Agenda & Minutes

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Medford Urban Renewal (View All)

Medford Urban Renewal Agency

Minutes
Thursday, May 15, 2014

MEDFORD   URBAN   RENEWAL   AGENCY
BOARD  OF  DIRECTORS MEETING
 
Thursday, May 15, 2014
 
 
The meeting was called to order at 6:03 p.m. with the following members and staff present.
 
Boardmembers Dick Gordon, Daniel Bunn, Gary Wheeler Eli Matthews, Tim Jackle, John Michaels, Chris Corcoran and Bob Strosser.
 
 Boardmember Karen Blair was absent.
 
Executive Director Eric Swanson; City Attorney John Huttl; City Recorder Glenda Wilson.
 
20.    Approval or correction of the minutes of the March 29, 2014 regular meeting and the May 1, 2014 special meeting
         There being no corrections or amendments the minutes were approved as presented.
 
30.    Oral requests and communications from the audience
 
40.    Consent calendar
        
50.    Items removed from consent calendar
 
60.    Resolutions
60.1  RESOLUTION 2014-005  A resolution authorizing Change Order #2 to a contract with Kogap Enterprises, Inc., in the amount of $9,073.91 for additional costs associated with The Commons Project, Phase 2.
 
Motion:  Approve the resolution authorizing Change Order #2 to a contract with Kogap Enterprises, Inc., in the amount of $9,073.91 for additional costs associated with The Commons Project, Phase 2.
Moved by:  Daniel Bunn                       Seconded by:  Bob Strosser
 
Boardmembers discussed the project and billing for services and questioned if there would be any further invoices on the project.  Eric Iverson, Project Manager addressed the Board and noted that they do not anticipate anything further and if anything comes in, his company will cover the expenditure.
 
Roll Call:  Boardmembers Daniel Bunn, Bob Strosser, Eli Matthews, Dick Gordon, John Michaels, Tim Jackle, Gary Wheeler and Chris Corcoran voting yes.
Resolution 2014-005 was duly adopted.
 
60.2  RESOLUTION 2014-006  A resolution granting a 60-day extension to a Letter of Intent with Siskiyou-Bellview, LLC, and Oregon Architecture, Inc., pertaining to a residential project located at 206 South Central Avenue.
 
Motion:  Adopt the resolution granting a 60-day extension to a Letter of Intent with Siskiyou-Bellview, LLC, and Oregon Architecture, Inc. pertaining to a residential project located at 206 South Central Avenue.
Moved by:  Gary Wheeler                     Seconded by:  John Michaels
 
Bill Hoke, Deputy City Manager provided a staff report.  This will provide time for the negotiations to be finalized on the proposed Disposition and Development Agreement. 
 
Roll Call:  Boardmembers Gary Wheeler, John Michaels, Daniel Bunn, Bob Strosser, Eli Matthews, Dick Gordon, Tim Jackle and Chris Corcoran voting yes.
Resolution 2014-006 was duly adopted.
 
70.    Public Hearings
 
80.    Director and other staff reports
80.1  Project Update Report
Mr. Swanson reviewed the project update report which has been reformatted as most Agency projects are included in the Capital Improvement Report that is presented to the Council by the City Parks & Recreation Department. 
 
80.2  Riverside North Parking Lot
Mr. Swanson noted that a temporary restoration to provide parking as required by the Disposition and Development Agreement (DDA) will cost approximately $16,000.  Boardmember Wheeler noted that he brought this to the Board Officers today and expressed his concern that the commitment to finish the lot should still be a priority.  He would like the Board to request the Council proactively look at how to fund the completion of the full project estimated at $700,000.  He would also like to include the pedestrian bridge to Hawthorne Park and the walkway improvements to connect the parking lot to Main Street by the Chip Wright property.  Mr. Swanson noted that the temporary fix would still need to be done to meet the DDA goodwill intent.
 
Motion:  Request the City Council pursue funding to complete the North Riverside parking lot including the pedestrian bridge to Hawthorne Park and walkway improvements to connect the parking lot to W. Main Street.
Moved by:  Bob Strosser                       Seconded by:  John Michaels
 
Boardmember Gordon spoke to the potential to have the Council utilize Parks & Recreation funds to complete the Hawthorne Park project and then move the Agency funds from Hawthorne Park to complete the parking lot.  He spoke to the fact that there are dedicated funds for park development and maintenance.  Alison Chan, Finance Director addressed the Board and noted that any Board directed changes to the Agency Budget Committee recommended budget would necessitate a reconvening of the Agency Budget Committee.  She noted the Agency Budget Committee did recommend that any unspent funds be directed back into the Agency Contingency and then could be reallocated.
 
 
City Manager Swanson noted that the motion will allow staff to look at options for funding of the projects and bring back a recommendation to the City Council.  Boardmember Gordon requested this be done before the Agency adopts the budget at its June meeting.
 
Roll Call:  Boardmembers Bob Strosser, John Michaels, Gary Wheeler, Daniel Bunn, Eli Matthews, Dick Gordon, Tim Jackle and Chris Corcoran voting yes.
Motion carried and so ordered.
 
90.    Propositions and remarks from the Board members, including committee reports
90.1  Clarification of the Appointment to MURA Budget Committee on May 1, 2014
Boardmember Corcoran clarified that the appointment of Al Densmore to the MURA Budget Committee that was made on May 1, 2014 is voided as there was not a vacancy.
 
100.  Adjournment
         There being no further business the meeting adjourned at 6:43 p.m.
 
The proceedings of the meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.
 
 
 
Glenda Wilson
City Recorder

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