Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting

Minutes
Thursday, May 02, 2013

                                                                                                                    
                                    MINUTES OF THE MEDFORD CITY COUNCIL MEETING
 
                                                                     May 2, 2013
                                                                             
The meeting was called to order at noon in the Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
 
Mayor Gary Wheeler; Councilmembers Karen Blair, Dick Gordon, Daniel Bunn, Bob Strosser (*left as noted), Al Densmore, Eli Matthews, Chris Corcoran and John Michaels (*arrived as noted.)
 
City Manager Eric Swanson; Deputy City Manager Bill Hoke; City Attorney John Huttl; City Recorder Glenda Wilson.
 
McLoughlin Middle School Students of the Month
Rick Parsagian, Assistant Principal updated the Council on school activities and introduced the Students of the Month.
 
*Councilmember Michaels arrived.
 
20.     Approval or correction of the minutes of the April 18, 2013 regular meeting
There being no corrections or amendments the minutes were approved as presented.
 
30.     Oral requests and communications from the audience
30.1   Mayor Wheeler presented a proclamation for National Nurses Week to staff members from Providence Medical Center. 
 
30.2   Cathy de Wolfe, Chair of the Landmarks & Historic Preservation Commission addressed the Council and provided an update on the activities of the commission. 
 
30.3   Annie Jenkins and Kallum Gagnier representing the Alba Sister City Board addressed the Council regarding the Board’s previous request for $4,000 to support Alba Sister City activities.  Ms. Jenkins invited the Council to the “Taste of Alba” event.  She noted that the Medford/Jackson County Chamber of Commerce is also working on a business/economic development trip to Alba. Mr. Gagnier reported on the recent youth exchange trip to Alba.  He spoke to the wonderful family that he stayed with and the participation of the visiting youth in the Italian culture.
 
Councilmember Densmore questioned when the airport signage and display will be coming forward and City Manager Swanson noted he will find out and report back to council.
 
30.4   Terry Springer, Chair of the Coos Bay Gaming Commission, PO Box 1525, Coos Bay, OR addressed the Council regarding information that he has read stating that crime and other criminal activities increase with gaming.  He noted that they have a zero tolerance in Coos Bay and they prosecute cases and terminate employees when justified.  He spoke to his history in criminal investigation and prosecution and that they have not experienced the issues as have been reported or implied.  They work closely with the law enforcement agencies in the community.  He spoke to their work with the Oregon Liquor Control Commission and prosecution of violations as well as their program for assistance with addiction referrals. 
 
30.5   Barbara Davidson, 1546 Robert Road, Medford addressed the Council regarding the loss of services with the budget cuts that Jackson County is proposing.  In particular, she expressed concern regarding the cuts to the Extension Services.  With the elimination of the County contribution, which is required as a match for many of the State, Federal and other grants the Extension receives, this will cause the closure of the Extension.  She encouraged the Council and community members to speak out on this issue to the Jackson County Commissioners before they adopt the budget cuts.
 
Councilmembers requested statistics on where services of extension are utilized, ie. Medford and Ms. Davidson noted she would provide the information.
 
30.6   Cal Mukumoto, North Bend Economic Development, 3201 Tremont St., North Bend addressed the Council and urged them to not make the same mistake made by Jackson County.  He spoke to the process that allows for the City to provide input on the Coquille Casino.  He responded to statements made by the Roseburg gambling industry representatives which were erroneous and not supported by facts.  He spoke to the revitalization that will occur with the proposal. 
 
30.7   William Mansfield, PO Box 1721, Medford spoke to the Council on point of interest regarding discussion of the Casino and that if the Council is allowing new testimony on this then the public hearing should be re-opened.
 
40.     Consent calendar
40.1   COUNCIL BILL 2013-62 A resolution initiating annexation to the City of Medford of an approximate 1.03 acre parcel located on the north side of Rossanley Drive, approximately 350 feet west of its intersection with Sage Road, and concurrent zone change from County LI (Light Industrial) to City I-G (General Industrial), and withdrawal of said property from Medford Rural Fire Protection District No. 2, effective when notice is received from the Secretary of State.
(A-12-072/ZC-12-097)
 
40.2   COUNCIL BILL 2013-63  An ordinance awarding a contract in the amount of $338,300 to Knife River Materials, Inc. for asphalt pavement maintenance.
 
