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Agenda & Minutes

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Planning Commission (View All)

Planning Commission Minutes

Thursday, March 27, 2014

The regular meeting of the Medford Planning Commission was called to order at 5:33 p.m. in the Council Chambers on the above date with the following members and staff in attendance:
Commissioners Present                                 Staff
Michael Zarosinski, Chair                               Jim Huber, Planning Director
Robert Tull, Vice Chair                                   Suzanne Myers, Principal Planner
Bill Christie                                                      Kelly Akin, Principal Planner
Norman Fincher                                              Lori Cooper, Deputy City Attorney
Bill Mansfield                                                   Alex Georgevitch, Transportation Manager
David McFadden                                            Terri Rozzana, Recording Secretary
Paul Shoemaker                                             Praline McCormack, Planner II
Commissioners Absent          
Alec Schwimmer, Excused Absence
Patrick Miranda, Excused Absence  
10.       Roll Call
20.       Consent Calendar/Written Communications. 
20.1     CUP-13-139 Final Order approving a Conditional Use Permit for the following improvements in the Lone Pine Creek Riparian Corridor related to the construction of the Highway 62 Bypass: realignment of approximately 400 feet of the creek approximately 100 feet to the east; removal of the existing concrete lined channel and construction of a new channel constructed in a manner that more closely simulates natural conditions; construction of dual 6 foot x 10 foot box culverts countersunk with natural streambed material; and riparian area plantings. Subject site is located just west of Highway 62 approximately 830 feet southwest of Delta Waters Road. (Oregon Department of Transportation, Applicant – Janell Stradtner – ODOT, Agent).
20.2     LDP-14-003 Final Order approving tentative plat review for a two lot partition on a 3.35 acre parcel located between Crater Lake Highway (Hwy 62) and Skypark Drive approximately 400 feet southeast of Whittle Avenue within an I-L (Light Industrial) zoning district.  (Crater Terminal LLC, Applicant; Neathamer Surveying, Inc., Agent).
20.3     LDS-13-121 Consideration of a request to change the timing of the street dedication of Cedar Links Drive within Sky Lakes Village Phase 7A, a portion of the Cedar Landing PUD, a mixed-use development on parcels totaling 114 acres on the north and south sides of Cedar Links Drive, west of Foothills Road within an SFR-4/PD (Single Family Residential – 4 units per acre/Planned Development) zoning district.  (Cedar Investment Group, LLC, Applicant; Hoffbuhr & Associates, Agent).
Motion: Adopt the consent calendar.
Moved by: Commissioner McFadden          Seconded by: Commissioner Christie
Voice Vote: Motion passed, 6-0-1, with Vice Chair Tull abstaining.
30.       Minutes. 
30.1     The minutes for March 13, 2014, were approved as submitted.
40.       Oral and Written Requests and Communications.  None. 
Lori Cooper, Deputy City Attorney, read the Quasi-Judicial Statement.
50.       Public Hearing. 
            Old Business
50.1     CUP-13-138 Consideration of a request for a Conditional Use Permit to allow the construction of a 1425 linear foot multi-use pathway south of Larson Creek and partially within the Larson Creek Riparian Corridor, through 3 lots of approximately 7.31 acres, all zoned SFR-10/PD, located between Highland Drive and Ellendale Drive, approximately 500 feet south of East Barnett Road. (City of Medford Public Works Department, Applicant/Agent).
Chair Zarosinski inquired whether any Commissioners have a conflict of interest or ex parte communication they would like to disclose.  None were declared.
Chair Zarosinski inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts.  None were disclosed.
Kelly Akin, Principal Planner, read the conditional use permit criteria and gave a staff report.
Vice Chair Tull asked how does the applicant describe the benefit of moving the pathway 15 feet to the north?  What is the benefit that they see?  Ms. Akin replied that the benefit is that it reduces the amount of impact on the adjoining property owner to the south.  It will have further impact into the corridor. 
Chair Zarosinski asked, is the relief from both irrigation and landscaping requirements. He thought it was just irrigation  Ms. Akin replied that the landscaping requirements specify canopy trees and different things that are not necessarily appropriate in the riparian area.  Staff would rely on the recommendation of the Oregon Department of Fish and Wildlife as far as the number of plants.   
The public hearing was opened and the following testimony was given.
a. Alex Georgevitch, City of Medford, Transportation Manager, stated that he has no further comments.  They are willing to accept all conditions as purposed staff’s recommendation. 
