Medford City Council Study Session
May 2, 2013
The meeting was called to order at 6:00 p.m. in the Medford Room, City Hall, 411 W. 8th Street, Medford with the following members present.
Councilmember Al Densmore, John Michaels, Daniel Bunn, Karen Blair, Eli Matthews, Chris Corcoran, Dick Gordon and Bob Strosser.
Citizen’s Planning Advisory Committee (CPAC): Planning Director Jim Huber addressed the Council regarding the future of the Citizen’s Planning Advisory Committee. He spoke to the various ways that citizen involvement is provided in the organization. Mr. Huber spoke to the work that has been accomplished by this committee in the past. However, he noted that there have been significant changes since the establishment of the committee as additional specific topic citizen advisory committees have been put in place such as the Housing & Community Development Commission, Arts Commission, etc. He reviewed what the CPAC has recommended for their duties and the duties as outlined in the Medford Code and Comprehensive Plan.
Mr. Huber noted that the Planning Commission is designated to meet the state “citizen involvement” requirements. He reviewed the CPAC request for a budget to provide for citizen education, input in hiring the City Manager, involvement in Strategic Plan, and that the committee move away from land use issues and be a “shadow” or “think tank” for City Council.
He reviewed issues with the structure of the committee (membership), lack of quorum, not sustainable (lack of new members), relevance (original duties now handled by other committees), and value (amount of staff time to support).
Recommendation from staff is to retain the Planning Commission to meet the requirement for public input; utilization of ad-hoc committees for specific projects/topics; and to initiate an amendment to the Comprehensive Plan to eliminate CPAC and to delete references to CPAC from the Medford Code.
Councilmembers discussed alternatives for the structure of the committee and type of work that the committee would complete. They questioned the workload impacts on staff in support of the committee and the output obtained.
Council concurred staff recommended changes to be brought forward.
Meeting adjourned at 6:32 p.m.