40.3   COUNCIL BILL 2013-64  An ordinance authorizing execution of a Right-of-Way Easement for PacifiCorp to reroute transmission lines to a new substation at Whetstone Industrial Park. 
 
40.4   COUNCIL BILL 2013-65  A resolution authorizing the Finance Director and City Recorder to establish a bank account  with the Bank of the Cascades  to receive utility payments. 
 
Motion:  Adopt the consent calendar.
Moved by:  Bob Strosser                         Seconded by:  Al Densmore
Roll Call:  Councilmembers Bob Strosser, Al Densmore, Karen Blair, Daniel Bunn, Dick Gordon, John Michaels, Eli Matthews and Chris Corcoran voting yes.
Motion carried and the following bills were duly adopted:  2013-62, 2013-63, 2013-64, 2013-65.
 
50.     Items removed from consent calendar
        
60.     Ordinances and resolutions
60.1   SECOND READING
COUNCIL BILL 2013-58  An ordinance authorizing execution of an Agreement between the City of Medford and Teamsters Local 223/Medford Municipal Mechanics Association concerning wages, hours, fringe benefits, and other working conditions retroactive from July 1, 2012 through June 30, 2014.
 
Motion: Adopt the ordinance.
Moved by:  John Michaels                                    Seconded by:  Chris Corcoran
        
Councilmember Blair noted she would not support the motion as she has consistently voted against wage/fringe benefit increases for employees.  She stated her reason for this is due to the sluggish economy, PERS cost escalation, high unemployment rates and unclear future.  Feels increases are not appropriate at this time but this is not a reflection of employee performance.
 
Roll Call:  Councilmembers John Michaels, Chris Corcoran, Al Densmore, Dick Gordon, Daniel Bunn and Bob Strosser voting yes.  Councilmembers Karen Blair and Eli Matthews voting no.
Ordinance 2013-58 was duly adopted.
 
60.2   COUNCIL BILL 2013-66  An ordinance authorizing execution of an Agreement between the City of Medford and Teamsters Local 223/Construction and Maintenance employees concerning wages, hours, fringe benefits, and other working conditions retroactive from July 1, 2012 through June 30, 2014.
 
Motion: Adopt the ordinance.
Moved by:  Al Densmore                          Seconded by:  Chris Corcoran
 
Councilmember Densmore spoke to current legislation under review that could make all bargaining units subject to binding arbitration.  Councilmember Matthews spoke to his position of not supporting increases at this time due to the current economy.
 
Roll Call:  Councilmembers Al Densmore, Chris Corcoran, Daniel Bunn, Bob Strosser, John Michaels and Bob Strosser voting yes.  Councilmembers Karen Blair and Eli Matthews voting no.
Ordinance 2013-66 passed to a second reading.
 
60.3   COUNCIL BILL 2013-67  An ordinance authorizing acceptance and expenditure of a donation from Lithia Motors, Inc., in the amount of $150,000 to be used towards development of Liberty Park.
 
Motion:  Adopt the ordinance.
Moved by:  Al Densmore                          Seconded by:  John Michaels
 
Brian Sjothun, Parks & Recreation Director provided an update on the project.  The permit application has been filed and construction documents are being developed.  The project is anticipated to be completed by December 2013.
 
Councilmember Gordon addressed the Council and questioned the $200,000 previously identified in the Medford Urban Renewal Budget for this project.  He stated that these funds were absorbed in the City funds.
 
Councilmember Michaels spoke to the need to get this project completed for this neighborhood.  He noted the Beatty-Manzanita neighborhood was a key to the establishment of the urban renewal district and has not received the kind of support/attention they deserve.
 
Roll Call:  Councilmembers Al Densmore, John Michaels, Karen Blair, Eli Matthews, Daniel Bunn, Dick Gordon, Bob Strosser and Chris Corcoran voting yes.
Ordinance 2013-67 was duly adopted.
 
Councilmember Gordon thanked Bill Hoke and Brian Sjothun for their involvement and perseverance to getting this project accomplished.
 
