Medford City Council Study Session Minutes
June 12, 2014
The meeting was called to order at 6:05 p.m. at Medford City Hall, Medford Room, 411 W. 8th Street with the following members present:
Mayor Gary Wheeler; Councilmembers Daniel Bunn, Chris Corcoran, John Michaels, Eli Matthews, Tim Jackle, Dick Gordon
City Manager Eric Swanson; Deputy City Manager Bill Hoke; City Attorney John Huttl; Deputy City Recorder Karen Spoonts; Parks Project Manager Greg McKown; Deputy Fire Chief (DC) Justin Bates; Deputy Fire Chief (DC) Brian Fish
Councilmember Bob Strosser was absent.
Public Safety Project Update Ė Fire Stations
Project Manager Greg McKown introduced David Straus and Bob Seibert of Straus & Seibert and Craig Funsten of Adroit Construction.
Mr. Straus stated that sustainability is really about getting it right for the planet, people and the pocketbook. There are several rating systems; the goal is to get the greatest benefit that council is after. Strategies, as presented on page two of their handouts, were discussed.
Mayor Wheeler questioned if they would use a portion of the older buildings; Mr. Straus noted that we will have three new stations; Station 4 could go either way.
Councilmember Michaels noted that because the fire stations would be 24-hour usage for 50 years and encouraged heating and air conservation be taken care of. He also mentioned cabling pass-thru and wanted to look at ways to conserve.
Councilmember Corcoran questioned if we should be leading with functionality vs. sustainability. Mr. Straus stated that he is working with the Fire Department pertaining to the function of the building. Mr. Corcoran questioned if Deputy Fire Chief Bates has worked with staff pertaining to the issues at the current stations. Mr. Bates noted that staff has been involved in the process and will be involved in the planning throughout the various stages.
Mr. Michaels questioned if there could be a HVAC system that allows staff to open up the windows; Mr. Straus stated that that is perfectly doable.
Mr. Corcoran questioned if there were three different designs; Mr. Straus noted that two stations will be very similar, another will be smaller. Mr. Corcoran questioned the benefits of this; Mr. Straus presented advantages and noted there were very few cons except for the look. Mr. Funsten stated that council is asking the right questions and we will be looking at similar materials which should give us competitiveness. He commented on the differences on air conditioning between the bays vs. the living quarters.
Mr. Corcoran questioned if there is something we have not discussed; Mr. Straus noted that it starts with the program that a firefighter would go through as they are leaving for a fire or emergency.
Mayor Wheeler stated that there will be hazardous material on the turnout gear or engine as well as diesel fumes and that material moves into the compound. He questioned how they would handle this; Mr. Straus stated that hazardous materials and diesel fumes will be addressed and provided examples of how this is resolved.
Also discussed were dorms and private facilities for men as well as women. Mr. Straus noted that even though this is a single story facility it still needs to be ADA.
Mr. Michaels questioned the exterior design and wanted something that fits and compliments the neighborhood. Mr. Straus noted that it will be fun putting this together as it should be. He noted that they want to pursue this and make these buildings something that the public will be pleased with. Mr. Michaels questioned if they are looking at a flat roof or could there be a pitch to it. Mr. Straus was unsure and noted that you would get a 20-year warranty from a flat room.
Mr. Gordon would like the stations to fit into the neighborhood as well and requested water conservation, low maintenance, and air quality be addressed. He would like an area with separate ventilation from toxic chemicals. Mr. Gordon questioned Deputy City Manager Hoke on garage space for ambulances as this was discussed during the former City Managerís (Mike Dyal) tenure. Mr. Hoke stated that we have not made an allowance for co-locating services. Mr. Gordon wasnít sure if that was a great example but it was addressed on a previous study; Mr. Hoke stated that he would look at older studies. DC Bates noted that this was addressed in the past by moving some staff from one station to another. Mr. Hoke noted that we are looking at this.
Mr. Corcoran mentioned training conference rooms; Mr. Bates noted that Station 3 and 4 will have a fairly large conference room. Station 2 will still have a training room but it will be smaller. Mr. Hoke noted that we want it available for public use but parking will be an issue and separate secure areas for this. He remarked that we canít staff it when there is an emergency. Mr. Swanson noted that there will be virtual training as well. Mr. Corcoran questioned the emergency situation; DC Fish noted how the public can reach out to the command center.
Councilmember Jackle questioned the demographics and how you build for the future. Mr. Straus noted that you build for both sexes equally; the only difference would be the number of people from each sex who work there. He also noted that you build it to the number of people who work there and that the sleeping quarters are private.
Mr. Michaels questioned why Station 2 is smaller; DC Bates noted that the training room will be smaller and potentially designed for six people (2 of 3) which are a smaller capacity than the others. The lot size is smaller than the other stations. Because there are less people there is less square footage needed. There is no battalion chief office at this station either. Mr. Hoke noted that we were not able to procure the additional easement or purchase property to provide the big loop in and out.
Mr. Straus questioned councils view of what the civic culture of Medford should be; Mr. Corcoran said to look at the Commons and Evergreen although he was more interested in function vs. form. Mr. Wheeler noted that Medford is a little of everything but as Mr. Gordon mentioned, we need to honor the neighborhood. Mr. Straus questioned if we are looking at diversity between neighborhoods. Mr. Jackle liked the idea that you can tell that a fire station does look different.
Mr. Swanson noted that traffic going in and out, hazmat issues, ventilation, workout rooms, kitchen, and relaxation area are issues he was interested in. Discussed was what the University of Oregon students came up with for the stations.
Mr. Straus stated that they will come back September 26 with some reports, designs and discussions.
The meeting adjourned at 7:25 p.m.
Karen M. Spoonts, MMC
Deputy City Recorder