MEDFORD CITY COUNCIL MEETING
June 5, 2014
The meeting was called to order at noon in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
Mayor Gary Wheeler; Councilmembers Daniel Bunn, Eli Matthews, Tim Jackle, Chris Corcoran, Dick Gordon and Bob Strosser.
Councilmembers Karen Blair and John Michaels were absent.
City Manager Eric Swanson; Deputy City Manager Bill Hoke; City Attorney John Huttl, City Recorder Glenda Wilson.
Introduction of the McLoughlin Students of the Month
Rick Parsagian, Assistant Principal addressed the Council and provided an update on the end-of-year school activities. He introduced the Students of the Month.
Drug Court Presentation by Judge Patricia Crain
Judge Crain addressed the Council and provided an overview of the Drug Court Program. She introduced Megan who is a graduate of the program and shared her experience.
20. Approval or correction of the minutes of the May 15, 2014 regular meeting
There being no corrections or amendments the minutes were approved as presented.
30. Oral requests and communications from the audience
30.1 Martin Gonzalez, 1395 Poplar Dr., Medford addressed the Council to ask for a business license for mobile food cart. He states he was denied approval for this push cart service. He cannot work anywhere else and this is a job he can do.
Chris Reising, Building Safety Director addressed the Council and noted that staff has been trying to contact him after he came to the City initially, but did not have his contact information. Mr. Reising noted that he would like to work with Mr. Martin to address this issue.
40. Consent calendar
40.1 COUNCIL BILL 2014-67 An ordinance authorizing the purchase of portable radios and accessories in the amount of $259,158.75 from Motorola Solutions through the Western States Contracting Alliance.
40.2 COUNCIL BILL 2014-68 An ordinance authorizing acceptance and expenditure of a grant in the amount of $125,000 from the Office of National Drug Control and the Oregon High Intensity Drug Trafficking Area Program for narcotic enforcement activities.
40.3 COUNCIL BILL 2014-69 A resolution certifying that the City of Medford is eligible to receive state-shared revenues and elects to receive state revenues for fiscal year 2014-15.
40.4 COUNCIL BILL 2014-70 An ordinance making the annual ad valorem property tax levy of the City of Medford for fiscal year 2014-15.
Motion: Adopt the consent calendar.
Moved by: Daniel Bunn Seconded by: Bob Strosser
Roll Call: Councilmembers Daniel Bunn, Bob Strosser, Chris Corcoran, Dick Gordon, Tim Jackle and Eli Matthews voting yes.
Motion carried and the following Council bills were duly adopted: 2014-67, 2014-68, 2014-69 and 2014-70.
50. Items removed from consent calendar
60. Ordinances and resolutions
60.1 COUNCIL BILL 2014-71 An ordinance authorizing acceptance and expenditure of a restricted donation in the amount of $2,210 for the purchase of two K-9 Ballistic Vests.
Police Chief Tim George addressed the Council and introduced Shyonna Leach who as her senior project organized an event “Paws for a Cause” to raise funds for protective gear for the canines. Shyonna addressed the Council and spoke about her project. Officer McFetridge and his partner, K-9 Kelso addressed the Council and spoke to the frequency that the K-9 units are deployed. Officer Mellgren and his partner, K-9 Barry addressed the Council and spoke to how the K-9 dogs are housed when off duty.
Motion: Adopt the ordinance authorizing acceptance and expenditure of a restricted donation in the amount of $2,210 for the purchase of two K-9 Ballistic Vests.
Moved by: Bob Strosser Seconded by: Eli Matthews
Roll Call: Councilmembers Bob Strosser, Eli Matthews, Daniel Bunn, Dick Gordon, Tim Jackle and Chris Corcoran voting yes.
Ordinance 2014-71 was duly adopted.
60.2 COUNCIL BILL 2014-72 A resolution re-affirming Resolution No. 2010-228 authorizing the sale of surplus city-owned real property consisting of 0.632 acres located at the southeast corner of South Pacific Highway and the entrance to U.S. Cellular Community Park.
Motion: Adopt the resolution re-affirming Resolution No. 2010-228 authorizing the sale of surplus city-owned real property consisting of 0.632 acres located at the southeast corner of South Pacific Highway and the entrance to U.S. Cellular Community Park.