60.4   COUNCIL BILL2013-68 A resolution adopting comments for consideration by the Northwest Director of the Bureau of Indian Affairs on the Coquille Tribe’s fee-to-trust application to the United States Department of the Interior.
 
John Huttl, City Attorney addressed the Council and provided a staff report.  A draft resolution has been distributed to Council for their review.  He reviewed the summary memo on the comments to the Bureau of Indian Affairs.   He noted the general tone of the information is that the City does not have sufficient comments to offer a recommendation of support or opposition at this time. 
 
Councilmember Michaels questioned when this information will be available to the public and Mr. Huttl noted that the document is a public record and is available once adopted.  Mr. Swanson noted that the final resolution will be posted to the City’s website.
 
Councilmember Densmore noted that a key element of the issue is the Coquille Tribe’s proposal that this should be considered under the Tribe Restoration Act but the Council feels it is a different process.  He would like this reflected in the resolution.  Mr. Huttl noted that it is not in the resolution but is noted in the exhibit/findings that are attached.
 
Councilmember Gordon noted he would not be ready to vote on this item as he has not had sufficient time to review the resolution and findings.  Mayor Wheeler noted that this item can be continued to the evening session following the Council study session.
 
Councilmember Gordon noted that while he was not present at the public hearing he has reviewed the video of the meeting.  He requested clarification on who will make the final determination and Mr. Huttl noted that would be the Assistant Secretary of Indian Affairs at the Department of the Interior.
 
Councilmember Bunn questioned why the findings would be sent to the Regional Director of the Bureau of Indian Affairs and Mr. Huttl noted that this is a way to get information in front of that division as well.
 
Councilmembers requested additional time to read document and return to this item this evening.
 
Councilmember Strosser noted he had reviewed the video of the public hearing and reviewed the contents of the executive session with the City Attorney.  Councilmember Corcoran noted he had not attended the study session but had listened to the audio recording of the meeting.  Mayor Wheeler noted he had watched the public hearing.
 
Mr. Huttl noted he would assimilate the comments from the Council into the findings.  Councilmember Densmore questioned the incomplete staff review of impacts and how long that would take to complete.  Mr. Huttl noted that staff needs more information on the scope of the project to be able to respond and this will come forward as this process moves forward.
 
Mayor Wheeler suggested that the resolution be amended to speak to the appeal process to the Governor as part of the two-part determination process.
 
Mayor Wheeler noted that this item will be readdressed during the evening session.
 
70.     City Manager and other staff reports
70.1   Update on Hearts with a Mission by Kevin Lamson
Mr. Lamson addressed the Council and provided an update on activities and statistics of services provided.  Mr. Swanson noted that the Chamber Leadership project at the facility was completed this weekend.
 
*Councilmember Strosser left the meeting.
                   
70.2   Mr. Swanson noted that the Public Works Department has achieved six-months with no accidents. 
 
70.3   Mr. Swanson noted that on May 5, there will be a “Rec Fest” and the Parks & Recreation Department will be providing information on the variety of programs offered.
 
80.     Propositions and remarks from the Mayor and Councilmembers
80.1   Proclamations issued:
               Bike to Work Week, May 13-19, 2013
               National Public Service Recognition Week, May 5-11, 2013
               Senior Corps Week, May 6-10, 2013
               National Nurses Week, May 6-12, 2013
               Police Week, May 12-18, 2013
               National Public Works Week, May 19-25, 2013
               National Preservation Month, May 2013
               ALS Awareness Month, May 2013
               Building Safety Month, May 2013
 
80.2   Further Council committee reports.
 a.   Councilmember Matthews reported on the Medford Youth Baseball Society meeting and updates on the Harry & David field improvements.
 
b.   Councilmember Bunn reported on the Cemetery Commission meeting and that they will be hosting an open house at their next meeting. 
 
c.   Councilmember Bunn reported on the Joint Transportation Subcommittee and their work on the Transportation System Plan update.
 
