corcoran questioned collaboration for working with the County to address Emergency Management.  Commissioner Skundrick noted that Oregon statues require each City in the State to be responsible for their jurisdictions. 
 
 
30.5   Craig Stone, representing Peopleís Bank, spoke to his clientís request to have an electronic messaging sign at their location on Biddle Road.  However, his client is precluded from having this sign in a commercial zone unless located 150 feet from a residential zone.  He noted that these signs are allowed in a residential zone.  He is requesting the Council initiate a code amendment to allow the signs in commercial zone subject to Conditional Use Permit. 
 
Council requested staff look into this issue.
        
40.     Consent calendar
40.1   COUNCIL BILL 2013-56 A resolution denying an exemption from competitive bidding for the design and construction of the Police Departmentís Property Control Facility, Phase 2.  
 
40.2   COUNCIL BILL 2013-57 An ordinance awarding a contract in the amount of $193,242 to Brown and Caldwell, Inc., to provide engineering services for the Larson Creek Basin Plan.
 
Motion:  Adopt the consent calendar.
Moved by:  John Michaels                                    Seconded by:  Chris Corcoran
Roll Call:  Councilmembers John Michaels, Chris Corcoran, Dick Gordon, Al Densmore, Eli Matthews, Daniel Bunn, Karen Blair and Bob Strosser voting yes.
Motion carried and the following Council Bills were duly adopted:  2013-56 and 2013-57.
 
50.     Items removed from consent calendar
 
60.     Ordinances and resolutions
60.1   COUNCIL BILL 2013-58  An ordinance authorizing execution of an Agreement between the City of Medford and Teamsters Local 223/Medford Municipal Mechanics Association concerning wages, hours, fringe benefits and other working conditions retroactive from July 1, 2012 to June 30, 2014.
 
Motion:  Adopt the ordinance.
Moved by:  Chris Corcoran                       Seconded by:  John Michaels
Roll Call:  Councilmembers Chris Corcoran, John Michaels, Al Densmore, Bob Strosser, Daniel Bunn and Dick Gordon voting yes.  Councilmembers Eli Matthews and Karen Blair voting no.
Motion passed to a second reading.
 
60.2   COUNCIL BILL 2013-59  An ordinance awarding a contract in the amount of $27,330 with Jennifer Cutshall for public art at the Santo Community Center.
 
Motion:  Adopt the ordinance.
Moved by:  Daniel Bunn                           Seconded by:  Eli Matthews
 
Councilmembers questioned if the artwork would be moved to different locations and the overall sizes of the artwork.  Rich Rosenthal, Recreation Superintendent noted that the artwork is movable but no schedule has been set and the dimensions are 40 foot by 17 foot for the work for the Youth Activity Center and 50-60 foot by 10 foot for the piece to be placed at the front walkway of the Santo Community Center.
 
Roll Call:  Councilmembers Daniel Bunn, Eli Matthews, Chris Corcoran, John Michaels, Al Densmore, Karen Blair, Dick Gordon and Bob Strosser voting yes.
Ordinance 2013-59 was duly adopted.
 
70.     City Manager and other staff reports
70.1   Legislative Priorities
Mr. Hoke noted that Council has a draft legislative priorities listing and staff is seeking Council direction on this item.  He noted that there are several letters of support that need Council concurrence to be sent regarding legislative issues pertaining to  911 support, Electronic Commerce Zone application for Jackson County and PERS reform.  Councilmember Densmore spoke to the previous Council discussion regarding these topics and he would like the Council to take a formal action to adopt legislative priorities.
Councilmembers discussed the support of these issues and concurred that the letters should be sent.
 
Councilmembers discussed the League of Oregon priorities as part of the City priorities.  Council discussion regarding the reset at sale on property taxes.  The legislative proposal on this item is to bring this to the voters for approval.
 
Motion:  Approve the legislative priorities as presented.
Moved by:  Dick Gordon                          Seconded by:  John Michaels
Roll Call:  Councilmembers Dick Gordon, John Michaels, Bob Strosser, Eli Matthews, Daniel Bunn, Chris Corcoran, Al Densmore and Karen Blair voting yes.
Motion carried and so ordered.
 
70.2   Mr. Hoke spoke to the exemption from competitive bidding issue and that staff has reviewed the process.  A future study session will be held to provide information on how and why the exemption from competitive bidding process is utilized.  The property control facility project will be readdressed after that study session.
 
70.3   Mr. Hoke noted that Council received a flyer from the Parks & Recreation Department regarding the programs that will be offered at The Commons park block during the summer months.
 
70.4   Mr. Hoke noted that the Cow Creek Tribe has requested an opportunity to present to the Council regarding the Coquille Tribe casino project.  Councilmember Densmore noted this was discussed at the Council Officers meeting and it was recommended that the Cow Creek Tribe would be invited to present during the public hearing on April 25, 2013.
 
Mr. Huttl noted he has received information that Jackson County Commissioners are meeting with the Cow Creek tribe on April 25, 2013 and that their meeting would be opened to the public.
 
