Medford City Council Study Session
July 11, 2013
The meeting was called to order at 6:00 p.m. in the Medford Room, City Council, 411 W. 8th Street, Medford with the following members present.
Mayor Gary Wheeler; Councilmembers Daniel Bunn, Karen Blair, Dick Gordon, Eli Matthews, Bob Strosser, Al Densmore, Chris Corcoran and John Michaels.
1. Design Build/Construction Manager-General Contractor: City Attorney John Huttl addressed the Council and provided an overview of the State contracting laws which allows the City to adopt rules in support of those laws. Mr. Swanson noted that the implementation of this recommendation will assist in efficiencies for the organization. Mr. Huttl noted that this is a competitive procurement process and provides for better coordination of designer and builder as well as a single point of contract. He noted that this system allows for a required guarantee maximum price and incentives for early completion. He noted that the City has utilized these in past projects and reviewed when these processes are advantageous.
Mr. Huttl noted that currently the Council has addressed this in the past in a two-step process. The recommendation is to codify the authorization to utilize these options and then only bring forward the contract for award to Council. This will eliminate reduction of first step and delay, a protest to Council on use of these methods would not be allowed but that a Council member would be included on the selection team.
Councilmembers discussed assuring fairness and criteria for evaluations. Mr. Huttl noted the next step would be to bring forward a code modification for Council approval.
2. Internal Study Areas: Bianca Petrou, Deputy Planning Director addressed the Council and provided the history of actions taken to address the potential need for growth for the City of Medford. She outlined the methods that could be used to address the Urban Growth Boundary needs via expansion or intensification. She noted that a combination of both of these processes is the staff recommendation.
Staff is requesting Council direction on how to move forward as the longer this is not addressed, the older the data resources would be and could become stale and not support future proposals. She noted that if the Council determines to not do the internal service area analysis and just do an urban growth boundary amendment to expand, it is likely to be challenged based on what other communities have done. Ms. Petrou reviewed the staff recommendation to do a combined urban growth boundary expansion and internal area study.
Councilmember concurred to bring forward the recommendation for Council consideration.
There being no further business the meeting adjourned at 7:50 p.m.