Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting

Minutes
Thursday, May 01, 2014

MINUTES OF THE MEDFORD CITY COUNCIL MEETING
 
                                                                     May 1, 2014
                                                                             
 
The meeting was called to order at noon in the Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
 
Mayor Gary Wheeler; Councilmembers Karen Blair, Daniel Bunn, Bob Strosser, Eli Matthews, Tim Jackle, John Michaels and Dick Gordon.
 
Councilmember Chris Corcoran was absent.
 
City Manager Eric Swanson; Deputy City Manager Bill Hoke; Deputy City Attorney Lori Cooper; City Recorder Glenda Wilson
 
McLoughlin Students of the Month
Rick Parsagian, Assistant Principal addressed the Council and updated them on the school activities and introduced the students.
 
20.     Approval or correction of the minutes of the April 17, 2014 regular meeting
         There being no corrections the minutes were approved as presented.
 
30.     Oral requests and communications from the audience
30.1   Landmarks & Historic Preservation Commission Annual Report
Cathy de Wolfe, Chair of the Landmarks & Historic Preservation Commission addressed the Council and provided the annual report.  She reviewed the Commission accomplishments and goals for the upcoming year.  She asked for Council support of Planning staffer Sara Sousa attending a conference in Georgia next year. 
 
30.2   Anne Jenkins, TravelMedford, addressed the Council and provided information on the June 7TH Taste of Alba event, a raffle to Napa/San Francisco as fund raising, and announced that the Chamber is also scheduling two separate trips to Alba, Italy in October.  She noted that the May 12th Forum speaker will be from Travel Oregon.
 
 30.3   Jean Stallman, Chair of the Parking Commission, addressed the Council and presented their recommendation to lease five parking spaces abutting the Kid Time organization to allow Kid Time to implement a day care service.  The Commission feels strongly that this was a good use of these spaces at this time and if Council supports, they would bring back a lease for Council approval.  Lynette O’Neal, Assistant to the Deputy City Manager, noted that the Commission has spoken preliminarily with Kid Time regarding cost for lease of $100 per month with the first six months lease waived to allow Kid Time the ability to develop the outdoor play space for the day care.
 
Sunny Spicer from Kid Time spoke to the proposed design which is more of an outdoor exploration space than a playground.  She noted that Kid Time will be responsible for maintaining the space and will address any debris that should blow out of the space.
 
Motion:  Direct staff and Parking Commission to proceed with development of a lease with Kid Time for five parking spaces to be utilized for their outdoor exploration space.
Moved by:  Daniel Bunn               Seconded by:  John Michaels
Roll Call:  Councilmembers Daniel Bunn, John Michaels, Karen Blair, Dick Gordon, Tim Jackle, Eli Matthews and Bob Strosser voting yes.
Motion carried and so ordered.
 
40.     Consent calendar
40.1   COUNCIL BILL 2014-48  Ordinance authorizing acceptance and expenditure of a restricted donation in the amount of $1,500 for the City of Medford Pawn Compliance Program.
 
40.2   COUNCIL BILL 2014-49  Resolution granting the property owner of 229 North Riverside Avenue a 90-day extension to complete hazardous sidewalk repairs.
 
40.3   COUNCIL BILL 2014-50  Ordinance awarding a contract in the amount of $245,992 to Central Pipeline, Inc., for sanitary sewer improvements on Cottage Street from East Main Street to Ninth Street.
 
40.4   COUNCIL BILL 2014-51  Ordinance granting a Revocable Permit to the property owner of 945 Shafer Lane to allow access across a 1-foot street plug at the end of Sieber Lane.
 
40.5   COUNCIL BILL 2014-52  Ordinance granting a Revocable Permit to Jackson County Rogue Valley International – Medford Airport to access communication conduit in Bullock Road.
 
