Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting

Minutes
Thursday, November 07, 2013

                                    MINUTES OF THE MEDFORD CITY COUNCIL MEETING
 
                                                                November 7, 2013
 
The meeting was called to order at noon in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
 
Mayor Gary Wheeler; Councilmembers Karen Blair, Chris Corcoran, Dick Gordon, Tim Jackle, John Michaels (*left as noted) and Bob Strosser.
 
City Manager Eric Swanson; Deputy City Attorney Lori Cooper; City Recorder Glenda Wilson.
 
McLoughlin Middle School Students of the Month
Rick Parsagian, Assistant Principal updated the Council on school activities and introduced the students of the month.
 
Employee of the Quarter
City Manager Eric Swanson recognized Mary Montague – Plans Examiner I, Building Safety Department as the Employee of the Quarter.
 
20.     Approval or correction of the minutes of the October 17, 2013 regular meeting
There being no corrections or amendments the minutes were approved as presented.
 
*Agenda Item Taken Out of Order*
         80.2   Update on December Bond Issue - Alison Chan, Finance Director  
Ms. Chan addressed the Council and provided information regarding the structure of the upcoming bond sale for the Public Safety facilities.  She noted that the Council previously approved the $2.00 fee increase to raise revenue for an “interest only” bond payment.  This revenue stream is not adequate to cover the full interest due and therefore the Council will need to provide direction on options regarding this issue.  The first option is to get a “deferred interest bond” which is not recommended by staff and bond counsel as this is more expensive and a more difficult type of bond to sell.  The second option would be for the City to provide an inter-fund loan so that the full interest payment can be made and the City can obtain the interest only bond.  Ms. Chan noted that there are several funds that could provide the inter-fund loan and once the public safety fee collected moves to $4+ month (5 years), then the inter-fund loan would be repaid.  Councilmember Gordon questioned what it would take to raise the public safety fee now to provide for the full bond payment and Ms. Chan stated the fee would need to be raised to $3.98 month.  Another option discussed at the Council Officers meeting would be to increase the Public Safety fee to a sufficient level to cover the full bond payment for the thirty year term.  This would require a code amendment and the fee increase would be $3.98.
 
Ms. Chan noted that if so directed by the Council, she would bring back an agenda item on the November 21st meeting to authorize the inter-fund loan.  She also reported that she is nearing completion of the draft bond sale document and that she will send the draft to the Council for comments on November 8th.
 
Councilmembers discussed the options and expressed concerns with raising the fee.  Mr. Swanson addressed concerns that use of inter-fund loan may affect other projects and Mr. Crebbin, Public Works Director concurred that any projects that might arise could be addressed for funding.
 
Motion:  Direct staff to present an inter-fund loan agreement for a maximum of $600,000 per year.
Moved by:  Dick Gordon              Seconded by:  Bob Strosser
 
Councilmember Gordon spoke to the motion and stated he feels this is appropriate given assurances from Ms. Chan that staff could address any Public Works that might be affected. 
 
Roll Call:  Councilmembers Dick Gordon, Bob Strosser, Karen Blair, Tim Jackle, John Michaels and Chris Corcoran voting yes.
Motion carried and so ordered.
 
 
30.     Oral requests and communications from the audience
None
 
40.     Consent Calendar
40.1   REMOVED By Councilmember Corcoran.
                 
40.2   REMOVED by Councilmember Corcoran.
                 
40.3   COUNCIL BILL 2013-157  An ordinance granting to Sprint Communications Company L.P., a Delaware limited partnership, the non-exclusive privilege to use the public way to construct and maintain communication facilities within the City of Medford, (“Franchise”).
 
40.4   COUNCIL BILL 2013-158  An ordinance authorizing execution of two (2) Deeds to convey to the State of Oregon Department of Transportation reversionary rights for right-of-way dedicated on West McAndrews Road and North Ross Lane.
 