Moved by: Bob Strosser Seconded by: Daniel Bunn
Roll Call: Councilmembers Bob Strosser, Daniel Bunn, Tim Jackle, Eli Matthews, Chris Corcoran and Dick Gordon voting yes.
Resolution 2014-72 was duly adopted.
60.3 COUNCIL BILL 2014-73 A resolution adopting the 2014 Communication Outreach Plan.
Motion: Adopt the resolution adopting the 2014 Communication Outreach Plan.
Moved by: Chris Corcoran Seconded by: Daniel Bunn
Roll Call: Councilmembers Chris Corcoran, Daniel Bunn, Eli Matthews, Dick Gordon, Tim Jackle and Bob Strosser voting yes.
Resolution 2014-73 was duly adopted.
70. Council Business
70.1 Board & Commission Appointments
a. Site Plan & Architectural Commission
Site Plan and Architectural Commission: 1 partial-term vacancy ending 1/31/2017. Applicants are Kathryn Chemelir and Elizabeth Powell.
Daniel Bunn: Powell
Chris Corcoran: Chemelir
Dick Gordon: Chemelir
Tim Jackle: Powell
Eli Matthews: Powell
Bob Strosser: Abstain
Gary Wheeler: Powell
Results: Elizabeth Powell received four votes; Kathryn Chemelir received two votes; there was one abstention.
Elizabeth Powell was appointed to a term ending 1/31/2017.
b. Housing & Community Development Commission
Housing and Community Development Committee: 1 partial term vacancy ending 1/31/2017. Applicants were Kyle Ahrberg, Priscilla Dean, Gary Edwards, David Filomeo and Shanon Pewtress.
Roll Call for Partial Term Vacancy:
Daniel Bunn: Pewtress
Chris Corcoran: Pewtress
Dick Gordon: Pewtress
Tim Jackle: Pewtress
Eli Matthews: Pewtress
Bob Strosser: Pewtress
Gary Wheeler: Pewtress
Results: Shanon Pewtress received seven votes; all others received no votes.
Shanon Pewtress was appointed to a partial term vacancy ending 1/31/2017.
80. City Manager and other staff reports
80.1 N. Riverside Parking Lot Funding Options
Deputy City Manager Bill Hoke addressed the Council and provided information as requested by Councilmember Gordon regarding the potential utilization of Parks Dedication funds for the Hawthorne Park project. Mr. Hoke noted that Parks Dedication funds are restricted and can only be used to increase capacity at parks facilities. He noted that staff had met to discuss optional funding sources for the Hawthorne Park project to free up the Medford Urban Renewal Agency funds for the completion of the N. Riverside parking lot. Three options were presented for Council consideration:
Option 1: $975,000 from contingency
Option 2: $500,000 from General Fund projects that would be either reduced or completed under budget in addition to $475,000 from contingency
Option 3: $500,000 from General Fund projects that would be either reduced or completed under budget; $250,000 loan from Building Fund; and $225,000 from contingency
Councilmembers discussed the funding options and requested clarity on what General Fund projects would be reduced. Parks & Recreation Director Brian Sjothun provided information on the General Fund projects. He noted that deferred projects would then be brought back for the next budget consideration. Councilmember Gordon questioned if staff considered the PERS savings that are anticipated. Mr. Hoke noted they did not as Council had previously requested these funds be held pending judicial review outcomes.
Motion: Direct staff to move forward with completion of the N. Riverside parking lot under Option 1-$975,000 from contingency and to continue to look at options for repayment of the funds, including PERS savings.
Moved by: Dick Gordon Seconded by: Bob Strosser
Roll Call: Councilmembers Dick Gordon, Bob Strosser, Tim Jackle, Daniel Bunn, Eli Matthews and Chris Corcoran voting yes.
Motion carried and so ordered.
Councilmember Corcoran requested a listing of all City owned properties.
80.2 Mr. Swanson noted that attendees and topics are needed for the Bill Meyer radio spot on Monday.
80.3 Mr. Swanson noted that there will be an end-of-the year celebration program of the City's partnership with the University of Oregon on June 10 in the Carnegie Library. There will be a review of two recent projects (Outreach to Minorities and Connections to Bear Creek) beginning at 3:00 and then the program itself begins at 4:30 and goes through 6:00.
