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Medford Urban Renewal (View All)

MURA Budget Committee

Minutes
Wednesday, May 07, 2014

Minutes of the Medford Urban Renewal Agency  
Budget Committee
May 7, 2014
 
 
The meeting was called to order in the Carnegie Building, W. Main Street, Medford with the following members present.
 
Boardmembers Beverly Adams, Bruce Conway, George Schroeder, Chris Corcoran, Daniel Bunn, Gary Wheeler, Heather Casey, Dick Gordon, Barbara Davidson, John Michaels, Eli Matthews, Jefferson Works, Jerry Shean (*arrived as noted).
 
Executive Director Eric Swanson; Deputy City Attorney Lori Cooper; City Recorder Glenda Wilson; Finance Director Alison Chan; Deputy City Manager Bill Hoke;  Police Chief Tim George; Parks & Recreation Director Brian Sjothun; Planning Director Jim Huber;  Traffic Engineer Alex Georgevitch; Assistant to the Deputy City Manager Lynette O'Neal;
 
3.  Election of Presiding Officers:
 
Motion:  Elect Dick Gordon as Chairperson.
Moved by:  Barbara Davidson Seconded by:  Chris Corcoran
Roll Call:  Committee members Barbara Davidson, Chris Corcoran, Beverly Adams, Daniel Bunn, Heather Casey, Bruce Conway, Eli Matthews, John Michaels, George Schroeder, Gary Wheeler and Jefferson Works voting yes.  Committee member Dick Gordon abstained.
Motion carried and so ordered.
 
Motion:  Elect Barbara Davidson as Vice Chairperson.
Moved by:  Daniel Bunn Seconded by:  Chris Corcoran
Roll Call:  Committee members Daniel Bunn, Chris Corcoran, Beverly Adams, Heather Casey, Bruce Conway, Eli Matthews, John Michaels, George Schroeder, Gary Wheeler, Dick Gordon and Jefferson Works voting yes.  Committee member Barbara Davidson abstained.
Motion carried and so ordered.
 
4.  Approval or Correction of May 1, 2013 minutes
There being no corrections or amendments the minutes were approved as presented.
 
5.  Oral requests and communications from the audience
None
 
6.  Presentation of the Budget - Eric Swanson and Alison Chan
 
Mr. Swanson gave a brief overview of the budget presentation and activities accomplished in the past year.  The budget proposed is developed as per direction by the Medford Urban Renewal Agency Board.  This is a proposed budget and may be adjusted by the Budget Committee.  He noted that this is very likely the last year that the budget will be developed for projects.  The funding is proposed to be fully expended in the next fiscal year and any future meetings of the Budget Committee will be to address bond payments.
 
Ms. Chan addressed the Committee and provided details regarding the fiscal budget.  She noted that both of the Agency’s funds are balanced and all budgets support the organization’s focus of achieving the Community’s vision and Board goals.  She reviewed the Capital Projects Fund and the Debt Service Fund.  She reviewed the Debt Service Fund anticipated expenses and revenues.  
 
Ms. Chan proceeded with an overview of the capital projects included in the current budget that have been completed.  
 
Brian Sjothun, Parks & Recreation Director addressed the Board and provided an overview of the proposed design of Hawthorne Park.  He reviewed the original cost estimates from the consultant and noted that cost for the full development is $1.7 million.  He reviewed the park elements that would be completed with the current funding of $1,009,000.  Mr. Sjothun then reviewed the elements that were unfunded at this time including the splash pad, skate area, court games, larger shelter area, field lighting and dog park surfacing. An additional $791,000 would be needed to complete these elements.  He then reviewed the timeline for the project with work anticipated to begin in September and the park completion in June of 2015.  
 
*Committee member Jerry Shean arrived.
 
Ms. Chan provided an overview of the North and South Riverside Parking lot development projects.  She noted that both projects are currently underfunded for development.  
 
She reviewed the Façade Program budget and noted that the carry forward proposed for this program is funds that have been contractually committed but not anticipated to be expended before the end of the fiscal year.  
 
Ms. Chan reviewed the staff proposal for allocation of funds for the 2014/15 budget.  Staff is recommending that the Hawthorne Park project be fully funded to include all elements for an additional $791,000 and that the South Riverside parking lot also be fully funded.  This will leave one project, the North Riverside parking lot, incomplete and it is recommended that the City Council address funding this project.
 
Mr. Swanson spoke to the project timelines and impacts on development of the North Riverside parking lot with riparian impacts and proposed pedestrian bridge connection to Hawthorne Park.  
 
 
Committee members spoke to the need to complete the Hawthorne Park project with all elements proposed.  Committee member Gordon expressed concern regarding the North Riverside Parking lot not being completed as this was a commitment by the Council to Lithia Partners in the Development & Disposition Agreement.  Mr. Swanson noted that the agreement does not give a time limit on when the additional parking would need to be completed.
 
Motion: Keep $62,000 in Contingency and any remaining funds from projects is allocated to the N. Riverside Parking Lot project.
Moved by:  John Michaels Seconded by:  Daniel Bunn
Roll Call:  Committee members John Michaels, Daniel Bunn, Chris Corcoran, Beverly Adams, Heather Casey, Bruce Conway, Eli Matthews, Barbara Davidson, Jerry Shean, George Schroeder, Gary Wheeler, Dick Gordon and Jefferson Works voting yes.  
Motion carried and so ordered.
 
7. Budget Committee Vote on Tentative Budget
 
Motion:  Move approval of the proposed budget in the amount of $12,444,100.  The details which are contained in the budget document, summarized in the presentation by the budget officer and as amended by the Budget Committee during these proceedings.
Moved by:  Daniel Bunn Seconded by:  John Michaels.
Roll Call:  Committee members Daniel Bunn, John Michaels, Chris Corcoran, Beverly Adams, Heather Casey, Bruce Conway, Eli Matthews, Barbara Davidson, Jerry Shean, George Schroeder, Gary Wheeler, Dick Gordon and Jefferson Works voting yes.  
Motion carried and so ordered.
 
8.  Committee member and staff comments
None
 
9.  Adjournment
There being no further business the meeting adjourned at 7:36 p.m.
 
The proceedings of the meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.
 
 
 
Glenda Wilson
City Recorder

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