40.5   COUNCIL BILL 2013-159  An ordinance authorizing the acceptance of a Quitclaim Deed from the State of Oregon Department of Transportation conveying reversionary rights for right-of-way at the intersection of West McAndrews Road and North Ross Lane.
        
Motion:  Adopt the consent calendar.
Moved by:  Bob Strosser                         Seconded by:  John Michaels
 
Councilmember Jackle recused himself from items 40.4 and 40.5.
 
Roll Call:  Councilmembers Bob Strosser, John Michaels, Tim Jackle, Karen Blair, Dick Gordon and Chris Corcoran voting yes.
 Motion carried and the following Council bills were duly adopted:  2013-157, 2013-158 and 2013-159.
 
50.     Items removed from consent calendar
40.1   COUNCIL BILL 2013-155  An ordinance authorizing execution of an Intergovernmental Agreement for the City of Medford to provide vehicle maintenance and repair services for Medford 549C School District.
 
40.2   COUNCIL BILL 2013-156  An ordinance authorizing execution of an Intergovernmental Agreement for the City of Medford to provide vehicle maintenance and repair services for Jackson County Fire District #3.
 
Councilmember Corcoran addressed both Agenda Item 40.1 and 40.2 and stated that while he appreciated the efficiencies that staff has been able to obtain in the fleet maintenance arena, he feels that government should not be competing with the private sector and he will not support these items.
 
Motion:  Adopt Agenda Items 40.1 and 40.2.
Moved by:  Dick Gordon              Seconded by:  Bob Strosser
Roll Call:  Councilmembers Dick Gordon, Bob Strosser, Karen Blair, Tim Jackle and John Michaels voting yes.  Councilmember Chris Corcoran voted no.
Motion carried and the following Council bills were duly adopted:  2013-155 and 2013-156. 
 
60.     Ordinances and Resolutions
60.1   COUNCIL BILL 2013-160  An ordinance authorizing execution of a Three-Party Agreement for Development of Property between the City of Medford, Americanwest Bank and Cogswell Limited Partnership.
 
Motion:  Adopt the ordinance authorizing the agreement.
Moved by:  John Michaels               Seconded by:  Bob Strosser
 
Councilmember Corcoran recused himself from this agenda item due to his employment with one of the parties to the agreement.
 
Cory Crebbin, Public Works Director provided a staff report and spoke to the existing Planned Unit Development agreement and location of a stream crossing.  The developer is requesting that the stream crossing be moved to an abutting property and the development design be modified.  The Developer has agreed to payment of funds to the Hillcrest property owner for the expense of installation of the crossing at the new location.  Hillcrest property owner is in agreement to this proposal.
 
Councilmember Gordon expressed that he was uncomfortable with the Council making this agreement without this issue being reviewed by the Planning Commission.  Deputy City Attorney Lori Cooper noted that this is scheduled to be heard by the Planning Commission on November 14th and that the agreement provides that land review approval is required.
 
*Councilmember Michaels withdrew the motion as he needed to leave the meeting. 
 
Motion:  Adopt the ordinance authorizing the agreement.
Moved by:  Bob Strosser             Seconded by:  Tim Jackle
 
Sydnee Dryer, representing Americanwest Bank, addressed the Council.  She noted that the Council has utilized this type of agreement previously.  She stated that the agreement is stipulated on land use approval so if the Planning Commission does not approve then the agreement would not be valid.  She spoke to the work and negotiations that have been done over the last several months and the developer needs to move forward.  Ms. Dryer suggested that the Council could move to authorize the Mayor to sign the agreement upon a positive decision from the Planning Commission.
 
Councilmember discussed the importance of the review process by the Planning Commission and that they would not want to lead a decision by this action.
 
Councilmember Strosser modified the motion with concurrence of the second.
 
Modified Motion:  Adopt the ordinance authorizing execution of a three party agreement for development of property between the City of Medford, Americanwest Bank and Cogswell Limited Partnership subject to an independent finding by the Planning Commission that also supports approval.
Roll Call:  Councilmembers Bob Strosser, Tim Jackle and Dick Gordon voting yes.  Councilmember Karen Blair voted no. Councilmember Chris Corcoran abstained.
Motion carried and so ordered.
 
