Agenda & Minutes

When available, the full agenda packet may be viewed as a PDF file by clicking the "Attachments" button and selecting the file you want to view.

Agendas are posted until the meeting date takes place.  Minutes are posted once they have been approved.

Mayor & Council (View All)

City Council Meeting

Minutes
Thursday, January 02, 2014

                                                                                                                                           
                                                  MEDFORD CITY COUNCIL MEETING
 
                                                                  January 2, 2014
                                                                             
The regular meeting of the Medford City Council was called to order at noon in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
 
Mayor Gary Wheeler; Councilmembers Daniel Bunn, Chris Corcoran, Tim Jackle, Eli Matthews, John Michaels and Bob Strosser.
 
Councilmembers Karen Blair and Dick Gordon were absent.
 
City Manager Eric Swanson; Deputy City Manager Bill Hoke; City Attorney John Huttl; City Recorder Glenda Wilson.
 
20.     Approval or correction of the minutes of the December 19, 2013 regular meeting 
There being no corrections or amendments the minutes were approved as presented.
 
30.     Oral requests and communications from the audience
30.1   Quarterly Update on Governmental Relations by SmithWest
Chris Smith provided an update on activities regarding the Coquille Trust Land/Bureau of Indian Affairs application and process.  Councilmembers discussed pending legislation. 
 
40.     Consent calendar
40.1   REMOVED BY Councilmember Bunn. 
 
40.2   COUNCIL BILL 2014-02 A resolution affirming the Planning Commissionís decision to retain a condition of approval related to off-site street improvements for Phases 4 and 5 of Spring Meadows PUD and subdivision, located approximately 15.73 acres located west of the terminus of Archer Drive and east of the termini of Lucky Lane and Broadview Avenue, approximately 600 feet north of South Stage Road, within an SFR-6/PD (Single Family Residential, 6 dwelling units per gross acre/Planned Development Overlay) zoning district.
 
40.3   COUNCIL BILL 2014-03  A resolution affirming the decision of Public Works to deny a request for installation of a crosswalk at the intersection of North Riverside Avenue and Fifth Street.
 
40.4   COUNCIL BILL 2014-04  An ordinance awarding a three-year personal services contract to Larry Workman from January 1, 2014, through December 31, 2016, in the total amount of $154,800 to act as the City of Medfordís Public Defender, with a two-year option to renew.
 
40.5   COUNCIL BILL 2014-05  An ordinance authorizing the Cityís participation in the Government Services Administration Federal Cooperative Procurement program.
 
Motion:  Adopt the consent calendar.
Moved by:  Bob Strosser                         Seconded by:  John Michaels
 
Councilmember Jackle recused himself from Agenda Item 40.2.
 
Roll Call:  Councilmembers Bob Strosser, John Michaels, Tim Jackle, Eli Matthews, Chris Corcoran and Daniel Bunn voting yes.
Motion carried and the following Council Bills were duly adopted:  2014-02, 2014-03, 2014-04 and 2014-05.
 
50.     Items removed from consent calendar
40.1   COUNCIL BILL 2014-01 A resolution affirming the Planning Commissionís decision to deny the application to revise that portion of Vista Pointe PUD known as East McAndrews Village, a 107-lot subdivision on approximately 29 acres located southwest of East McAndrews Road and opposite Vista Pointe Drive and Chablis Terrace, within an SFR-4/PD (Single Family Residential-4 units per acre/Planned Development Overlay) zoning district. 
  
Councilmember Bunn noted that a portion of the language from the findings appears to be missing.  City Attorney John Huttl reviewed the section on page 12, paragraph 2, last sentence.  He noted that the last two sentences should be one as there is a typographical error.
 
Motion:  Adopt the resolution affirming the Planning Commissionís decision to deny the application to revise a portion of Vista Pointe PUD known as East McAndrews Village.
Moved by:  Daniel Bunn               Seconded by:  Bob Strosser
        
Councilmember Corcoran noted he would be abstaining as his employer is a party to this development.
 
Roll Call:  Councilmembers Daniel Bunn, Bob Strosser, Eli Matthews, Tim Jackle, and John Michaels voting yes.  Councilmember Chris Corcoran abstained.
Resolution 2014-01 was duly adopted.
 