Councilmembers discussed the study session and public hearing on this issue and that a Council decision would be made during the May 2, 2013 regular meeting.  Mr. Huttl noted that outside legal counsel is recommending a City Council executive session be held to allow for presentation of information to the Council on tactical options for this issue.  Councilmembers discussed whether to hold an executive session and concurred this would be scheduled.
 
70.5   Letter of support of PERS reform.
 
Motion:  Send letter of support of Governorís level of PERS reform.
Moved by:  Bob Strosser                         Seconded by:  Dick Gordon
Roll Call:  Councilmembers Bob Strosser, Dick Gordon, Karen Blair, Chris Corcoran, Daniel Bunn, Eli Matthews, Al Densmore and John Michaels voting yes.
Motion carried and so ordered.
 
Council President Densmore noted the balance of the agenda will be moved to the evening session.
 
80.     Propositions and remarks from the Mayor and Councilmembers
80.1   Proclamations issued:
               Administrative Professionals Day, April 24, 2013
 
80.2   Further Council committee reports.
a.  Appointment to Cemetery Commission
 
80.3   Further remarks from Mayor and Councilmembers.
 
90.     Adjournment to Evening Session
         The meeting adjourned at 1:46 p.m.
 
 
 
EVENING SESSION
 
The meeting was called to order at 7:04 p.m. in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
 
Councilmembers Dick Gordon, Karen Blair, Daniel Bunn, Bob Strosser, Al Densmore, Eli Matthews, John Michaels and Chris Corcoran.
 
Mayor Wheeler was absent.
 
Deputy City Manager Bill Hoke; City Attorney John Huttl; City Recorder Glenda Wilson.
 
110.   Oral requests and communications from the audience
110.1    Brad Martinkovich, 1542 Kenyon St., Medford addressed the Council regarding the new position of Emergency Management Coordinator and the Coquille casino.  He was opposed to the establishment of the new position.  He spoke in opposition of the Indian Casino proposal and encourage to Council to oppose this project.
 
110.2    Bill Dames, 243 S. Holly St., Medford addressed the Council and requested their support of the full implementation of the Hawthorne Park rehabilitation including a new pool.
 
Councilmember Densmore clarified that a pool is not included in the plan for the rehabilitation of the park.
 
110.3    Kevin Haney,  527 Pennsylvania, Medford addressed the Council and requested that the Council reconsider his appeal as he did not get the notice that the appeal hearing was at noon versus the evening meeting on April 4th
 
John Huttl, City Attorney provided guidance on how to proceed and Council noted they would address this under 130.1.
 
120.   Public hearings
120.1    COUNCIL BILL 2013-60  A resolution adopting the Action Plan for use of the Cityís Community Development Block Grant (CDBG) funds in fiscal year 2013-14.
 
Jennifer Sparacino, Executive Support Specialist addressed the Council and provided a staff report.  She reviewed the recommendations of the Housing & Community Development Commission in analyzing the applications for funding and making their determination.    Linda Pincock, representing the Commission addressed the Council and reviewed the evaluation process the Commissioners utilized in addressing the applications. 
 
Public hearing opened.
None
Public hearing closed.
 
Motion:  Adopt the resolution.
Moved by:  Bob Strosser                         Seconded by:  Karen Blair
Roll Call:  Councilmembers Bob Strosser, Karen Blair, Dick Gordon, Daniel Bunn, Al Densmore, Eli Matthews, Chris Corcoran and John Michaels voting yes.
Resolution 2013-60 was duly adopted.
 
130.   Ordinances and resolutions
130.1    COUNCIL BILL 2013-61  A resolution affirming the Finance Directorís denial of a taxi driver identification card for Kevin Haney.
 
Mr. Huttl provided a staff report and noted the resolution is based on the public hearing on April 4, 2013.  He noted Mr. Haney was in the audience tonight and requested that the Council re-open the public hearing.
 
Motion:  Reopen the public hearing regarding Kevin Haney appeal of Finance Directorís denial of a taxi id card.
Moved by:  John Michaels                                    Seconded by:  Eli Matthews
Roll Call:  Councilmembers John Michaels, Eli Matthews, Chris Corcoran, Karen Blair, Dick Gordon, Al Densmore, Daniel Bunn and Bob Strosser voting yes.
Motion carried and so ordered.
 
Tim George, Police Chief addressed the Council and provided a staff report.  He noted that the Medford Code prohibits a taxi id card if there has been a criminal conviction in the five years prior to the application.  Mr. Haney was convicted in 2012 for delivery of methamphetamine.  Chief George noted Mr. Haney has prior convictions within the five year time frame as well.
 
Mr. Huttl noted that mc 8.425 the basis of denial and that Council may authorize the issuance of the card if evidence of treatment and/or other support is provided.
 
Public hearing opened.
  1. Kevin Haney addressed the Council and noted that he has made mistakes but he was a youth pastor prior to the incidents.  He has a Class A commercial driverís license and no vehicular crimes.  He spoke to the current customers that he is providing services for in the County.  He has letters from his dispatcher and others in support for his application.  He noted he has been clean and sober for 18 months and has a lower level of supervision from the criminal justice system.  He noted he is in the process of seeking outpatient drug/alcohol treatment.
 