Motion:  Adopt the consent calendar.
Moved by:  Daniel Bunn               Seconded by:  John Michaels
Roll Call:  Councilmembers Daniel Bunn, John Michaels, Bob Strosser, Eli Matthews, Tim Jackle, Dick Gordon and Karen Blair voting yes.
Motion carried and the following Council Bills were duly adopted:  2014-48, 2014-49, 2014-50, 2014-51 and 2014-52.
 
50.     Items removed from consent calendar
 
60.     Ordinances and resolutions
60.1   COUNCIL BILL 2014-53  Ordinance accepting the donation of 1.63 acres of real property from the Rogue Valley Manor, Inc., for Larson Creek Trail improvements from the Bear Creek Greenway to Ellendale Drive.
 
Motion:  Adopt the ordinance accepting the donation of real property from the Rogue Valley Manor, Inc., for Larson Creek Trail improvements.
Moved by:  John Michaels                        Seconded by:  Bob Strosser
 
Cory Crebbin, Public Works Director provided a staff report.  He noted this follows the original design concept as previously reviewed by Council.  Councilmember Gordon requested a copy of the map that has the area to be donated outlined in red.
 
Roll Call:  Councilmembers John Michaels, Bob Strosser, Karen Blair, Daniel Bunn, Eli Matthews, Tim Jackle and Dick Gordon voting yes.
Ordinance 2014-53 was duly adopted.
        
60.2   COUNCIL BILL 2014-54 Ordinance dedicating a portion of tax lots 372W36BD6500, 372W36BD6600, and 372W36BD6700 to the public for right-of-way purposes.
 
Motion:  Adopt the ordinance dedicating a portion of tax lots 372W36BD6500, 372W36BD6600, and 372W36BD6700 to the public for right-of-way purposes.
Moved by:  Daniel Bunn               Seconded by:  Eli Matthews
Roll Call:  Councilmembers Daniel Bunn, Eli Matthews, Dick Gordon, Karen Blair, Tim Jackle, John Michaels and Bob Strosser voting yes.
Ordinance 2014-54 was duly adopted.
 
60.3   COUNCIL BILL 2014-55  Ordinance awarding a contract in the amount of $930,913 to Oregon Mainline Paving to overlay various city streets.
 
Motion:  Adopt the ordinance awarding a contract in the amount of $930,913 to Oregon Mainline Paving to overlay various city streets.
Moved by:  Bob Strosser             Seconded by:  Daniel Bunn
Roll Call:  Councilmembers Bob Strosser, Daniel Bunn, Karen Blair, Eli Matthews, Dick Gordon, Tim Jackle and John Michaels voting yes.
Ordinance 2014-55 was duly adopted.
 
70.     Council Business
a.      Councilmember Bunn announced that there will be a special Council study session to            interview  an applicant for the Site Plan & Architectural Commission prior to the Medford Urban Renewal Agency Budget meeting on Wednesday, May 7th.  He noted further information will be sent out by staff.
 
80.     City Manager and other staff reports
80.1   Further reports from City Manager
a.   Crater Lake/Stevens Alley Paving Project
Cory Crebbin, Public Works Director provided an overview of the project history and current status of the project.  He noted that the original design utilizing the City standard of 18 feet for alleys affected 85 of the 211 properties in the project area.  Staff efforts in working with design of the alley and a request granted by the Federal Highway Administration allowing a reduction to AASHTO minimum standard of 16 feet has reduced the number of impacted properties to 15 or 16.  He noted that no further reduction in the width will be allowed by the FHA and if done may impact the City’s ability to receive the grant funds for the entire project.   
Councilmember Michaels questioned the number of permanent structures and if there is any alternative loan programs to help residents with relocation.  Mr. Crebbin noted that he did not know of any loan program and was aware of two structures which were not permanent but sheds to be moved.
 
Councilmember Gordon spoke to an email received from George Gallan who presented the neighborhood petitions at the last meeting.  He has obtained additional signatures from residents in opposition to the project.  Councilmember Gordon expressed concern regarding the potential financial impact on the residents who have developed in the alley right of way and will need to pay to relocate their fences, etc.  He noted he feels that there has been inadequate communication with the residents and would like to postpone this project until staff has worked with the residents to fully determine where the issues are and what will be affected. 
 
