Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting

Minutes
Thursday, July 18, 2013

                                                                             
                                    MINUTES OF THE MEDFORD CITY COUNCIL MEETING
 
                                                                    July 18, 2013
                                                                             
 
The meeting was called to order at noon in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
 
Mayor Gary Wheeler;  Councilmembers Dick Gordon, Karen Blair, Daniel Bunn, Bob Strosser, Al Densmore, Eli Matthews, John Michaels and Chris Corcoran.
 
City Manager Eric Swanson; Deputy City Manager Bill Hoke; City Attorney John Huttl; City Recorder Glenda Wilson.
 
Employee Recognition
Employees from Finance, Planning, Police and Public Works Departments were recognized for their years of service.
 
New Employees
Matthew Carvalho, Parks Worker I and David Fulton, Parks Worker I were introduced.
 
20.     Approval or correction of the minutes of the July 1, 2013 and July 11, 2013 special meetings
There being no corrections the minutes were approved as presented.
 
30.     Oral requests and communications from the audience
30.1   Friends of Medford Parks & Recreation Awards
Brian Sjothun, Parks & Recreation Director addressed the Council and announced the award winners:
 
                  Youth individual/group – Oregon Stewardship Program, Jim Hutchins
                  Business – Matt Billyou, Wild River Pizza & Brewing
                  Community Service Groups – Stacey Coonrod, Starbucks
                  Individual – Joe Brett
        
Mayor Wheeler presented each award winner with a plaque.
 
40.     Consent calendar
40.1   COUNCIL BILL 2013-106  An ordinance awarding a two-year contract in an amount not to exceed $1,301,000 to Knife River Materials, Inc., for the purchase of asphalt used for street maintenance.
 
40.2   COUNCIL BILL 2013-107  An ordinance awarding a two-year contract in an amount not to exceed $165,000 to Knife River Materials, Inc., for the purchase of rock, concrete and sand slurry used for street maintenance.
 
40.3   COUNCIL BILL 2013-108  An ordinance awarding a two-year contract in an amount not to exceed $305,000 to Johnny Cat, Inc. for the purchase of rock, concrete and sand slurry used for street maintenance.
 
40.4   REMOVED By Councilmember Corcoran. 
 
40.5   COUNCIL BILL 2013-110  An ordinance authorizing a two-year renewal of a contract in an amount not to exceed $250,000 with Butler Automotive Group to provide fleet preventative maintenance services for the Police Department.

 Motion:  Adopt the consent calendar.
Moved by:  Eli Matthews              Seconded by: John Michaels
Roll Call:  Councilmembers Eli Matthews, John Michaels, Karen Blair, Daniel Bunn, Chris Corcoran, Al Densmore, Dick Gordon and Bob Strosser.
Motion carried and the following Council Bills were duly adopted:  2013-106, 2013-107, 2013-108 and 2013-110.
 
50.     Items removed from consent calendar
40.4   COUNCIL BILL 2013-109  An ordinance awarding a contract in the amount of $252,252 to Intermountain Slurry Seal, Inc. to perform micro-surfacing on various city streets.
 
Councilmember Corcoran questioned how long this process has been utilized and how successful this has been.  Cory Crebbin, Public Works Director stated this is the third year and each year modifications have been made to improve the end product.
 
Peter Brown, Public Works Engineering Technician III, noted that this year they are using a different process and the issues from past applications have been addressed.
 
Motion:  Adopt the ordinance awarding a contract in the amount of $252,252 to Intermountain Slurry Seal to perform micro-surfacing on various city streets.
Moved by:  Chris Corcoran                       Seconded by:  John Michaels
Roll Call:  Councilmembers Chris Corcoran, John Michaels, Daniel Bunn, Al Densmore, Dick Gordon, Eli Matthews, Bob Strosser and Karen Blair voting yes.
Ordinance 2013-109 was duly adopted.
 
60.     Ordinances and resolutions
60.1   SECOND READING
COUNCIL BILL 2013-101  An ordinance amending the Rules and Regulations for Executive, Supervisory and Confidential-Professional Employees pertaining to wages, hours, fringe benefits, and other working conditions.
 
Motion:  Adopt the ordinance amending the Rules and Regulations for Executive, Supervisory and Confidential-Professional Employees pertaining to wages, hours, fringe benefits, and other working conditions.
Moved by:  Al Densmore              Seconded by:  John Michaels
Roll Call:  Councilmembers Al Densmore, John Michaels, Daniel Bunn, Bob Strosser, Dick Gordon and Chris Corcoran voting yes.  Councilmembers Eli Matthews and Karen Blair voting no.
Ordinance 2013-101 was duly adopted.
 
