Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting

Minutes
Thursday, August 15, 2013

                                                                   
                                    MINUTES OF THE MEDFORD CITY COUNCIL MEETING
 
                                                                  August 15, 2013
                                                                             
The meeting was called to order at noon in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
 
Mayor Gary Wheeler; Councilmembers Dick Gordon, Karen Blair, Daniel Bunn, Bob Strosser (*left as noted), John Michaels (*left as noted), Eli Matthews and Chris Corcoran (*left as noted).
 
City Manager Eric Swanson; Deputy City Manager Bill Hoke; City Attorney John Huttl; City Recorder Glenda Wilson.
 
Employee Recognition
Employees from Police, Public Works and Technology Services were recognized for their years of service.
 
Bev Power, Parks & Recreation Department was recognized for her contributions to the Alba Sister City visit.
 
New Employee
Carla Paladino, Planner III was introduced.
 
20.     Approval or correction of the minutes of the August 1, 2013 regular meeting 
There being no corrections the minutes were approved as presented.
 
30.     Oral requests and communications from the audience
30.1   Hideko Tamura-Snider, 1402 Andrew Dr., Medford addressed the Council and presented a letter from the Mayor of Hiroshima, Japan.  The letter was sent with a visiting delegation from Japan and spoke to the growth of friendship and peace between the cities.
 
30.2   Greg Chaimov, representing Allied Health Services, and Kevin McConnell, Senior City Attorney addressed the Council regarding the relocation of the Allied Methadone Clinic.  Mr. McConnell noted he had toured the new location this week with a representative of the Police Department, and the new location is moving along.  He noted they anticipate moving in the next few weeks.  Mr. Chaimov addressed the Council and provided an update on the development of the new location.  He assured the Council that Allied Health Services is doing everything in their power to get this move done as quickly as possible. 
 
Councilmembers questioned the amount of time it has taken for the organization to secure a new location and complete improvements in order to move.  Mr. Chaimov explained that they have to follow federal regulations and authorizations for the clinic and this does take additional time versus a standard tenant office/medical clinic improvement process.  He noted that they are anticipating moving within the next two weeks.
 
30.3   Greg Jones, 2340 Greenbrook Dr., Medford addressed the Council and introduced Lori Stanton, Southern Oregon Coordinator for the Alzheimer’s Association.  Ms. Stanton spoke to the services to be provided and invited the Council to the office open house.
 
30.4   Al Densmore, 1736 Inverness Dr., Medford addressed the Council and provided an update on the Transportation Advisory Commission (TRADCO) meeting.  He noted a report was given on the legislative session bills that impact the transportation in the state.  They also discussed the Columbia River crossing project which is not likely to move forward at this time. He spoke to impacts anticipated for the future funding of projects.
 
30.5   Sally Densmore, 1736 Inverness Dr., Medford, representing the Heart of Medford Association and addressed the Council regarding the Parking Commission presentation.  She noted a letter of support of the parking study for downtown as brought forward by the Parking Commission was sent to the Council.  The Association is in support of the study, especially if it also addresses concerns of slowing down traffic and enhancing the downtown area.

 
30.6   Sheri Forehand, 813 Minnesota Ave., Medford addressed the Council regarding the Geneva-Minnesota neighborhood.  She spoke to the historic neighborhood designation process and their desire to preserve this historic neighborhood.  She is disappointed with the Council in their approval of the plans for the assisted living facilities abutting their neighborhood.
 
40.     Consent calendar
 
50.     Items removed from consent calendar
 
60.     Ordinances and resolutions
60.1   COUNCIL BILL 2013-117  An ordinance authorizing acceptance and expenditure of a Federal Emergency Management Agency grant in the amount of $37,256.
 
Motion:  Adopt the ordinance authorizing the acceptance and expenditure of the Federal Emergency Management Agency grant for $37,256.
Moved by:  John Michaels                        Seconded by:  Eli Matthews
Roll Call:  Councilmembers John Michaels, Eli Matthews, Karen Blair, Dick Gordon, Daniel Bunn, Bob Strosser and Chris Corcoran voting yes.
Ordinance 2013-117 was duly adopted.
        
60.2   COUNCIL BILL 2013-118  A resolution affirming the Planning Director’s Administrative Decision and adopting an interpretation of the Medford Land Development Code to exempt from the development permit process the construction of a 55,543 square foot assisted living facility.
 
Kevin McConnell, Senior Assistant City Attorney reviewed the proposed findings for Council consideration.  He noted that comments were addressed in the findings and he reviewed the scope of review by the Council.
 
