MEDFORD CITY COUNCIL MEETING
February 6, 2014
The meeting was called to order at noon in the Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
Mayor Gary Wheeler; Councilmembers Chris Corcoran (*left as noted), John Michaels (*left and returned as noted), Tim Jackle, Bob Strosser, Daniel Bunn and Dick Gordon.
Councilmembers Karen Blair and Eli Matthews were absent.
City Manager Eric Swanson; Deputy City Manager Bill Hoke; City Attorney John Huttl; City Recorder Glenda Wilson.
20. Approval or correction of the minutes of the January 19, 2014 regular meeting
There being no corrections or amendments the minutes were approved as presented.
30. Oral requests and communications from the audience
Comments will be limited to 3 minutes per individual or 5 minutes if representing a group or organization. PLEASE SIGN IN.
30.1 Purple Heart City Presentation
City Manager Eric Swanson addressed the Council and spoke to this coming forward as it was brought to the City Manager’s attention by Public Work’s employee Keith Wittnebel. Mr. Swanson noted that this proclamation will make Medford the first city in Southern Oregon and the second in the State as a Purple Heart City. He introduced Jim Bert, National Purple Heart Trial Coordinator, James Klug, National Public Relations Director and Larry Rupp, Chapter 147 Commander. Mr. Swanson displayed the new street sign that will be installed in nine locations in Medford. Mayor Wheeler read a proclamation regarding Purple Heart City.
Mr. Rupp addressed the Council and recognized the members of the audience who included Purple Heart recipients well as veterans of World War II, the Korean War and the Iran war. He provided information regarding the history of the Purple Heart award. He noted that since its inception in 1917 there have been over 1.7 million Purple Hearts awarded. He presented the City with a plaque of recognition.
30.2 Presentation of the City Financial Statements by Isler & Co.
Paul Nelson addressed the Council and presented the 2012-13 annual financial statements. He noted that the financial statements had no findings or questioned costs, no difficulties, no misstatements, and that the firm is issuing a “clean” opinion on the statements.
30.3 Heather Stafford, PO Box 1075, Medford representing the Sustainable Valley Technology Group addressed the Council and provided their annual report. She updated the Council on the organization’s activities.
30.4 Barbara Foster, 409 Lynnwood Ave., Medford addressed the Council regarding a street home business fee being assessed to her for a business that ended in November 2009. She is unable to get a full credit back to 2009 per Municipal Code. She has contacted Public Works and was told that prior to 2013 the business fee was part of a larger fee as billed by Water Commission. She is asking for Council approval for reimbursement from 2009 to 2011.
Mayor Wheeler noted that staff would take her documentation and look into this issue.
40. Consent calendar
40.1 COUNCIL BILL 2014-19 A resolution initiating the vacation of an approximate 15 foot by 237 foot long strip of public right-of-way which is an alley extending between Quince Street and the alley between Rose Avenue and Quince Street, approximately 215 feet north of West Main Street. (SV-13-123)
40.2 COUNCIL BILL 2014-20 A resolution appointing representatives to voting positions as the city representative(s) on boards and commissions.
40.3 COUNCIL BILL 2014-21 A ordinance authorizing execution of an Employment Agreement between the City of Medford and Municipal Court Judge, William P. Haberlach, to provide municipal judge services through January 31, 2017.
Motion: Adopt the consent calendar.
Moved by: Daniel Bunn Seconded by: John Michaels
Roll Call: Councilmembers Daniel Bunn, John Michaels, Chris Corcoran, Dick Gordon, Tim Jackle and Bob Strosser voting yes.
Motion carried and the following Council bills were duly adopted: 2014-19, 2014-20 and 2014-21.
50. Items removed from consent calendar
60. Ordinances and resolutions
60.1 COUNCIL BILL 2014-22 An ordinance authorizing exemption from competitive bidding and awarding a Construction Manager/General Contractor contract to Batzer Construction; authorizing pre-construction services in the amount of $24,214 and a guaranteed maximum price not to exceed $3,265,000 for improvements to complete Phase 4 of U.S. Cellular Community Park.
Motion: Adopt the ordinance authorizing exemption from competitive bidding and awarding a contract to Batzer Construction for a guaranteed maximum price not to exceed $3,265,000.
Moved by: Chris Corcoran Seconded by: Bob Strosser
Roll Call: Councilmembers Chris Corcoran, Bob Strosser, Daniel Bunn, Dick Gordon, John Michaels and Tim Jackle voting yes.
