Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting

Minutes
Thursday, July 03, 2014

MINUTES OF THE MEDFORD CITY COUNCIL MEETING
 
                                                                     July 3, 2014
                                                                             
The meeting was called to order at noon in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
 
Councilmembers Daniel Bunn, Eli Matthews, Dick Gordon, Bob Strosser, Tim Jackle and John Michaels.
 
Mayor Wheeler and Councilmember Chris Corcoran were absent.
 
City Manager Eric Swanson; Deputy City Attorney Lori Cooper; City Recorder Glenda Wilson.
 
Employee Recognition
Larry Beskow, City Engineer was recognized for his years of service.
 
Employee of the Quarter
Elizabeth Simas, Human Resources was recognized as the employee of the quarter.
 
20.     Approval or correction of the minutes of the June 19, 2014 regular meeting
There being no corrections or amendments the minutes were approved as presented.
 
30.     Oral requests and communications from the audience
30.1   Bill Dames, 243 S. Holly, Medford addressed the Council regarding the construction of new public buildings.  He spoke to the buildings needing to reflect the character of the community.
 
30.2   Andrea Miranda, representing the Housing Authority of Jackson County, addressed the Council regarding a request for the Council support of the 100 N. Grape St. project as a priority project for Medford.  The Federal Grant they are applying for requires a form from the local jurisdiction for the priority ranking.  She provided a review of the project and architectural concept drawings of the building.
 
Motion:  Authorize the Council President to sign the application priority form showing the 100 N. Grape St. project as first priority.
Moved by:  Dick Gordon              Seconded by:  John Michaels
Roll Call:  Councilmembers Dick Gordon, John Michaels, Daniel Bunn, Eli Matthews, Tim Jackle and Bob Strosser voting yes.
Motion carried and so ordered.
 
40.     Consent calendar
40.1   COUNCIL BILL 2014-84  An ordinance authorizing the purchase of a vacuum combination cleaning machine in the amount of $411,045.78 from Owen Equipment Company through the National Joint Powers Purchasing Alliance for maintenance of storm water infrastructure.
 
40.2   COUNCIL BILL 2014-85 An ordinance authorizing execution of a contract in the amount of $1,204,230.25 with Emergency Communications of Southern Oregon to provide dispatch services for the Police Department for fiscal year 2014-15.
 
40.3   COUNCIL BILL 2014-86  An ordinance authorizing execution of a contract in the amount of $582,445.88 with Emergency Communications of Southern Oregon to provide dispatch services for the Fire Department for fiscal year 2014-15.
 
Motion:  Adopt the consent calendar.
Moved by:  Bob Strosser             Seconded by:  Eli Matthews
Roll Call:  Councilmembers Bob Strosser, Eli Matthews, Daniel Gordon, Tim Jackle, John Michaels and Dick Gordon voting yes.
Motion carried and the following Council Bills were duly adopted:  2014-84, 2014-85 and 2014-86.
 
50.     Items removed from consent calendar
 
60.     Ordinances and resolutions
60.1   COUNCIL BILL 2014-87  An ordinance authorizing acceptance and expenditure of a grant from Pacific Power’s Blue Sky renewable energy program in the amount of $10,000.
 
Motion:  Adopt the ordinance authorizing the acceptance and expenditure of a grant from Pacific Power’s Blue Sky renewable energy program in the amount of $10,000.
Moved by:  Bob Strosser             Seconded by:  John Michaels
Roll Call:  Councilmembers Bob Strosser, John Michaels, Dick Gordon, Tim Jackle, Eli Matthews and Daniel Bunn voting yes.
Ordinance 2014-87 was duly adopted.
 
60.2   COUNCIL BILL 2014-88  An ordinance authorizing execution of a Disposition and Development Agreement with Suncrest Homes, LLC pertaining to the development of Warren Park in two phases.
 
Cory Crebbin, Public Works Director presented a staff report.  He noted that the applicant is requesting to develop this in two phases and needs Council authorization of a less than standard development of the street infrastructure on Diamond Street.  Larry Beskow, City Engineer provided details of the land dedication process for the public right of way. 
 
Motion:  Adopt the ordinance authorizing execution of a Disposition and Development Agreement with Suncrest Homes, LLC pertaining to the development of Warren Park in two phases.
Moved by:  Eli Matthews              Seconded by:  John Michaels
Roll Call:  Councilmembers Eli Matthews, John Michaels, Dick Gordon, Daniel Bunn, Tim Jackle and Bob Strosser voting yes.
Ordinance 2014-88 was duly adopted.
 
65.     Public Hearings
65.1   COUNCIL BILL 2014-89  An ordinance vacating 8,640 square feet of surplus street right-of-way located at the southeast corner of the intersection of West McAndrews Road and North Ross Lane within a C-C/RZ (Community Commercial/Restricted Zoning) zone district. (SV-14-031) (Land Use, Quasi-judicial)
 
Deputy City Attorney Lori Cooper read the rules governing quasi-judicial hearings.
 
Jim Huber, Planning Director provided a staff report and noted that this vacation will allow for exchange of right of way for private property.  This exchange will allow for swap of dedication.  He noted that there have been no objections received and the Planning Commission and staff recommend approval.
 
Councilmember Jackle noted he had a conflict of interest and would not participate on this item.
 
Public hearing opened.
 
Councilmember Bunn declared exparte as he is the liaison to the Bicycle & Pedestrian Advisory Committee who had received briefings on this vacation but he would not be prejudiced by that information.
 
Councilmember Gordon declared exparte as he is the liaison to the Site Plan & Architectural Commission who had reviewed this matter but it would not prejudice his ability in this matter.
 