60.     Ordinances and resolutions
60.1   COUNCIL BILL 2014-06  A resolution authorizing an additional Fleet Services Mechanic position in the Public Works Department.  
 
Motion:  Adopt the resolution authorizing an additional position in the Public Works Department.
Moved by: John Michaels             Seconded by:  Eli Matthews
 
Cory Crebbin, Public Works Director provided a staff report and noted that this position will allow for an improvement in the delivery of services, specifically a reduction in the waiting period to have non-emergency vehicle services addressed.  Currently there is a three to four week backlog.  He noted the largest users of the services are the Water Commission, and Fire District #3, Medford Public Works and Fire Departments.  This position is contingent upon funding available to support the position.   Mr. Crebbin noted that the outside customers are under multiple year contracts.
 
Councilmember Corcoran expressed concern regarding the cost for public employees and having the City in competition with private industry.  Councilmember Michaels questioned if essential safety vehicles are addressed quickly and Mr. Crebbin noted that public safety is addressed first but some time may needed based on parts availability.
 
Councilmember Bunn questioned if the position would be necessary if there were no outside customers.  Mr. Crebbin noted that there is only one large outside customer, Fire District #3, if the Medford Water Commission is considered an essential city service.  He noted that the work is currently being handled with existing staff and that this position would allow for a shorter turnaround time in getting the vehicles serviced.  Brice Perkins, Public Works Operations Superintendent noted that the current backlog is 3-4 weeks to get non-emergency vehicles serviced.
 
Mr. Crebbin noted that Agenda Items 60.1 and 60.2 are related.  He noted that the position is not a temporary which is restricted by the City to six months.  However, if the outside contracts were to not be renewed and funding not available to support the position, the position would be reduced.  Alison Chan, Finance Director addressed the accounting for the position. Councilmember Matthews noted he would like this position to come forward during the regular budget process.
 
Roll Call:  Councilmembers John Michaels, Bob Strosser, Tim Jackle and Daniel Bunn voting yes. Councilmembers Chris Corcoran and Eli Matthews voting no.
Resolution 2014-06 was duly adopted.
    
60.2   COUNCIL BILL 2014-07  A resolution authorizing the transfer of $93,500 from the Fleet Fund Contingency Account to the Fleet Fund Personnel Services Account to fund a new fleet services mechanic position.  
 
Motion:  Approve the resolution authorizing the transfer to fund a new fleet services mechanic position.
Moved by:  John Michaels                        Seconded by:  Bob Strosser
Roll Call:  Councilmembers John Michaels, Bob Strosser, Tim Jackle and Daniel Bunn voting yes.  Councilmembers Chris Corcoran and Eli Matthews voting no.
Resolution 2014-07 was duly adopted.
 
60.3   COUNCIL BILL 2014-08  A resolution adopting a second Supplemental Budget for the 2013-15 biennium.    
 
Alison Chan, Finance Director provided a staff report and noted that this action will recognize and appropriate a greater than budgeted beginning fund balance in the Park Dedication Fund.
 
Motion:  Adopt the resolution approving the supplemental budget.
Moved by:  Daniel Bunn               Seconded by:  Eli Matthews
Roll Call:  Councilmembers Daniel Bunn, Eli Matthews, Chris Corcoran, Tim Jackle, John Michaels and Bob Strosser voting yes.
Resolution 2014-18 was duly adopted.
 
60.4   CONTINUED FROM DECEMBER 5, 2013 PUBLIC HEARING
COUNCIL BILL 2013-179  An ordinance amending Sections 4.405, 4.718 and 4.761 of the Medford Code pertaining to Sanitary Sewer, Storm Drain and Street Utility Fees.
 
Mr. Swanson noted that the hearing was closed at the last meeting and that Council requested additional information on options to address the $216,000 short fall in the Public Works budget if the fees increases were not approved.  Public Works Director Cory Crebbin noted that the Budget Committee last spring requested that the proposed fees increases be included in the budget to remove the General Fund support to Public Works.  If the fees are not approved, the Public Works budget will be adjusted by reductions in other areas of the budget and/or delay or reduction of projects, unless Council authorizes support from the General Fund to the Public Works budget.
 