Ordinance 2014-22 was duly adopted.
70. Council Business
80. City Manager and other staff reports
80.1 Quarterly Financial Report by Alison Chan
Finance Director Alison Chan presented the six month financial report. She reviewed the report elements and highlighted the top five revenue sources and where we are in relation to the budgeted amounts.
Mr. Swanson spoke to the handout from the recent PERS meeting. He reviewed the information on the handout.
*Councilmember Michaels left the meeting.
Councilmembers discussed various aspects of the reports.
*Councilmember Michaels returned to the meeting.
80.2 U.S. Cellular Community Park Annual Report by Brian Sjothun
Parks & Recreation Director Brian Sjothun addressed the Council and provided an overview of the 2013 Annual Report. He noted there were a total of 969,770 visits to the park for sports uses such as tournaments and special events since the park opened in 2008. The economic impact of those visits was over $46 million dollars during this time period. He spoke to the 2013 events and the impacts as well as highlighted the 2014 events to be held.
80.3 Mr. Swanson spoke to the Liberty Park grand opening on Saturday, February 1st. He noted that there was a great turnout and that this is the sixth new park opened in the last nine years.
80.4 Mr. Swanson noted that the Legislative session has started and the Council legislative team and staff are having weekly update calls with Cindy Robert.
*Councilmember Corcoran left the meeting.
80.5 Mr. Swanson reported that an updated meeting schedule was distributed and that staff is looking at dates for a joint session with the Planning Commission on the West Main TOD. He noted that Council will be receiving a memo with the follow-up items from the January 28th joint study session with the Planning Commission.
80.6 Mr. Swanson reported that the proposed study session for the ICS-402 Emergency Management Training for Elected Officials will be scheduled for later in the spring. This is a two-hour class and Larry Masterman will be working with Jackson County Emergency Management to host a joint session and invite other regional elected officials to attend.
80.7 Mr. Swanson reported on the January 31st presentation by the University of Oregon Sustainable Cities Year Program students on designs for fire stations. He noted it was a well-attended event with good feedback.
80.8 Mr. Swanson noted that the Police Advisory Commission will be holding a public hearing on February 19th at 4:30 in Council Chambers on the dog breed issue. He noted that the hearing will be televised live and live streamed on the City’s website.
80.9 Mr. Swanson thanked everyone for their efforts during Strategic Planning meeting on January 30th. He noted that the Strategic Plan will be presented for formal adoption at the next Council meeting.
90. Propositions and remarks from the Mayor and Councilmembers
90.1 Proclamations issued:
Purple Heart City, Medford
90.2 Further Council committee reports.
a. Mayor Wheeler appointed Cody Holliday for the Parks & Recreation Youth Member position and Madigan Smith and Katelyn Smith to the Mayor’s Youth Advisory Commission.
90.3 Further remarks from Mayor and Councilmembers.
100. Adjournment to the evening session
Mayor Wheeler noted that the Council will be holding an Executive Session at 6:00 p.m. and will then convene in the regular 7:00 p.m. Council meeting.
Meeting adjourned at 1:52 p.m.
The evening session was called to order at 7:05 p.m. in the Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
Mayor Gary Wheeler; Councilmembers Dick Gordon, Daniel Bunn, Bob Strosser, Tim Jackle, John Michaels, and Chris Corcoran.
City Manager Eric Swanson; Deputy City Manager Eric Swanson; City Attorney John Huttl; City Recorder Glenda Wilson.
110. Oral requests and communications from the audience
120. Public hearings
120.1 COUNCIL BILL 2014-23 An ordinance amending Section 9.270 of the Medford Code pertaining to building permit fees. (Legislative)
Chris Reising, Building Safety Director addressed the Council regarding the proposal to amend the Medford Code pertaining to building permit fees. He reviewed the staff and worked done in the Department. He spoke to the challenges facing the department as a result of global recession, depressed construction industry, reduced revenues and reduction in staff levels. He spoke to the use of technological initiatives that have improved efficiencies within the Department to assist in meeting the challenges. Mr. Reising noted that per State law the Department is entirely self-funded.
