Agenda & Minutes

When available, the full agenda packet may be viewed as a PDF file by clicking the "Attachments" button and selecting the file you want to view.

Agendas are posted until the meeting date takes place.  Minutes are posted once they have been approved.

Mayor & Council (View All)

City Council Meeting

Minutes
Thursday, July 17, 2014

          MINUTES OF THE MEDFORD CITY COUNCIL MEETING

 July 17, 2014
 
 
The meeting was called to order at noon in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
 
Mayor Gary Wheeler;  Councilmembers Daniel Bunn, Eli Matthews, John Michaels, Tim Jackle, Dick Gordon and Bob Strosser.
 
Councilmember Chris Corcoran was absent.
 
City Manager Eric Swanson; Deputy City Manager Bill Hoke; Deputy City Attorney Lori Cooper; City Recorder Glenda Wilson.
 
Employee Recognition
Employees from City Attorney’s office; Parks & Recreation, Police and Public Works Departments were recognized for their years of service.
 
Employee Retirement
Marilyn Primm, Planning Department was recognized for her years of service.
 
20.     Approval or correction of the minutes of the July 3, 2014 regular meeting
         There being no corrections or amendments, the minutes were approved as presented.
 
30.     Oral requests and communications from the audience
30.1   Friends of Medford Parks & Recreation Awards
Brian Sjothun, Parks & Recreation Director addressed the Council and presented awards to the following:
 
         Madison Fung – Youth Volunteer Award
         Lithia Motors & Mark DeBoer – Business Award
         Logos Charter School – Community Service Group Award
         Len Esinberg – Individual Award
 
30.2   Parks & Recreation Scholarship      
Joe Brett, Chair of the Parks & Recreation Foundation addressed the Council and presented a check in the amount of $22,975.70.  The Foundation raises funds to provide scholarships for Parks & Recreation programs.  These funds will provide scholarships for approximately 500 youth to enjoy healthy activities.
 
30.3   State Representative Sal Esquivel addressed the Council and presented a proposal to bring a permanent replica of the Vietnam Memorial to Medford.  He represents a group of veterans and interested individuals wish to place this memorial at the Medford Veterans’ Park.  Russ McBride, President of Southern Oregon Veterans Benefits addressed the Council regarding the proposal.  He noted that they are requesting that the City participate by allowing the memorial to be installed at the City Park.  Representative Esquivel noted that there is no request for funding as the funding is being privately raised by the interested parties. 
 
Mr. Swanson noted this was presented to the Parks & Recreation Commission who is in support of this project.  Staff will be working with the group to bring this forward.
 
Motion:  Support the Vietnam Memorial Wall placement in Medford Veterans’ Park.
Moved by:  Eli Matthews                 Seconded by:  Bob Strosser
Roll Call:  Councilmembers Eli Matthews, Bob Strosser, Daniel Bunn, Dick Gordon, John Michaels and Tim Jackle voting yes.
Motion carried and so ordered.
 
30.4   Quarterly Governmental Relations update from Smith West Co.
Chris West addressed the Council and provided an update on activities performed by his organization.   He reported on the transportation bill that passed this week to keep the Federal Highway Fund afloat; the Coquille application at the Bureau of Indian Affairs in Washington D.C. being considered; and the Section 7 consultation FEMA mandates.
 
40.     Consent calendar
 
50.     Items removed from consent calendar
 
60.     Ordinances and resolutions
60.1   COUNCIL BILL 2014-90  An ordinance authorizing the purchase of five (5) new Police patrol vehicles in the total amount of $182,774 from Auto Additions, Inc.
 
Motion:  Adopt the ordinance authorizing the purchase of five new Police patrol vehicles in the total amount of $182,774 from Auto Additions, Inc.
Moved by:  Bob Strosser             Seconded by:  Daniel Bunn
Roll Call:  Councilmembers Bob Strosser, Daniel Bunn, Dick Gordon, John Michaels, Tim Jackle and Eli Matthews voting yes.
Ordinance 2014-90 was duly adopted.
 
60.2   COUNCIL BILL 2014-91  An ordinance authorizing execution of a five-year Cooperative Use Agreement with St. Mary’s School pertaining to use of athletic fields and recreational facilities.
 
Motion:  Adopt the ordinance authorizing execution of a five-year Cooperative Use Agreement with St. Mary’s School pertaining to use of athletic fields and recreational facilities.
Moved by:  Daniel Bunn               Seconded by:  Bob Strosser
Roll Call:  Councilmembers Daniel Bunn, Bob Strosser, Eli Matthews, Tim Jackle, John Michaels and Dick Gordon voting yes.
Ordinance 2014-91 was duly adopted.
 