Alison Chan, Finance Director noted that Council could utilize General Fund Contingency or the greater than anticipated beginning fund balance.  She noted that consideration of the funds budgeted for PERS that will be higher than actual needed as the PERS rates were reduced by 4%.
 
Motion:  Direct staff to prepare a transfer of $216,000 from the budgeted PERS funds to Public Works.
Moved by:  Chris Corcoran                       Seconded by:  John Michaels
 
Councilmember Jackle noted he was not comfortable utilizing the PERS anticipated savings as the rates could change and there is pending litigation regarding the changes that lowered the rate. Ms. Chan noted that if necessary, Council could utilize contingency to address any litigation increase.
 
Motion was withdrawn.
 
Motion:  Deny the ordinance amending the Medford Code pertaining to Sanitary Sewer, Storm Drain and Street Utility Fees.
Moved by:  Chris Corcoran                       Seconded by:  Bob Strosser
Roll Call:  Councilmembers Chris Corcoran, Bob Strosser, Eli Matthews, Tim Jackle, Daniel Bunn and John Michaels voting yes.
Ordinance 2013-179 failed.
 
Motion:  Direct staff to bring forward an appropriations transfer of $216,000 from PERS to Public Works.
Moved by:  Chris Corcoran                       Seconded by:  Eli Matthews
Roll Call:  Councilmembers Chris Corcoran, Eli Matthews, John Michaels, Tim Jackle, Daniel Bunn and Bob Strosser voting yes.
Motion carried and so ordered.
 
 
70.     Council Business
70.1   Election of Council Officers
 
Motion:  Nominate Daniel Bunn for Council President.
Nominated by:  John Michaels                  Seconded by:  Chris Corcoran
Roll Call:  Councilmembers John Michaels, Chris Corcoran, Bob Strosser, Eli Matthews, Tim Jackle and Daniel Bunn voting yes.
Motion carried and so ordered.
 
Motion:  Nominate Bob Strosser for Council Vice President.
Moved by: Chris Corcoran
 
Councilmember Strosser declined the nomination.
 
Motion:  Nominate Eli Matthews for Council Vice President.
Moved by:  Daniel Bunn               Seconded by:  Chris Corcoran
Roll Call:  Councilmembers Daniel Bunn, Chris Corcoran, Bob Strosser, John Michaels, Tim Jackle and Eli Matthews voting yes.
Motion carried and so ordered.
 
80.     City Manager and other staff reports
80.1   Bond Proceeds & Interest Update Ė Alison Chan, Finance Director
Alison Chan addressed the Council and provided an overview on the memo distributed that outlined the savings by use of an inter-loan to cover the additional bond payments until such time as the public safety fee is fully in place. 
 
80.2   Mr. Swanson provided an update on the process for revision of the Strategic Plan document.  The Department Heads are reviewing proposed changes and once that review is complete the document will be updated and sent to Council in preparation of the January 30 goal setting.  The document will be brought to Council in February for formal adoption.
 
80.3   Mr. Swanson spoke to the employee newsletter which highlighted the ICMA Life Well Run program and the statements from employees on what they are most proud of in their jobs.  A copy of the newsletter and sample of responses were shared with Council.
 
80.4   Mr. Swanson spoke to the media log for 2014 which sets out media spots currently scheduled.  He reviewed the schedule for the Medford Forum and noted that six of the shows will focus on specific departments and managers. 
 
80.5   Mr. Swanson noted that Senator Merkeley is having town hall meeting Sunday at 12:30 at Carnegie Library. 
 
90.     Propositions and remarks from the Mayor and Councilmembers
90.1   Proclamations issued:
               None
 
90.2   Further Council committee reports.
                 
90.3   Further remarks from Mayor and Councilmembers.
 
Mayor Wheeler noted that the evening meeting has been cancelled.

100.   Adjournment
         There being no further business the meeting adjourned at 1:28 p.m.
 
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.
 
 
 
 
Glenda Wilson
City Recorder
 
 
THE EVENING MEETING HAS BEEN CANCELLED
 
 

© 2017 City Of Medford  •  Site By Project A

Quicklinks

Select Language

Share This Page

Back to Top