Commissioner McFadden asked how soon does the City expect to fill in the other sections of the pathway?  Mr. Georgevitch stating that is a difficult question to answer because they are pursuing a grant funding for those.  The Public Works Department has applied for a Connect Oregon grant for the section to the immediate east of this section.  That process is moving forward.  The Public Works Department has not heard how they scored on that process but in the middle of April 2014, Connect Oregon will have their first round of discussions locally and by the middle of summer 2014 they will make their decision on that process state wide.  The project is a priority and the Public Works Department will continue to seek grants as they become available.  The next grant cycle is two years out.  The soonest the Public Works Department would apply for another grant beyond the Connect Oregon grant would be four to six years unless they find funding internally.      
Chair Zarosinski asked that in the staff report there was language from the neighboring property owner for a separate tax lot.  Is there going to be a separate tax lot or an easement?  Mr. Georgevitch replied that he believes it is going to be an easement.  Ms. Akin reported that there are three tax lots and the City can adjust without having to partition to create another tax lot.  Mr. Georgevitch stated that they are pursuing easements.       
Ms. Cooper reported that Rogue Valley Manor’s letter states that they will recommend to the Rogue Valley Manor Board approval of the easement documents that the City provided including the new location of the pathway.  The City will proceed with the survey work to create the new tax lots that they discussed.   
The public hearing was closed.
Motion: Adopt the Final Order for approval of CUP-13-138, meeting criterion #2, as per the Revised Staff Report dated March 20, 2014, including Exhibits A-1 through P, and all Conditions of Approval (Exhibit A-1).  
Moved by: Commissioner McFadden      Seconded by: Commissioner Fincher
Commissioner McFadden made a friendly amendment: Approving Findings for relief from the irrigation and landscaping requirements in 10.780.
Roll Call Vote: Motion passed, 7-0.
            New Business
50.2     DCA-13-129 Consideration of an ordinance amending Medford Municipal Code, Chapter 10 (Land Development Code) Sections 10.012, 10.256, 10.136, 10.258 and 10.408 making specific alterations to historic structures (exterior paint color changes and new awning fabrics on existing awnings) subject to Minor Historic Review rather than Standard Historic Review in Historic Preservation Overlay zoning districts (City of Medford, Applicant).
Praline McCormack, Planner II, presented the purpose, background, summary, process to date, approval criteria, conclusion and recommendation.
The public hearing was opened and there being no testimony, the public hearing was closed.
Motion: Based on the findings and conclusions that all of the approval criteria are either met or are not applicable, the Planning Commission initiates this amendment and forwards a favorable recommendation for adoption to the City Council, per the Staff Report dated March 18, 2014, including Exhibits A through E.
Moved by: Commissioner McFadden      Seconded by: Commissioner Christie
Commissioner Mansfield stated that he has never been convinced that artistic tastes are the proper function of the government.  It would stand to reason therefore he is in favor of enacting this change.   
Roll Call Vote: Motion passed, 7-0.
60.       Report of the Site Plan and Architectural Commission.  None.
70.       Report of the Joint Transportation Subcommittee.
70.1     Commissioner Christie reported that the Joint Transportation Subcommittee has not met.
80.       Report of the Planning Department.  
80.1     Kelly Akin, Principal Planner, reported that the Site Plan and Architectural Commission met last Friday.  They had one item to continue on their agenda.
The Planning Department does not have any business before the City Council until Thursday, April 17, 2014.  Several vacations will be discussed. 
The Planning Commissions next study session is scheduled for Monday, April 14, 2014. There is nothing scheduled at this time but staff will keep the Commission posted. 
The joint study session with the City Council is scheduled for Thursday, April 24, 2014, at noon in the Medford Room.  Discussion will be on the West Main TOD and Level of Service.
There is business scheduled for the Planning Commission through May 2014. 
90.       Messages and Papers from Chair of Planning Commission.  None.
100.     Remarks from the City Attorney. None.
110.     Propositions and Remarks from the Commission.  None.   
120.     Adjournment. 
            The meeting was adjourned at 6:06 p.m. The proceedings of this meeting were digitally recorded and are filed in the City Recorder's office.       
Submitted by: 
Terri L. Rozzana
Recording Secretary 
Michael Zarosinski
Planning Commission Chair
Approved:  April 10, 2014      

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