60.2   SECOND READING
COUNCIL BILL 2013-102  An ordinance amending the Employment Agreement between the City of Medford and the City Manager pertaining to deferred compensation and vehicle allowance.
 
Motion:  Adopt the ordinance amending the Employment Agreement between the City of Medford and the City Manager pertaining to deferred compensation and vehicle allowance.
Moved by:  Al Densmore              Seconded by:  Dick Gordon
Roll Call:  Councilmembers Al Densmore, Dick Gordon, Daniel Bunn, Chris Corcoran, Bob Strosser and John Michaels voting yes.  Councilmembers Eli Matthews and Karen Blair voting no.
Ordinance 2013-102 was duly adopted.    
 
60.3   COUNCIL BILL 2013-111  An ordinance awarding a contract in the amount of $167,000 to Auto Additions, Inc., for the purchase of five (5) new police patrol vehicles.
 
Motion:  Adopt the ordinance awarding a contract in the amount of $167,000 to Auto Additions, Inc. for the purchase of five new police patrol vehicles.
Moved by:  John Michaels                        Seconded by:  Bob Strosser
 
Councilmember Gordon requested a staff report and Police Chief Tim George noted that this purchase was based on responses from three vendors to a Request for Quotation. 
 
Roll Call:  Councilmember John Michaels, Bob Strosser, Karen Blair, Dick Gordon, Eli Matthews, Al Densmore, Daniel Bunn and Chris Corcoran voting yes.
Ordinance 2013-111 was duly adopted.
 
60.4   COUNCIL BILL 2013-112 A resolution authorizing execution of a Memorandum of Understanding between the City of Medford (City), Medford Urban Renewal Agency (Agency), Umpqua Bank (Bank), and One West Main, LLC (One West Main) stipulating to a sub-condominium.
 
City Attorney John Huttl noted that this agreement was approved by the Medford Urban Renewal Board and that the agreement meets a banking requirement necessary for the project funding to be finalized.
 
Motion:  Adopt the resolution authorizing execution of a Memorandum of Understanding between the City of Medford, Medford Urban Renewal Agency, Umpqua Bank and One West Main, LLC stipulating to a sub-condominium.
Moved by:  Chris Corcoran                       Seconded by:  Al Densmore
 
Councilmember John Michaels noted he would be abstaining as he did not feel prepared to vote on this issue.
 
Roll Call:  Councilmembers Chris Corcoran, Al Densmore, Dick Gordon, Karen Blair, Daniel Bunn, Eli Matthews and Bob Strosser voting yes.  Councilmember John Michaels abstained.
Resolution 2013-112 was duly adopted.
 
70.     City Manager and other staff reports
70.1   Quarterly Economic Development Update from SOREDI, by Ron Fox
                  Postponed until August 15, 2013 meeting.
 
70.2   Consider opposition to Bureau of Indian Affairs rule change
City Manager Eric Swanson noted that the Council was provided with bullet points concerning the rule change being considered by the Bureau of Indian Affairs.  This is a separate issue from the Coquille Casino proposal.  A letter has been prepared for Mayor’s signature to provide comments in opposition to the rule change.
 
Motion:  Authorize the Mayor to sign the letter of opposition to Bureau of Indian Affairs regarding the proposed rule change and to request additional time for submission of comments.
Moved by:  John Michaels                        Seconded by:  Daniel Bunn
Roll Call:  Councilmembers John Michaels, Daniel Bunn, Eli Matthews, Chris Corcoran, Dick Gordon, Bob Strosser, Karen Blair and Al Densmore voting yes.
Motion carried and so ordered.
 
70.3   City Manager Swanson reminded Council to let staff know if they are planning to attend the National League of Cities or the League of Oregon Cities conferences.
 
70.4   City Manager Swanson noted that on Monday, July 22, 2013 is the Medford Chamber Forum and the presentation will be the “State of the City”.
 
80.     Propositions and remarks from the Mayor and Councilmembers
80.1   Proclamations issued:
               None
 
80.2   Further Council committee reports.
a.   Appointment to Joint Transportation Subcommittee
 
Motion:  Appoint Michael McDermott to the Joint Transportation Subcommittee for a term ending January 31, 2015.
Moved by:  Al Densmore              Seconded by:  Daniel Bunn
Roll Call:  Councilmembers Al Densmore, Daniel Bunn, Karen Blair, Eli Matthews, Bob Strosser, Chris Corcoran, Dick Gordon, John Michaels and Mayor Wheeler voting yes.
Motion carried and so ordered.
 
