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Planning Commission Minutes
Thursday, May 08, 2014
The regular meeting of the Medford Planning Commission was called to order at 5:35 p.m. in the Council Chambers on the above date with the following members and staff in attendance:
Michael Zarosinski, Chair
Robert Tull, Vice Chair
Jim Huber, Planning Director
Kelly Akin, Principal Planner
Lori Cooper, Deputy City Attorney
Alex Georgevitch, Transportation Manager
Desmond McGeough, Planner II
Terri Rozzana, Recording Secretary
10. Roll Call
20. Consent Calendar/Written Communications. None.
30.1 The minutes for April 24, 2014, were approved as submitted.
40. Oral and Written Requests and Communications. None.
Lori Cooper, Deputy City Attorney, read the Quasi-Judicial Statement.
50. Public Hearing.
50.1 LDS-14-022 Consideration of tentative plat review for a four lot subdivision on .76 acres located at the northwest corner of Dakota Avenue and Colinwood Court within a SFR-6 (Single family residential – 6 units per acre) zoning district. (American Building Company, Inc., Applicant; Farber Surveying, Agent).
Chair Zarosinski inquired whether any Commissioners have a conflict of interest or ex parte communication they would like to disclose. None were declared.
Chair Zarosinski inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
Desmond McGeough, Planner II, stated that the application was submitted as a four lot subdivision and in review there was an elimination of one lot because it did not meet required depth. Also, Mr. McGeough reported that the Public Works Department and the Medford Water Commission have submitted revised reports labeled as Exhibit D-1 and Exhibit E-1 that were distributed to the Commissioners before the meeting began tonight. Mr. McGeough read the land division criteria and gave a staff report.
Chair Zarosinski asked if Criterion 6 was eliminated from the Code? Kelly Akin, Principal Planner reported that the applicant’s Findings incorporated seven criteria. Staff eliminated Criterion 6 that has to do with solar access. Staff eliminated that Criterion last year. That is the Criterion 6 that the staff report is referencing not the new Criterion 6 that deals with Exclusive Farm Use (EFU).
The public hearing was opened and the following testimony was given.
a. Herb Farber, Farber Surveying, 431 Oak Street, Central Point, Oregon, 97502. Mr. Farber stated that he is the agent for the applicant. They have reviewed the staff report and the staff report is consistent with what they anticipated. This project has been on-going since the early 90’s. The reason they eliminated one lot is that the City expressed interest getting the retention area in their ownership as a lot. Parcel 1 did not meet the depth requirements for a residential lot by taking out the detention area so it reverted back to the way it was originally approved in 2007.
b. Jon Updegraff, 602 Colinwood Court, Medford, Oregon, 97504. Mr. Updegraff reported that his property is right next to the detention area. He stated that he and his wife travel a lot. When they returned he was surprised to see a house that was built. It is beautiful. It is a real asset to the neighborhood. Mr. Updegraff asked if the City will continue the maintenance of the retention area? Chair Zarosinski reported that he did not know the answer to that question and deferred it to the Public Works Department.
Alex Georgevitch, City of Medford Transportation Manager addressed Mr. Updegraff’s question stating that Parcel 1 was originally submitted as two parcels and is now being combined as one. The northern portion is going to be an easement for drainage purposes maintained by the City of Medford. Public Works is requesting the applicant to put in a gravel road as part of a condition of approval to help the City continue maintenance. The City has been maintaining that detention area for years.
Chair Zarosinski asked if the Commission in their motion need to address the Findings of Fact by the applicant regarding Criterion 6? Ms. Akin replied yes. The suggested motion is to adopt the applicant’s Findings. Since that criterion no longer exists it needs to be eliminated and add Exhibit D-1 and Exhibit E-1.
The public hearing was closed.
Motion: Direct staff to prepare a Final Order for approval of LDS-14-022 per the staff report dated May 1, 2014, including Exhibits A through L extracting Exhibits D and G and replacing them with Exhibits D-1 and G-1 and deleting Criterion 6.
Moved by: Commissioner McFadden Seconded by: Commissioner Miranda
Roll Call Vote: Motion passed, 9-0.
60. Report of the Site Plan and Architectural Commission.
60.1 Commissioner Miranda reported that the Site Plan and Architectural Commission met last Friday. The meeting was relatively short. They discussed the Lithia dealerships that was continued to receive additional information from the applicant and agent. There was another item that the Site Plan and Architectural Commission passed but he cannot remember and asked staff to clue him in on that one item.
70. Report of the Joint Transportation Subcommittee.
70.1 Commissioner Christie reported that the Joint Transportation Subcommittee has not met.
Vice Chair Tull commented that the Joint Transportation Subcommittee is scheduled to meet. No date was given.
80. Report of the Planning Department.
80.1 Kelly Akin, Principal Planner, reported that yesterday staff sent the Commission their agenda packet for the Planning Commission study session on Monday, May 12, 2014. The discussion will be on portable storage containers that the Commission heard on Thursday, April 24, 2014, and requested more information.
There is business scheduled for the Planning Commission through June. There are five hearings scheduled for the Thursday, May 22, 2014, Planning Commission meeting.
Last week City Council heard a report from the Chair of the Landmarks and Historic Preservation Commission. May is National Historic Preservation month and every year Ms. Cathy de Wolfe gives an update on what the Commission has done the past year. The Mayor read a proclamation.
Next week City Council will hear three Code amendments: 1) Historic Review; 2) Political Campaign Signs; and 3) Schools in Commercial zones. They are also scheduled to have public hearings on the alley vacation that the County has requested north of West Main and Quince Street and accept a grant related to historic preservation called the Certified Local Government Grant. It is a grant through the State Historic Preservation office. There are several projects that the Landmarks and Historic Preservation Commission will be working on that will come before the Planning Commission. They have proposed several Code amendments. That is what the grant money will be used for.
For the first four months of this year the Planning Department has processed at least twenty new single family starts every month for this year. The Planning Department has not seen this since 2009. Last year the Planning Department had two months that had thirty.
The Site Plan and Architectural Commission had an interesting discussion on a furniture store where the Verizon Store was recently constructed on Highway 62, Court Street and Riverside. The applicant had requested several exceptions, ending up withdrawing the exceptions and continuing the item to next week. There was a change to the materials requested by Lithia for their Nissan building being constructed on Highway 62.
90. Messages and Papers from Chair of Planning Commission. None.
100. Remarks from the City Attorney. None.
110. Propositions and Remarks from the Commission. None.
The meeting was adjourned at 6:01 p.m. The proceedings of this meeting were digitally recorded and are filed in the City Recorder's office.
Terri L. Rozzana
Planning Commission Chair
Approved: May 22, 2014