Mr. Crebbin noted that staff has sent letters to all 211 property owners and all residents and that 15 of 16 of the properties have improvements that will need to be relocated.  He noted that the City has spent $250-300,000 on this project for design and preliminary work and if this project is delayed and funding lost, these costs will need to be paid by the City.
 
Motion:  Direct staff to work with ODOT to continue with the bid opening on May 15th and to work with residents to clarify improvements that will need to be addressed.
Moved by:  Daniel Bunn               Seconded by:  John Michaels
 
Councilmember Bunn spoke to the motion and noted that the communication can occur in conjunction with moving forward with the bid opening.  Councilmember Michaels noted he was most concerned with any permanent improvements but did not view sheds as permanent.  Councilmember Bunn suggested that the Council could look at a small revolving fund in future budget discussions as a potential method to assist property owners in these types of situations.  Councilmember Gordon noted he would not support the motion.  Councilmember Jackle referred to the letter from Mr. Gallan and a reference to a pool.  Mr. Crebbin noted that staff did not enter the private properties so it was not clear what may be on the inside of a fence.
 
Roll Call:  Councilmembers Daniel Bunn, John Michaels, Eli Matthews and Bob Strosser voting yes.  Councilmembers Karen Blair, Dick Gordon and Tim Jackle voting no.
Motion carried and so ordered.
 
b.   Quarterly Financial Report ending March 31, 2014
Alison Chan, Finance Director addressed the Council and provided an overview of the quarterly report. 
 
Councilmember Gordon requested a spreadsheet detailing the beginning balances as budgeted versus the audited balances.  He also questioned if the Material & Services (M&S) savings were to be addressed and Ms. Chan noted that due to the tight budget there will be no M&S savings this year.  However she and the City Manager will be looking at this again after July 2014.
 
c.   Ms. Chan noted that the Medford Urban Renewal Budget Committee meeting is next Wednesday, May 7th at 6:00 in the Carnegie Building.  She will be forwarding the draft budget document to all Budget Committee members today.
 
d.  Mr. Swanson noted that there is a ground breaking event for Phase IV of the U.S. Cellular Community Park at 10:00 a.m. on Friday, May 2, 2014.
 
 e.   Mr. Swanson reported on the meeting with OLCC Chair Rob Patridge and the OLCC executive director.  It was a good meeting and discussion of privatization as well as the potential involvement of the OLCC in the proposed recreation marijuana business which is on the November ballot.
 
f.    Mr. Swanson noted that the executive summary from the Rogue Valley Council of Government hosted Water Summit has been sent to all the Council for their review.
 
90.     Propositions and remarks from the Mayor and Councilmembers
90.1   Proclamations issued:
               Municipal Clerks Week
               National Preservation Month
               General Aviation Appreciation Month
               National Bike to Work Week
               Building Safety Month
 
90.2   Further Council committee reports.
a.   Councilmember Strosser reported on the Police Advisory Committee meeting and their review of comment cards, Internal Affairs activity, an update on the Police and Multicultural Commission survey project, and the presentation for the Council study session regarding control of dangerous dogs.
 
b.   Councilmember Strosser reported on the Transportation Coordinating Committee meeting and the review of requests for crosswalks.  Most requests could not be accommodated but the request regarding a school crosswalk was forwarded to staff for further review.
 
c.   Councilmember Matthews reported on the Medford Youth Baseball Society quarterly meeting and an update on the U.S. Cellular Community Park Phase IV project and improvements for Harry & David field.
 
90.3   Further remarks from Mayor and Councilmembers.
 a.   Mayor Wheeler noted that the Council will be adjourning to an executive session and not returning to the Chambers.
 
100.   Adjournment
The meeting was adjourned to Executive Session at 1:33 p.m. pursuant to ORS 192.66(2)(f) to consider records that are exempt by law from public information.
 
 
 
 
Glenda Wilson
City Recorder
 

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