Motion:  Adopt the resolution affirming the Planning Director’s Administrative Decision and adopting an interpretation of the Medford Land Development Code and the revised findings to exempt from the development permit process the construction of a 55,543 square foot assisted living facility.
Moved by:  John Michaels                        Seconded by:  Daniel Bunn
 
Councilmember Corcoran and Strosser noted they would not be supporting the motion based on their comments as stated at the August 1, 2013 public hearing on this issue. 
 
Mr. McConnell requested direction regarding alteration of the findings to include the comments made by Ms. Forehand during oral comments.  Mr. Huttl noted that the findings could include the comments and that they should also include Mr. Huttl’s advice that the comments were not part of the public hearing and should be disregarded.
 
Councilmember Gordon noted that based on the evidence in the record he will be supporting the motion but he feels that there is a loophole in the Code and the applicant is using that to avoid the review process.
 
Roll Call:  Councilmembers John Michaels, Daniel Bunn, Karen Blair, Dick Gordon and Eli Matthews voting yes.  Councilmembers Chris Corcoran and Bob Strosser voting no.
Resolution 2013-118 was duly adopted.
 
60.3   COUNCIL BILL 2013-119  A resolution authorizing the transfer of $237,000 from the General Contingency Fund to the Parks and Recreation Department to purchase property located east of North Phoenix Road adjacent to the Southeast Village Center Development.
 
Motion:  Adopt the resolution authorizing the transfer of $237,000 from the General Fund Contingency to the Parks and Recreation Department to purchase property located east of North Phoenix Road adjacent to the Southeast Village Center Development.
Moved by:  Chris Corcoran           Seconded by:  Dick Gordon
 
Councilmember Michaels noted he would not be supporting the motion as he is not comfortable with using contingency funds for non-emergency issues.  Alison Chan, Finance Director provided information on the history of the use of contingency funds and the repayment of those funds.  Councilmember Blair noted she would not support the motion.  Brian Sjothun, Parks & Recreation Director addressed the collection of system development charges.
 
Councilmembers discussed the special system development charge structure for the Southeast Plan development and the use of city-wide system development charges.
 
Roll Call:  Councilmembers Chris Corcoran, Dick Gordon, Eli Matthews, Bob Strosser and Daniel Bunn voting yes.  Councilmembers Karen Blair and John Michaels voting no.
Resolution 2013-119 was duly adopted.
 
60.4   COUNCIL BILL 2013-120  A resolution approving the form of petition to form the Jackson County 4-H, Master Gardener, and Agricultural Extension Service District.
 
Motion:  Adopt the resolution approving the form of petition to form the Jackson County 4-H, Master Gardener and Agricultural Extension Service District.
Moved by:  John Michaels                        Seconded by:  Eli Matthews
 
Councilmembers discussed support of the motion to allow the voters to make a decision on this issue but also regarding the concerns regarding the number of districts coming forward and potential impact on compression.
 
Roll Call:  Councilmembers John Michaels, Eli Matthews, Karen Blair, Daniel Bunn, Dick Gordon, John Michaels, Chris Corcoran and Bob Strosser voting yes.
Resolution 2013-120 was duly adopted.
 
60.5   COUNCIL BILL 2013-121 An ordinance authorizing execution of a Purchase and Sale Agreement with Washington Federal, in the amount of $337,750 plus closing costs to acquire real property at 1375 West Stewart for the relocation of Fire Station #2.
 
City Attorney John Huttl noted that the address listed on the agenda item commentary is identified in the ordinance by map and tax lot and a revised agenda item commentary was distributed to Council.
 
Motion:  Adopt the ordinance authorizing execution of a Purchase and Sale Agreement with Washington Federal, in the amount of $337,750 plus closing costs to acquire real property for the relocation of Fire Station #2.
Moved by:  Bob Strosser             Seconded by:  Chris Corcoran
 
Councilmembers questioned if the construction costs were included in the current budget as reported by the Mail Tribune.  Mr. Swanson noted that the construction costs are not budgeted and staff will be looking at this as well as the needs for a Police facility and will bring that back for Council consideration.
 
Councilmember Blair questioned if an appraisal was done and Mr. Hoke noted it was not, but that two broker’s opinion of value were obtained.
 
Roll Call:  Councilmembers Bob Strosser, Chris Corcoran, Karen Blair, Dick Gordon, Daniel Bunn, Eli Matthews and John Michaels voting yes.
Ordinance 2013-121 was duly adopted.
 
*Councilmembers Bob Strosser and Chris Corcoran left the meeting.
 