80.3   Councilmember Strosser reported on the Medford Water Commission meeting and discussion of the project design for the retention basin project.
 
80.4   Councilmember Bunn reported on the memo received from the Bicycle & Pedestrian Advisory Committee.  He noted that this format is very helpful to Council to get quarterly feedback on the Committee’s progress and that they are doing good work.
 
80.5   Councilmember Michaels reported on the Parks & Recreation Commission tour of park facilities.
 
80.6   Councilmember Densmore distributed evaluation forms for Council members to complete on the services provided by SmithWest.  He requested the forms be turned in by next Thursday.
 
80.7   Councilmember Densmore noted that on July 23rd is the Craig & CW radio spot and requested a Councilmember to attend with Chief George as the topic will be West Medford.
 
80.8   Councilmember Densmore updated the Council on the upcoming visit  of dignitaries from Alba Italy.  He noted that there are several projects underway to acknowledge the City’s sister city relationship with Alba.  He distributed a concept for street light banners.
 
Motion:  Authorize expenditure of up to $1,000 for street light banners recognizing the Alba sister city relationship.
Moved by:  Al Densmore              Seconded by:  Chris Corcoran
Roll Call:  Councilmembers Al Densmore, Chris Corcoran, Bob Strosser, Karen Blair, John Michaels, Dick Gordon, Daniel Bunn and Eli Matthews voting yes.
Motion carried and so ordered.
 
80.9   Councilmember Densmore noted that as he will be leaving Council and given the number of ongoing items before the Council he would like to step down as Council President.
 
Motion:  Nominate Dick Gordon as Council President.
Moved by:  Al Densmore              Seconded by:  Bob Strosser
Roll Call:  Councilmembers Al Densmore, Bob Strosser, Dick Gordon, Karen Blair, John Michaels, Daniel Bunn, Eli Matthews and Chris Corcoran voting yes.
Motion carried and so ordered.
 
Motion:  Nominate Chris Corcoran as Council Vice President.
Moved by:  Dick Gordon              Seconded by:  Bob Strosser
Roll Call:  Councilmembers Dick Gordon, Bob Strosser, Al Densmore, Karen Blair, Chris Corcoran, John Michaels, Daniel Bunn and Eli Matthews voting yes.
Motion carried and so ordered.
 
80.10 Councilmember Michaels spoke to the 17 Street Project list and the continued inclusion of the N. Front Street couplet which is not funded.  He noted that this has been referred back to the 17 Street Project Committee who have continued to include this on the list. 
 
Cory Crebbin, Public Works Director addressed the Council and noted that the N. Front Street project was included as part of a project to route north/south traffic on a “couplet” utilizing Front St. and Riverside Ave.  This would then allow for Central Ave. to be a two-way street.  However, a traffic impact analysis of this proposal done in 2002 provided evidence that this design would not improve traffic and would in fact make it worse.  Based on that analysis, the Medford Urban Renewal Agency made the decision to not move the project forward.  He noted that as there is a  utility fee surcharge for the 17 Transportation Project List and by removing this project the program will be paid for earlier, which will result in a 30-40% decrease in the street utility fee.
 
Motion:  Remove the N. Front Street project from the 17-Street Project list.
Moved by:  John Michaels                        Seconded by:  Bob Strosser
Roll Call:  Councilmembers John Michaels, Bob Strosser, Dick Gordon, Al Densmore, Eli Matthews, Karen Blair, Daniel Bunn and Chris Corcoran voting yes.
Motion carried and so ordered.
 
80.11 Councilmember Michaels addressed the Council regarding a memo from Parks & Recreation Director Brian Sjothun pertaining to the park system development charge collection and expenditures for the Southeast Area Plan.   He would like this issue referred to the Parks & Recreation Commission to review and provide recommendations on how to close the funding gap and secure the land needed.
 
Motion:  Refer the Southeast Area Plan SDC funding and land acquisition issues to the Parks & Recreation Commission.
Moved by:  John Michaels                        Seconded by: Died no second
 
Brian Sjothun, Parks & Recreation Director addressed the Council and noted that the University of Oregon Sustainable Cities program in looking at this specific issue as a potential project.  Jim Huber, Planning Director noted that the actual University of Oregon projects should be confirmed in the next month.
 
80.12 Mayor Wheeler noted that there was no regular evening session but that there will be a special Council Study Session at 6:00 p.m.
 
90.     Adjournment 
There being no further business the meeting adjourned at 1:24 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.
 
 
 
Glenda Wilson
City Recorder
 

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