Mr. Reising addressed the Council and provided information supporting the fee increase including the cost of living increases, budget impacts outside the control of the Department, decrease in revenue even with increase of activity, and Medford fees as compared to other communities. He noted that Council did approve a 5% fee increase in 2011 but this is far below the actual inflation increase of 25% from 2002-2011. He reported that both the Chamber of Commerce and the Homebuilders Association have expressed support in the increase of fees as presented.
Public hearing opened.
Public hearing closed.
Motion: Adopt the ordinance amending the Medford Code Section 9.270 pertaining to permit fees.
Moved by: John Michaels Seconded by: Daniel Bunn
Roll Call: Councilmembers John Michaels, Daniel Bunn, Chris Corcoran, Tim Jackle, Bob Strosser and Dick Gordon voting yes.
Ordinance 2014-23 was duly approved.
130. Ordinances and resolutions
140. Council Business
140.1 Council President Daniel Bunn presented a plaque to out-going Council Vice President Chris Corcoran. He thanked both Councilmember Corcoran and Councilmember Dick Gordon for their service as Council officers.
150. Further reports from the City Manager and staff
160. Propositions and remarks from the Mayor and Councilmembers
160.1 Further Council committee reports.
a. Councilmember Strosser reported on the Transportation Coordinating Committee meeting and issues discussed.
b. Councilmember Strosser reported on the Police Advisory Commission meeting and their discussion on internal affairs and call trending. He noted they also had a brief discussion on dog breed/pit bull issue and that a public hearing will be held on February 19 at 4:30 p.m. to receive public input on this issue.
c. Councilmember Strosser reported on the Medford Youth Baseball Society meeting and that things are going well.
d. Councilmember Strosser reported on the Water Commission meeting and discussion of public relations. He noted that an educational information piece will be going out in February. He reported on the software upgrade and a consultant change mid-stream but they are working through the issues. He spoke to the cost of service study discussion and letters submitted by the five cities in the Five-City Coalition wanting to withdraw from the cost of service study.
e. Councilmember Michaels reported on the Housing & Community Development Commission hosted Fair Housing Seminar. He noted they will be hosting another one in
f. Councilmember Jackle reported on the Landmarks & Historic Preservation Commission meeting and approval of an application.
g. Councilmember Gordon reported on the Travel Medford meeting. He noted they have implemented a volunteer incentive program to assist volunteers in experiencing local attractions and venues.
h. Councilmember Gordon addressed the Council regarding the placements from the Rogue Valley Council of Governments (RVCOG) regarding Elder Abuse. He noted that this is a significant issue in our community. He reported that the RVCOG audit looked good and that Gold Hill continues to have sewage treatment plant issues that need to be addressed.
160.2 Further remarks from Mayor and Councilmembers.
a. Councilmember Bunn distributed a memorandum from City Attorney John Huttl regarding the Highway 62 bypass/Coker Butte crossing issue. He noted that he had attended a meeting with the affected property owners, ODOT officials, City representatives and State Representative Sal Esquivel. He noted that at that meeting all parties agreed to certain activities that could give the Coker Butte undercrossing the best chance of being successfully designed and constructed. City representatives agreed to seek City Council support in the form of a motion to support the Coker Butte undercrossing as the preferred alternative; that Council action to re-establish standards through comprehensive plan or code changes or transportation facility actions to deviate from the major arterial designation of Coker Butte in the area, temporary construction of an access road with future improvements of Coker Butte to be constructed as development occurred subject to Systems Development Credits and as per Municipal code and similar treatment for the access road on the west of the Bypass. He noted that it is understood from ODOT that by publicly supporting the inclusion of the Coker Butte undercrossing as the preferred alternative for the Bypass will not jeopardize the project funding or construction.
Motion: Based on the memorandum, City Council supports the Coker Butte undercrossing as the preferred alternative to be included in the Highway 62 Bypass project.
Moved by: Daniel Bunn Seconded by: John Michaels
Councilmember Bunn noted that the tentative agreement is to have ODOT build the overcrossing at Coker Butte with a driveway access to ICE and then when the vacant property develops, the developers would be responsible to bring Coker Butte up to City standards. He noted that ODOT believes this can be done without reopening the Environmental Impact Statement. The Council motion is an indication of support but not contribution of any funds.
Roll Call: Councilmembers Daniel Bunn, John Michaels, Bob Strosser, Tim Jackle, Dick Gordon and Chris Corcoran voting yes.
Motion carried and so ordered.
There being no further business the meeting adjourned at 8:22 p.m.
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.