70.     Public Hearing
70.1   Consider a denial of an Oregon Liquor Control Commission Greater Privilege application for Restaurant El Kora, 940 N. Central Ave.
 
Police Chief Tim George addressed the Council and provided an overview of the application.  He noted that this is for a greater privilege service authority.  He noted that the City Council had previously 2011 made an unfavorable recommendation for this application and the OLCC issued a restricted (wine/beer) license.  Staff is recommending an unfavorable recommendation.
 
Public hearing opened.
 
  1. Applicant requested license be granted,
Public hearing closed.
 
Motion:  Forward an unfavorable recommendation for Restaurant El Kora.
Moved by:  Dick Gordon              Seconded by:  John Michaels
Roll Call:  Councilmembers Dick Gordon, John Michaels, Eli Matthews, Karen Blair and Daniel Bunn voting yes.
Motion carried and so ordered.
 
*Councilmember Michaels left the meeting.
 
80.     City Manager and other staff reports
        
80.4   Parking Commission Presentation – Traffic Study Request
Mark Millner, Chair of the Parking Commission and Bruce Abeloe, Parking Commissioner addressed the Council regarding the request for $15,000 for a parking study of downtown for diagonal parking.   
     
Lynette O’Neal, Assistant to the Deputy City Manager, addressed the Council and presented information regarding the need for the study.  The Commission is interested in looking at diagonal parking as a means to increase the number of parking spaces as well as slowing down traffic in the downtown core.  She noted that the Parking Fund will contribute $5,000 towards the cost and request $10K from council.
 
Mr. Abeloe addressed the Council and noted that the Commission had worked with City Traffic Engineer Alex Georgevitch and that a traffic impact analysis would be included in the scope of work for a request for proposal.  Councilmembers questioned if the traffic impact analysis was re1qured and Mr. Georgevitch noted that staff is concerned about the operational impacts on the transportation system by reducing the travel lanes as well as concern that the overlay and crown of the road may raise issues that need to be addressed.
 
Councilmembers discussed moving forward to see what the options would be and spoke to the need of improving pedestrian safety at the intersection of Bartlett and Main.  Councilmember Densmore spoke to the funding source to support this request and Finance Director Alison Chan noted that there are options such as the vision fund and contingency.  In addition she noted that the General Fund beginning fund balance will likely be greater than anticipated and these funds could be reallocated towards this expense.  Mr. Swanson noted that with Council concurrence, staff will move forward with development of a Request for Proposal and bring back to the Council a recommendation that includes funding source.  Councilmembers concurred.
 
Mayor Wheeler and Council discussed the lateness of the hour and remaining business to be addressed.  It was recommended that the meeting be recessed and reconvened at 7:00 p.m. to address the remaining agenda items.
 
Meeting recessed at 2:00 p.m.
 
***************************************************
 
Meeting reconvened at 7:00 p.m. in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members present.
 
Mayor Gary Wheeler; Councilmembers Karen Blair, Dick Gordon, Daniel Bunn, Eli Matthews and Chris Corcoran.
 
Councilmembers Bob Strosser and John Michaels were absent.
 
City Manager Eric Swanson; City Attorney John Huttl; City Recorder Glenda Wilson
 
80.1   Quarterly Economic Development Update by Ron Fox, SOREDI
Mr. Fox addressed the Council and provided an update on economic development activities including business recruitment, expansion and retention. 
 
80.2   Blue Sky Solar Array Update
Hattie Berg, representing the Blue Sky program addressed the Council and presented information regarding potential locations for the free solar array that the City will be receiving if the Blue Sky Challenge goals are achieved.  She noted locations reviewed by staff and representatives of Pacific Power were narrowed down to three locations: Oregon Hills Park, Alba Park and City Hall. She reviewed the pros and cons of each location and requested Council direction on a preferred location.
 
Councilmembers discussed the locations and need for the array to be esthetically pleasing.  Councilmembers supported Oregon Hills Park as the first choice with City Hall as a second choice.
 
80.3   Quarterly Travel Medford Update by Annie Jenkins
Ms. Jenkins presentation was rescheduled to the September 5th Council meeting.
 
80.5   Larry Beskow, Public Works City Engineer addressed the Council and provided an update on the E. Main improvement project.  This project will include the restriping of the street to include two bicycle lanes and a conversion to two travel lanes with a center turn lane.  This project will begin with resurfacing beginning next weekend.  The signal at Almond and East Main will also be re-signalized.
 
Councilmembers discussed the redesign and questioned the impact on the public transit system and bus stops.  Mr. Beskow noted staff will review the impacts.
 