60.3   COUNCIL BILL 2014-92  An ordinance authorizing execution of a contract in the amount of $1,183,320 with Field Turf for purchase and installation of synthetic turf for U.S. Cellular Community Park, Phase IV.
 
Motion:  Adopt the ordinance authorizing execution of a contract in the amount of $1,183,320 with Field Turf for purchase and installation of synthetic turf for U.S. Cellular Community Park, Phase IV.
Moved by:  John Michaels                        Seconded by:  Eli Matthews
Roll Call:  Councilmembers John Michaels, Eli Matthews, Dick Gordon, Tim Jackle, Daniel Bunn and Bob Strosser voting yes.
Ordinance 2014-92 was duly adopted.
 
60.4   COUNCIL BILL 2014-93  An ordinance awarding a contract in the amount of $657,657.65 to LTM, Inc. dba Knife River Materials for intersection improvements at 4th Street and Central Avenue.
 
Motion:  Adopt the ordinance awarding a contract in the amount of $657,657.65 to LTM, Inc., dba Knife River Materials for intersection improvements at 4th Street and Central Avenue.
Moved by:  Eli Matthews              Seconded by:  John Michaels
        
Cory Crebbin, Public Works Director addressed the Council and spoke to the changes as reported in the Mail Tribune.  He noted that the scope of the project has not changed, just the materials to be utilized in the project.  The original intent to upgrade the traffic signal equipment will be completed.
 
Roll Call:  Councilmembers Eli Matthews, John Michaels, Daniel Bunn, Tim Jackle, Bob Strosser and Dick Gordon voting yes.
Ordinance 2014-93 was duly adopted.
 
70.     Council Business
70.1   Appointment of Parks & Recreation Youth Commissioner
        
Motion:  Appoint Rachel Massey to Arts Commission.
Moved by:  Eli Matthews              Seconded by:  Daniel Bunn
Roll Call:  Councilmembers Eli Matthews, Daniel Bunn, Bob Strosser, Dick Gordon, John Michaels and Tim Jackle voting yes.
Motion carried and so ordered.
 
70.2   Ward 2 Vacancy
Council President Bunn noted that there has been no completed paperwork filed at this time and tomorrow is the deadline for applications.  There are two prospective applicants but it is unknown if they will file by the deadline.  He questioned the will of the Council regarding filling the vacancy.
 
Councilmembers discussed the issue and the timing with the upcoming deadline for the November election.  Council concurred to let the process play out and see if the prospective applications are submitted in time for consideration.  If not, then the process will wait for the November election to fill the vacancy.
 
70.3   COUNCIL BILL 2014-94 A resolution appointing representatives to voting positions as the city representatives on boards and commissions.
 
Council President Bunn noted that this is being brought forward to provide Council confirmation of the Council liaison appointment to the Rogue Valley Council of Governments.
 
Motion:  Adopt the resolution appointing representatives to voting positions as the city representatives on boards and commissions.
Moved by:  Daniel Bunn               Seconded by:  Bob Strosser
Roll Call:  Councilmembers Daniel Bunn, Bob Strosser, Dick Gordon, John Michaels, Eli Matthews and Tim Jackle voting yes.
Resolution 2014-94 was duly adopted.
 
80.     City Manager and other staff reports
80.1   Capital Projects Update Report
Brian Sjothun, Parks & Recreation Director provided an overview of the monthly update report.
 
80.2   4th of July Enforcement Report
Deputy Chief Brett Johnson and Fire Marshall Greg Kleinberg addressed the Council and provided an overview of the activities of the public safety staff during the 4th of July holiday.  They spoke to the education work done which they felt had a positive effect on reduction of incidents.
 
80.3   Mr. Swanson reported on the upcoming radio spot on KCMX on Tuesday, July 22nd at 8:00 a.m.  We need to have attendee(s) and topics for the media spot.  Councilmember Michaels noted that it needs to be discussed by Council as to getting participation for these spots.
 
80.4   Mr. Swanson reported that the citizen request for a right of way permit to build sidewalk to accommodate his basketball hoop will be coming forward at the next Council meeting.
 
80.5   Mr. Swanson distributed survey results that document that Medford has the 3rd lowest wastewater rate in the state.
        
80.6   Mr. Swanson reported that Public Works Director Cory Crebbin has met with Airport Director Bern Case regarding the airport utility fees.  Up-to-date information regarding this issue is being sent to Mr. Case weekly.
 
80.7   Mr. Swanson distributed a copy of information that is being sent to homeowners in the Lozier Lane area regarding proposed improvements that may affect their property.  These letters include a map of each property with documentation showing exactly what improvements are proposed.
 
80.8   Mr. Swanson spoke to the State of the City address that was given at the Medford Forum on Monday.
 
80.9   Mr. