Agenda & Minutes

When available, the full agenda packet may be viewed as a PDF file by clicking the "Attachments" button and selecting the file you want to view.

Agendas are posted until the meeting date takes place.  Minutes are posted once they have been approved.

Mayor & Council (View All)

City Council Agenda

Minutes
Thursday, May 16, 2013

                                                                                       
                                    MINUTES OF THE MEDFORD CITY COUNCIL MEETING
 
STUDENT GOVERNMENT DAY
 
                                                                    May 16, 2013
                                                                             
The meeting was called to order at noon in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
 
Mayor Gary Wheeler; Councilmembers Dick Gordon, Karen Blair, Daniel Bunn, Bob Strosser, Al Densmore, Eli Matthews, Chris Corcoran and John Michaels (*arrived as noted).
 
City Manager Eric Swanson; Deputy City Manager Bill Hoke; City Attorney John Huttl; City Recorder Glenda Wilson
 
Mayor’s Youth Advisory Commission members Calvin Roberts, Amber Moore, Dan Leavens, Emily Eccleston, Sammy Elsdon, Grace Jovanovic, Jilian Emard, Paige Forster, and Lina Allen
 
Employee Recognition
Employees from Finance, Fire, Police, Public Works and Technology Services were recognized for their years of service.
 
*Councilmember Michaels arrived.
 
New Employees
Anthony Quilliams, Police Officer and John Falkenhagen, Police Officer were introduced.
 
20.     Approval or correction of the minutes of the April 25, 2013 special meeting and the May 2, 2013 regular meeting
         There being no corrections the minutes were approved as presented.
 
30.     Oral requests and communications from the audience
30.1   Mayor Wheeler presented Carson Bennett a certificate of accomplishment as he is the youngest member graduating from the Jackson County Master Recyclers course.
 
40.     Consent calendar
40.1   COUNCIL BILL 2013-69  An ordinance authorizing acceptance and expenditure of a grant from the Medford Water Commission in the amount of $10,000 for park strip landscaping adjacent to Phase 1 of Oregon Hills Park.
 
40.2   REMOVED By Councilmember Gordon
 
Motion:  Adopt the consent calendar.
Moved by:  Chris Corcoran                       Seconded by:  Daniel Bunn
Roll Call:  Councilmembers Chris Corcoran, Daniel Bunn, Karen Blair, Eli Matthews, Al Densmore, John Michaels, Dick Gordon and Bob Strosser voting yes.
Ordinance 2013-69 was duly adopted.
 
50.     Items removed from consent calendar
40.2   COUNCIL BILL 2013-70  An ordinance authorizing payment of excess Street System Development Charge (SDC) credits to Jackson County Airport Authority in an amount not to exceed $150,000 for right-of-way dedication on Lawnsdale Road.
 
Councilmember Gordon requested staff report.  Cory Crebbin Public Works Director provided a staff report and noted that the Airport Authority dedicated additional right-of-way in anticipation of the City requiring this in the future.  This additional right-of-way brought Lawnsdale Road into compliance with the City’s standard for a Major Collector street.  The City Council can authorize payment of street system development charge credits for the additional dedication.  In addition, the County is requesting that the length of the credit period be extended from 10 years to 20 years and that the credits be indexed to the value of SDC’s.   Staff is recommending approval of the ordinance but requests denial of the request for the additional credit period and indexing of the credits.
 
Motion:  Adopt the ordinance.
Moved by:  Dick Gordon              Seconded by:  Daniel Bunn
Roll Call:  Councilmembers Dick Gordon, Daniel Bunn, Bob Strosser, Karen Blair, John Michaels, Al Densmore, Eli Matthews and Chris Corcoran voting yes.
Ordinance 2013-70 was duly adopted.
 
60.     Ordinances and resolutions
60.1   SECOND READING
COUNCIL BILL 2013-66  An ordinance authorizing execution of an Agreement between the City of Medford and Teamsters Local 223/Construction and Maintenance employees concerning wages, hours, fringe benefits and other working conditions retroactive from July 1, 2012 through June 30, 2014.
 
Motion:  Adopt the ordinance.
Moved by:  Chris Corcoran                       Seconded by:  John Michaels
Roll Call:  Councilmembers Chris Corcoran, John Michaels, Daniel Bunn, Dick Gordon, Al Densmore and Bob Strosser voting yes.  Councilmembers Eli Matthews and Karen Blair voting no.
Ordinance 2013-66 was duly adopted.      
 
60.2   COUNCIL BILL 2013-71  An ordinance authorizing execution of an Intergovernmental Agreement with Medford Urban Renewal Agency to fund certain elements of Park Block 2 for The Commons Project.
 
Motion: Adopt the ordinance.
Moved by:  Al Densmore              Seconded by:  Chris Corcoran
 
Brian Sjothun, Parks & Recreation Director provided a staff report.  He noted that Agenda Items 60.2 and 60.3 are related and the staff report will cover both items.  He noted that this item will cover the purchase of tables for Park Block 1 and the shade structure and dressing room for Park Block 2.  This is funded from Parks Fund 15 which has a higher than anticipated ending fund balance.
 
Councilmembers discussed the funding source and cost figures for the items.                     
 
Roll Call:  Councilmembers Al Densmore, Chris Corcoran, Karen Blair, Dick Gordon, Bob Strosser, Daniel Bunn, John Michaels and Eli Matthews voting yes.
Ordinance 2013-71 was duly adopted.
 
60.3   COUNCIL BILL 2013-72  A resolution adopting a tenth Supplemental Budget for the 2011-13 biennium.
 
Motion:  Adopt the resolution.
Moved by:  Chris Corcoran                       Seconded by:  Eli Matthews
Roll Call:  Councilmembers Chris Corcoran, Eli Matthews, Karen Blair, Al Densmore, Dick Gordon, Daniel Bunn, John Michaels and Bob Strosser voting yes.
Resolution 2013-72 was duly adopted.
 
70.     City Manager and other staff reports
70.1   Quarterly Economic Development update from SOREDI, Inc. by Ron Fox
Mr. Fox addressed the Council and provided an update on activities including recruitment, expansion and retention efforts. 
 
70.2   Cory Crebbin, Public Works Director reported on a sewer spill that occurred near Highway 62 and Ford Drive.  There was a manhole cover pulled off and debris stuffed into the pipe which caused the issue.  He noted that this is vandalism and a report has been filed with the Medford Police. 
 
70.3   Cory Crebbin, Public Works Director provided an update on the Department of Environmental Quality (DEQ) complaint filed by local fly fishers.  He noted that he has heard from DEQ regarding the issue and on May 23rd representatives from Salem will be in the area to meet with staff.
 
70.4   Eric Swanson, City Manager noted that bid openings for the Springbook/Delta Waters realignment and the Holly Street improvements are scheduled for June 6.
        
80.     Propositions and remarks from the Mayor and Councilmembers
80.1   Proclamations issued:
               Motorcycle Safety Awareness Month, May 2013
 
80.2   Further Council committee reports.
a.   Councilmember Strosser reported on the Water Commission meeting and that the backflow prevention device survey proceeding.  He noted the snowpack is well below normal so they are watching this and anticipate potential shutoffs later in the summer due to low stream flows.
 
80.3   Further remarks from Mayor and Councilmembers.
a.   Councilmember Gordon reported on the League of Oregon Cities board meeting and their review of the legislative budget proposals.  He noted that the state revenue forecast is due to be released.  He also spoke to the Department of Land Conservation and Development general fund grants that could be cut and that this would affect the grants that the City may be eligible to receive to assist in planning projects.
 
b.   Councilmember Densmore spoke to the legislative budget discussions and that the Democratic leadership may be amenable to PERS reform and may be looking at a change to the “money match” for employees who are no longer active with government employers.  He noted that the Governor is pushing hard to get something accomplished on budget.
 
c.   Councilmember Matthews commented on the Police Department’s Operation Care in the Jefferson Elementary School area and that is was a successful event.
 
d.   Councilmember Densmore spoke to a meeting regarding the Interstate 5 study  and discussion on the viaduct and its future.  He noted that ODOT is concerned and looking at future of the facility, the facilities carrying ability and seismic retrofitting.  ODOT is anticipating the study beginning in the fall and it will take about two years to develop a plan and address funding issues. 
 
90.     Adjournment to Evening Session
There being no further business the meeting adjourned to the evening meeting at 1:15 p.m.
 
****************************************************************
EVENING SESSION
                                                                             
 
The evening meeting was called to order at 7:00 p.m. in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
 
Mayor Gary Wheeler; Councilmembers Dick Gordon, Karen Blair, Daniel Bunn, Bob Strosser, Al Densmore, Eli Matthews, John Michaels and Chris Corcoran.
 
City Manager Eric Swanson; Deputy City Manager Bill Hoke; City Attorney John Huttl; City Recorder Glenda Wilson
  
110.   Oral requests and communications from the audience
         None
 
120.   Public hearings
City Attorney John Huttl read the rules governing quasi-judicial hearings.

120.1    COUNCIL BILL 2013-73  An ordinance vacating a strip of public right-of-way, approximately 13.39 feet wide and approximately 288 feet long, being a portion of an alley running the length of a block from Third Street to Fourth Street, between Bartlett and Apple Streets, with a C-C/CB/H (Community Commercial/Central Business District/Historic Preservation Overlay) zoning district.  (SV-13-021) (Land Use, Quasi-judicial)
 
Planning Director Jim Huber provided a staff report and reviewed the criteria for approval.  He noted that this action was initiated by the City Council and meets applicable criteria.  He reviewed the proposed location of the vacation and noted that this is in conjunction with The Commons project and the property was originally identified as a third park block.  He noted that no objections have been received on this application.  Planning Commission and staff recommend approval.
 
Public hearing opened.
  1. Jim Maize, representing Lithia Real Estate, Inc. supported the staff and Planning Commission recommendation.               
Public hearing closed.
 
Motion:  Adopt the ordinance.
Moved by:  Bob Strosser             Seconded by:  Daniel Bunn
Roll Call:  Councilmembers Bob Strosser, Daniel Bunn, Karen Blair, Dick Gordon, Al Densmore, John Michaels, Eli Matthews and Chris Corcoran voting yes.
Ordinance 2013-73 was duly adopted.
 
130.   Ordinances and resolutions
         None
        
140.   City Manager and other staff reports
140.1    Electric Sign Code Update – Jim Huber
Planning Director Jim Huber provided an update on the issue raised by Craig Stone, CSA requesting a code amendment for the use of an electric sign at his client’s property on Barnett Road.  Mr. Huber reviewed the Conditional Use Permit criteria and the requirements for eligibility.  Staff discussed this request with the Planning Commission and they would like to look at the issue further if the Council is inclined to pursue this course of action. 
 
Councilmembers discussed the issues and other concerns regarding the electronic signs such as brightness, size, location, number of them now in the community. 
 
Motion:  Direct the Planning staff to look at a text amendment to allow People’s Bank to apply for a conditional use permit for their proposed electronic sign.
Moved by:  Chris Corcoran                       Seconded by:  Bob Strosser
Roll Call:  Councilmembers Chris Corcoran, Bob Strosser, Karen Blair, Eli Matthews, Al Densmore, Dick Gordon, John Michaels and Daniel Bunn voting yes.
Motion carried and so ordered.
 
Councilmembers requested that a study session be scheduled to look at the other issues with electronic sign code revisions.
 
140.2    Further reports from City Manager
                     None
  
150.   Propositions and remarks from the Mayor and Councilmembers
150.1    Further Council committee reports.
a.   Parking Commission Appointment
Mark Milner, Chair of the Parking Commission, addressed the Council and presented the recommendation of the interview committee to appoint William Keith to fill a vacancy on the Parking Commission.
 
Motion:  Appoint William Keith to the Parking Commission for a term ending 1/31/2016.
Moved by:  John Michaels                        Seconded by:  Eli Matthews
Roll Call:  Councilmembers John Michaels, Eli Matthews, Karen Blair, Daniel Bunn, Dick Gordon, Bob Strosser, Al Densmore and Chris Corcoran voting yes.
Motion carried and so ordered.
 
Mr. Milner then addressed the Council and requested caution in the expenditure of the $2 million in the Medford Urban Renewal Agency budget designated for parking.  He noted he feels the parking issues are a perception issue and he would like the Council to work with the Parking Commission to address future parking needs.
 
b.   Councilmember Densmore requested information regarding the request made by Annie Jenkins for the Taste of Alba event.  Ms. Wilson provided information regarding the previous presentations by the Taste of Alba representatives and that there has been no Council action regarding the request.
 
c.   Councilmember Michaels addressed the Council and requested discussion regarding street vacations.  He noted that when the City needs land we always have to purchase but if the land is vacated, the City does not sell the land.  City Attorney John Huttl noted that there are State laws that govern vacations and ownership.
 
d.   Councilmember Gordon reported that the League of Oregon Cities has “pulse pad” devices that can be used to garner input from groups of individuals at events such as neighborhood meetings. He noted that there are also online apps for phones that provide a similar function.
 
e.  Mayor Wheeler noted that a memorial fund for former Mayor Lou Hannum’s wife has been established and is looking for donations.  Information may be obtained at www.jclf.org.
 
f.    Councilmember Blair noted that a copy of the letter from the Southern Oregon legislative representatives regarding the Coquille Tribe issue was forwarded to the Councilmembers via email.
 
g.   Councilmember Blair requested Council discussion on consistency of when Board and Commissions members are placed on the Council agendas.  Ms. Wilson noted that requests to address the Council are usually under Oral Comments at the beginning of the meeting but that presentations regarding recommendations of appointments have been done under Council Comments.
 
150.2    Further remarks from Mayor and Councilmembers.
                     None
        
160.   Adjournment
There being no further business the meeting adjourned at 8:05 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.
 
 
Glenda Wilson
City Recorder

© 2017 City Of Medford  •  Site By Project A

Quicklinks

Select Language

Share This Page

Back to Top