80.4 Mr. Swanson provided an update on the process for the Fire and Police Facilities.
Police Station – Architect/Engineering
- May 30 – ORW Architecture meeting with police department personnel to verify space and programming needs contained in the Mackenzie Report.
- June 4 – Design schedule to be submitted to City Project Team.
- June 12 – Eco Charrett with Council @ Noon.
Fire Stations – Architect/Engineering
- June 6 – Strauss & Seibert meeting with fire department personnel to verify space and programming needs.
- June 12 – Eco Charrett with Council @ 6:00p.
- June 15 – Design schedule to be submitted to City Project Team.
CM/GC – Police & Fire (Adroit)
- Adroit is providing project staff during the architect meetings with public safety personnel.
- June 3 – Preliminary master schedule to be submitted to City Project Team.
80.5 Mr. Swanson reported that the Cow Creek Band of Umpqua Tribe of Indians has sent the City a letter and has committed to award a CEDAR program grant of $25,000 to this project. This is for the Arts Commission project for art on the Viaduct within Hawthorne Park, based on the Bear Creek Greenway Implementation Plan. Fran Wolfe, Brian Sjothun and the Urban Medford Bear Creek Greenway Committee were instrumental in bringing this project forward.
80.6 Mr. Swanson reported that the City's consultant, Brown and Caldwell, completed the outfall and mixing zone study for the Regional Water Reclamation Facility. This report was a requirement of the new National Pollutant Discharge Elimination System (NPDES) permit for the sewage treatment plant. The study included analyses of organisms and water quality similar to the study performed and submitted by the Rogue Flyfishers. The results of the Brown and Caldwell research are different than those obtained by the Rogue Flyfishers. The Oregon Department of Environmental Quality (DEQ) has been provided with the City's report and will determine if any actions are required by the City.
80.7 Mr. Swanson reported on his attendance at the SunGard Users Group Conference where he met with the CEO and upper management staff from SunGard – very positive meeting. He noted that there will be more to report on as we move through the process of evaluation of systems for Finance.
80.8 Mr. Swanson reported that the Employee Health Fair was held on Tuesday, June 3rd with over 30 vendors in attendance. Employees had opportunities to obtain information on a variety of health issues and presentations. The Health & Wellness committee led by Elizabeth Simas is to be congratulated on a great event that 173 employees attended.
80.9 Mr. Swanson noted that the updated timeline for next steps in the Cooperative Services Study process was sent to Council.
90. Propositions and remarks from the Mayor and Councilmembers
90.1 Proclamations issued:
90.2 Further Council committee reports.
a. Councilmember Strosser reported on the Water Commission meeting and discussion of budget, TAP line with metering issue has been resolved with a new metering system, however, City of Phoenix is requesting compensation for overcharges and staff looking into this issue; and review of the Forest Management Plan.
b. Councilmember Bunn reported on a letter from the Oregon Transportation Commission regarding funding conditions for transportation in Oregon. He has forwarded the letter to all Councilmembers. He noted that the Oregon Transportation Commission has decided to hold off starting the next Statewide Transportation Improvement Program update to allow time for a clearer picture to develop at both the federal and state levels regarding transportation funding.
c. Councilmember Matthews reported on the Alba Sister City Committee meeting and that the Committee has received 45 applications for participation in the youth exchange. He reminded Council of the Taste of Alba event this weekend which raises funds to assist with the exchange program. He also noted that Maurizio Marello has been re-elected as Mayor of Alba Italy.
90.3 Further remarks from Mayor and Councilmembers.
a. Councilmember Corcoran noted that the Coquille Tribe Chief has passed and requested a card be sent on behalf of the Council.
b. Mayor Wheeler spoke to June 7th as the anniversary of D-Day and expressed appreciation to all individuals who served or are serving in the military.
c. Mayor Wheeler noted that the evening session has been cancelled.
d. Mayor Wheeler noted he had appointed Paige Forster, Emily Johnson, Joanna Ross and Taylor Holton to the Mayor’s Youth Advisory Commission.
There being no further business the meeting adjourned at 1:40 p.m.
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.