90.     Propositions and remarks from the Mayor and Councilmembers
90.1   Proclamations issued:
               None
 
90.2   Further Council committee reports
a.   Councilmember Bunn reported on the Rogue Valley Area Commission on Transportation meeting and the review of projects for State Transportation Improvement Project (STIP) funding. 
 
b.   Councilmember Matthews reported on the Regional Rate Committee meeting and discussion of two issues; an update on the methodology for Gold Hill system development charges if Gold Hill decides to join the Regional Rate group and the standardization of industrial waste permits.
 
c.   Councilmember Blair reported on the Parking Commission meeting.  She noted that Mark Milne, Parking Commission Chair and Councilmember Eli Matthews and she had interviewed Christy Painter for the vacant position on the Parking Commission and are recommending appointment of Ms. Painter.
 
Motion:  Appoint Christy Painter to the Parking Commission vacant position.
 Moved by:  Karen Blair                 Seconded by:  Eli Matthews
Roll Call:  Councilmembers Karen Blair, Eli Matthews, Daniel Bunn, Chris Corcoran and Dick Gordon voting yes.
 Motion carried and so ordered.

 
d.   Councilmember Blair  reported on Landmarks & Historic Preservation Commission meeting and the issue with large buildings abutting historic districts.  The Commission is requesting that the Council review the Medford Code to develop potential methods to buffer and protect these neighborhoods.
 
e.   Councilmember Blair reported on the Arts Commission meeting and invited everyone to the Third Friday Art Walk.  She noted the Commission is in the process of revising their grants awards program and that the framework is up on Santo Community Center for the mural project which is to be installed August 19th.
 
f.    Councilmember Gordon noted that as of the meeting there have been no applicants for the vacant Ward 1 Council position.  He expressed concerns regarding the advertising time limit.
 
Motion:  Direct staff to re-advertise for the Ward 1 vacancy and extend the deadline to submit application to September 6 if we do not receive 3 qualified applications by August 23rd.
Moved by:  Dick Gordon              Seconded by:  Chris Corcoran
Roll Call:  Councilmembers Dick Gordon, Chris Corcoran, Karen Blair, Daniel Bunn and Eli Matthews voting yes.
Motion carried and so ordered.
 
g.   Councilmember Gordon noted that a Citizen Interview Committee needs to be formed to interview applicants for the Ward 1 Council position.  He requested nominations for the committee.  Councilmembers stated their nominations.    
 
Nominations:  Jason Anderson, Al Densmore, Jim Kuntz, Bev Layer, Mike Moran, Ron Norris, Gene Pelham, Bob Seibert, Maurine Swift.
 
         Roll Call:
         Blair:  Anderson, Norris, Swift, Kuntz, Layer
         Bunn:  Densmore, Norris, Pelham, Kuntz, Layer
         Corcoran:  Anderson, Densmore, Norris, Pelham, Moran
         Gordon:  Anderson, Densmore, Pelham, Seibert, Swift
         Matthews:  Anderson, Densmore, Pelham, Kuntz, Layer
 
Results:  Jason Anderson, Al Densmore, Gene Pelham each received four votes; Ron Norris, Jim Kuntz, Beverly Layer each received three votes; Maurine Swift received two votes and Bob Seibert and Mike Moran received one vote.
 
         Jason Anderson, Al Densmore and Gene Pelham were appointed.
 
         Councilmembers then voted for the remaining two vacancies on the committee.
 
         Roll Call:
         Blair:  Kuntz, Layer
         Bunn: Kuntz, Layer
         Corcoran:  Seibert, Swift
         Gordon:  Seibert, Swift
         Matthews:  Kuntz, Layer
 
Results:  Jim Kuntz and Bev Layer each received three votes; Bob Seibert and Maurine Swift each received two votes; Ron Norris and Mike Moran received no votes.
        
Jim Kuntz and Bev Layer were appointed.  Bob Seibert and Maurine Swift will be alternates in the event that one of the appointed members cannot participate.
 
h.   Councilmember Gordon noted he is working with the City Manager to consolidate the meetings of the City Council and Medford Urban Renewal Board to streamline the time requirements.
 
i.  Councilmember Corcoran reported on the Water Commission meeting and that the water flows are good at this time. 

j.    Mr. Swanson updated Councilmembers on the One West Main Street escrow and Disposition and Development Agreements.  Mr. Huttl provided an overview of the escrow instructions and transfer of funds. 
        
90.3   Further remarks from Mayor and Councilmembers
 
100.   Adjournment
         There being no further business the meeting adjourned at 8:51 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.
 
 
 
 
Glenda Wilson
City Recorder
 

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