d.   Councilmember Bunn and Councilmember Densmore reported on the Metropolitan Policy Committee (MPO) meeting.  They spoke to the Land Conservation and Development Commission interest in having the MPO amend their work plan to include some projects that were not supported by the MPO members.  Councilmember Densmore distributed a map showing the proposed Owen Drive extension to Foothill Road and noted this is a potential priority project for the future as a means to provide connectivity if something occurs to disrupt I-5 traffic.  He suggested that the Council consider getting the congressional delegation involved in looking at funding sources for this project.  Council concurred.
 
e.   Councilmember Gordon reported on the Rogue Valley Council of Governments (RVCOG) meeting and a presentation by Jackson County Commissioner Breidenthal regarding cuts to the County’s budget.  In particular, Commissioner Breidenthal noted that the County would not be continuing to participate with the RVCOG. 
 
f.    Councilmember Gordon reported on the League of Oregon Cities board meeting and the bills in the legislative session.  He noted that many of the League member cities are watching the Coquille Tribe issue in Medford as this could affect communities across the state.
 
g.   Councilmember Gordon reported on the Mail Tribune editorial staff meeting and discussion of options for the Council to provide information similar to the legislative representatives.  It was suggested that Council could provide guest opinions if timely or point/counter point type of discussions but these would need to be timely, preferably before Council made a decision on an issue.  He noted that opportunities do exist to utilize the tribune and need to continue to explore ways to education public on issues. 
 
80.3   Further remarks from Mayor and Councilmembers.
 
90.     Adjournment
Meeting recessed at 2:14 p.m. to be reconvened in the evening following the close of the study session and executive session.
 
****************************************************************
Evening Session
 
The evening session was called to order at 7:00 p.m. in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
 
Mayor Gary Wheeler; Councilmembers Karen Blair, Dick Gordon, Daniel Bunn, Bob Strosser, Al Densmore, John Michaels, Eli Matthews and Chris Corcoran.
 
City Manager Eric Swanson; Deputy City Manager Bill Hoke; City Attorney John Huttl; City Recorder Glenda Wilson.
 
Continuation of Agenda Item 60.4
 
City Attorney John Huttl provided a staff report on the changes that were made to the draft resolution based on the input from the Council during the noon session.  He reviewed the comments for consideration (exhibit A to the resolution) and responded to Council questions.
 
Councilmember Gordon spoke to his concerns regarding the special assessments.  He questioned if all taxing districts that would be affected by the removal of the property from the tax rolls had been notified as well as other community partners who might be affected such as Rogue Sewer Systems.  He stated he felt the Tribe or the Bureau of Indian Affairs had not done a sufficient job of notifying these groups.  Mr. Swanson noted that this concern could be added to the findings in support of the two-part process.
 
Councilmember Corcoran noted he felt that the Council should use caution at this point in the process.  He felt that the wording makes it clear that the Council is objecting to the fee-to-trust and advocating for the two-step process.  He feels there will be adequate opportunities to deal with these issues as the process moves forward.
 
 
Motion:  Adopt the resolution as amended to include “opposed given lack of information”.
 Moved by:  John Michaels                                    Seconded by:  Al Densmore
 
Council discussion regarding wording of the position of opposition in the resolution and findings.
 
Councilmember Michaels expressed appreciation to Councilmember Blair who first raised concerns regarding this issue and to the staff who have work diligently to educate the Council on this issue.
 
Roll Call:  Councilmember John Michaels, Al Densmore, Bob Strosser, Karen Blair, Chris Corcoran, Daniel Bunn, Dick Gordon and Eli Matthews voting yes.
Resolution 2013-68 was duly adopted.
 
Continuation of Council Comments
 
  1. Councilmember Strosser reported on the Water Commission meeting discussion on legislative bills and potential litigation.
 
  1. Councilmember Michaels addressed the Council regarding the request for a letter of support to be sent to the Jackson County Commissioners for the reinstatement of funding for the Extension program.
 
  1. Councilmember Gordon addressed the Council and suggested that the Council enlist the assistance of the congressional delegation to intercede on our behalf in support of the two-part process for the proposed casino.  He suggested that the Council instruct the Council Legislative Representatives to address this and Council concurred.  Councilmember Gordon suggested that the community may also want to participate by writing to the congressional representatives in support of the City’s position.
 
Adjournment
 
There being no further business the meeting adjourned at 8:10 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.
 
 
 
Glenda Wilson
City Recorder

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