60.2   COUNCIL BILL 2013-161  An ordinance amending Section 4.325 of the Medford Code pertaining to construction and repair of on-site sewage system.
 
Motion:  Adopt the ordinance amending Section 4.325 of the Medford Code pertaining to on-site sewage systems.
Moved by:  Bob Strosser             Seconded by:  Chris Corcoran
 
Councilmember Blair questioned if this would reverse the 2003 code amendment to not allow on-site sewage systems.  Cory Crebbin, Public Works Director addressed the Council and noted that this does modify the current restrictive code language but includes requirements that requires installation of sewer lines through property if needed for abutting property development.
 
Roll Call:  Councilmembers Bob Strosser, Chris Corcoran, Tim Jackle, Dick Gordon and Karen Blair voting yes.
Ordinance 2013-161 was duly adopted.
 
60.3   COUNCIL BILL  2013-162 A resolution authorizing the approval of The Hospital Facilities Authority of the City of Medford, Oregon Revenue Refunding Bonds, Series 2013B (Rogue Valley Manor) (the “Bonds”) in one or more series, issued by the Hospital Facilities Authority of the City of Medford, Oregon (the “Authority”).
Motion:  Adopt the resolution authorizing the issuance of bonds as recommended by the Hospital Facilities Authority.
Moved by:  Dick Gordon                          Seconded by:  Bob Strosser
 
Alison Chan, Finance Director provided a staff report.  The Manor is seeking to refinance $50,000,000 in bonds due to the favorable interest rate market.  She noted that the City is not responsible for any of the bond payments.
 
Roll Call:  Councilmembers Dick Gordon, Bob Strosser, Karen Blair, Tim Jackle and Chris Corcoran voted yes.
Resolution 2013-162 was duly adopted.
 
70.     Council Business
 
80.     City Manager and other staff reports
80.1   Update on Hearts with a Mission by Kevin Lamson
Mr. Lamson addressed the Council and provided an update on the organization’s activities and projects.  He noted that the organization’s audit report was distributed to the Council and he is available to answer any questions.  He spoke to the shelter and meal services delivered to the youth as well as the additional support for education.
 
80.2   Update on December Bond Issuance – Alison Chan, Finance Director
                  *Taken out of order.
 
80.3   Rogue Disposal Franchise Update – Alison Chan, Finance Director
Ms. Chan addressed the Council and provided an update on the current franchise agreement with Rogue Disposal.  The current agreement allows for a CPI increase each year and this January there will be a 1.5% CPI increase reflected in customer bills.
 
80.4   Mr. Swanson noted that Deputy Chief Tim Doney has accepted position as Police Chief for the City of Springfield.  He noted that DC Doney has been a valuable employee and will be missed.  Mr. Swanson wished DC Doney well in his career and thanked him for his continued years of dedication to the citizens of Medford.
 
90.     Propositions and remarks from the Mayor and Councilmembers
90.1   Proclamations issued:
               Korean War Memorial, November 7, 2013
               Condolences to City of Oregon City on loss of Police Officer Robert Libke
 
90.2   Further Council committee reports.
a.   Councilmember Strosser reported on the Water Commission meeting, spoke to the study session presentation on the history of the Water Commission which was very informative.  The Water Commission meeting topic of most interest was the Commission not supporting the proposal to join in a water cooperative.
                 
90.3   Further remarks from Mayor and Councilmembers.
a.   Mayor Wheeler announced his appointment of the following individuals to the Mayor’s Youth Advisory Commission:  Shane Bechtel, Emily Eccleston, David Elsdon, Sammy Elsdon, Jillian Emard, Paige Forster, Taylor Holton, Grace Jovanovic, Olivia Minor and Isabelle Suarez.
 
100.   Adjournment
There being no further business, the meeting was adjourned at 1:40 p.m.
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.
 
 
 
Glenda Wilson
City Recorder
 

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