1.Cory Crebbin, Public Works Director addressed the Council and noted that the City is the applicant. He provided an overview of how this item has come forward and the benefits to the City if the Council approves the action.
2.Jay Harland, CSA Planning addressed the Council in support of the action.
Public hearing closed.
 
Motion:  Adopt the ordinance vacating 8,640 square feet of surplus street right of way located at the southeast corner of the intersection of West McAndrews Road and North Ross Lane.
Moved by:  John Michaels                        Seconded by:  Bob Strosser
Roll Call:  Councilmembers John Michaels, Bob Strosser, Daniel Bunn, Dick Gordon and Eli Matthews voting yes.  Councilmember Tim Jackle abstained.
Ordinance 2014-89 was duly adopted.
 
70.     Council Business
70.1   Ward 2 Council Vacancy - Citizen Interview Committee Appointments
Council President Bunn noted that there are five applicants for the Citizen Interview Committee; Cyndi Bright, Jay Harland, Deborah Carole, Rory Wold, Kathy Hathaway.
 
Motion:  Appoint Cyndi Bright, Jay Harland, Deborah Carole, Rory Wold and Kathy Hathaway to the Ward 2 Council Vacancy Interview Committee.
Moved by:  Eli Matthews              Seconded by:  John Michaels
Roll Call:  Councilmembers Eli Matthews, John Michaels, Daniel Bunn, Tim Jackle, Dick Gordon and Bob Strosser voting yes.
Motion carried and so ordered.
 
Motion:  Extend the Ward 2 Council application acceptance until July 18th at 5:00 p.m.
Moved by:  Eli Matthews              Seconded by:  Bob Strosser
Roll Call:  Councilmembers Eli Matthews, Bob Strosser, John Michaels, Dick Gordon, Daniel Bunn and Tim Jackle voting yes.
Motion carried and so ordered.
 
70.2   Council Liaison Appointments
Council President Bunn noted that the liaison appointments to fill positions made vacant by Councilmember Blair’s passing were distributed to Council.
 
Motion:  Adopt the revised Council liaison appointments and bring back resolution for outside board liaison confirmation.
Moved by:  Eli Matthews              Seconded by:  Bob Strosser
Roll Call:  Councilmembers Eli Matthews, Bob Strosser, Dick Gordon, Daniel Bunn, Tim Jackle and John Michaels voting yes.
 
70.3   Council President Bunn reminded Councilmembers to return their City Manager evaluation forms to the City Recorder by July 10th.
 
80.     City Manager and other staff reports
80.1   Mr. Swanson reported that June 24 & 25 the 105th Civil Support Team from the National Guard was in Medford to provide classroom and exercise training.  Medford Police and Fire staff and the regional HAZMAT team were involved.  The training was very informative and we were impressed by the CST Team.  They specialize in weapons of mass destruction and the exercise scenario was the discovery of a bio-weapons lab.
 
80.2   Mr. Swanson reported that the Riverside North lot has been patched and fencing has been completed.  Additional parking in this lot is now available.
 
80.3   Mr. Swanson reported that the City has been recommended to receive a $868,000 Connect Oregon Grant for the Larson Creek Greenway project.  Maintaining outstanding relations with ODOT Officials (recent example of City Council approving ODOT fund exchange IGA for state Welcome Center) will always leverage future goodwill when it comes to these competitive grant applications.  If memory serves me correctly, this is the first Connect Oregon grant that the city has received, after five previous grant cycles.
 
80.4   Mr. Swanson reported that Medford was ranked as 23rd (of 221) Most Compact, Connected Metro Area Nationally by SmartGrowth America who released their study Measuring Sprawl 2014.  The study researched and analyzed development patterns in 221 metropolitan statistical areas that had at least 200,000 people in 2010 to see which communities were more compact and which were sprawling.  Medford scored well in the land use mix factor as well as activity centering.  Several public policies have contributed to Medford’s compact development pattern.
 
 80.5   Mr. Swanson reminded Council of the Blue Sky Solar Array/Oregon Hills Park be on Thursday, July 10th at the Park.    Solar Array was given to City by PacifiCorp as a result of the increase in participation in the Blue Sky Program by Medford residents.  Council should be there by 11:45 and lunch will be served following the ribbon cutting.
 
80.6   Mr. Swanson reminded Council that the Chamber Forum on Monday, July 14th is the “State of the City”.
 
80.7   Mr. Swanson noted that attendees and topics are needed for the July 14th Bill Meyer show.
 
90.     Propositions and remarks from the Mayor and Councilmembers
90.1   Proclamations issued:
               Recreation and Parks Month, May 2014
 
90.2   Further Council committee reports.
a.   Councilmember Strosser reported on the Traffic Coordinating Committee meeting.
 
b.   Councilmember Strosser reported on the Water Commission meeting.  He noted that the Commission has retained outside counsel to assist in the revising the treat and transport agreement for outside cities.
 
c.   Councilmember Matthews reported on the Alba Sister City Committee meeting and a Skype phone call to participate in the kickoff of Alba Italy’s first beer festival.
 
90.3   Further remarks from Mayor and Councilmembers.\
a.   Councilmember Michaels reported on a racial/gender makeup of city employees and that there is work to be done.  He requested a staff report and Mike Snyder, Human Resource Director addressed the Council and spoke to efforts being undertaken to increase qualified candidates for open positions. 
 
b.   Councilmember Matthews noted that at the next meeting will be a presentation from citizens regarding bringing a Viet Nam Memorial Wall to Medford.
 
c.   Councilmember Gordon requested that the study session on utility charges include a briefing on the establishment of late fees. 
 
Councilmember Bunn noted the evening meeting has been cancelled.
 
100.   Adjournment
         There being no further business the meeting adjourned at 1:10 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.
 
 
 
 
Glenda Wilson
City Recorder

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