  1. Diana Rodrty, 3642 Hilsinger, Phoenix addressed the Council in support of Mr. Haney and requested that the Council support Mr. Haneyís application for the taxi id card.  She spoke to his participation in their church.
 
  1. Pastor Rex Morningstar, 2892 Reuben Rd., Glendale addressed the Council in support of Mr. Haney and requested that the Council support the application.  He spoke to his belief that Mr. Haney is committed their fellowship and in turning his life around. 
 
  1. Mr. Haney addressed the Council and noted he would volunteer to be drug tested by the Police if that would help the Council to support his request.
 
Councilmembers discussed the potential to keep the record open for seven days to allow for additional information to be received. 
Public hearing closed.
 
Motion:  Adopt the resolution.
Moved by:  Chris Corcoran                       Seconded by:  Bob Strosser
Roll Call:  Councilmember Chris Corcoran, Bob Strosser, Karen Blair, Eli Matthews, John Michaels, Dick Gordon, Al Densmore and Daniel Bunn voting yes.
Resolution 2013-61 was duly adopted.
 
140.   Further reports from the City Manager and staff
140.1    Mr. Hoke addressed the Council regarding the recommendation from the Parks & Recreation Commission to direct staff to bring forward a recommendation regarding distribution of food in City parks.
 
Motion:  Direct staff to develop a policy recommendation regarding distribution of food in City parks and facilities.
Moved by:  Dick Gordon                          Seconded by:  Chris Corcoran
 
Councilmembers discussed the motion and need to work with the entities that are providing the food and clothing to those in need.
 
Roll Call:  Councilmembers Dick Gordon, Chris Corcoran, Al Densmore, Bob Strosser, Karen Blair, John Michaels, Eli Matthews and Daniel Bunn voting yes.
Motion carried and so ordered.
  
150.   Propositions and remarks from the Mayor and Councilmembers
Proclamations issued:
               Administrative Professionals Day, April 24, 2013
               Earth Day, April 22, 2013
 
150.1    Further Council committee reports.
 a.   Appointment of Cemetery Commission
 
Motion:  Move to vacation position by held by Joe Muniz on Cemetery Commission.
Moved by:  Daniel Bunn               Seconded by:  Bob Strosser
Roll Call:  Councilmembers Daniel Bunn, Bob Strosser, Chris Corcoran, Karen Blair, Eli Matthews, John Michaels, Al Densmore and Dick Gordon voting yes.
Motion carried and so ordered.
                    
b.   Councilmember Strosser reported on the Water Commission meeting and discussion on the capital budget and cost of service study.
 
c.   Councilmember Bunn reported on the Alba Sister City board meeting and that the Board will be coming forward to request a small amount of funding for support of events for visiting dignitaries from Alba, Italy.  He noted they are also doing a fund raising event and they are raffling off two tickets for all expense paid trip to Alba, Italy.
 
d.   Councilmember Gordon reported on the Hospital Facilities Authority Board meeting and receipt of audits from Rogue Valley Medical Center and the Rogue Valley Manor.
 
e.   Councilmember Strosser reported on the Police Advisory Committee meeting and their discussion regarding the proposed police facility. 
 
150.2    Further remarks from Mayor and Councilmembers.
a.   Councilmember Densmore noted that he has appointed Councilmember Bunn as the alternate to the Visitors & Convention Bureau board.
 
b.   Councilmember Corcoran addressed the Council regarding the Project Manager position.
 
Motion:  Rescind the project manager position authorization.
Moved by:  Chris Corcoran                       Seconded by:  Bob Strosser
 
Councilmember Corcoran spoke to his motion and noted he felt that this needs to be further vetted before hiring an additional staff member.  He suggested that the County or other organizations could be looked at to provide the services or collaborate on emergency management.
 
Councilmember Michaels noted he would not support the motion as he feels this has been presented to Council previously and supports the needed staffing.
 
Councilmember Strosser noted he feels that this is a topic that should be vetted by the Budget Committee.
 
Councilmember Densmore noted that the Council reviewed this item on September 6, 2012 in a study session and gave direction for staff to move forward.  He requested that Mr. Hoke report on this and Mr. Hoke provided an overview of the work that staff has done in vetting this issue.
 
Friendly amendment to the motion to make the position a budget issue.  Councilmember Corcoran and Councilmember Strosser agreed to the amendment.
 
Councilmembers discussed the motion. 

 
Roll Call:  Councilmembers Chris Corcoran, Bob Strosser and Dick Gordon voting yes.  Councilmembers Karen Blair, John Michaels, Al Densmore, Eli Matthews and Daniel Bunn voted no.
Motion failed.
 
b.   Councilmember Matthews noted that it will be Student Government Day at the May 16, 2013 Council meeting and the Mayorís Youth Advisory Commission members will be in attendance.
 
c.   Councilmember Densmore expressed appreciation of the invocation today regarding recent tragedies that our country is experiencing.  Council requested that letters of condolence be sent to Boston, MA; West, TX and to our sister city Medford, MA.
 
160.   Adjournment
         There being no further business the meeting adjourned at   9:17 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.
 
 
 
 
Glenda Wilson
City Recorder
 

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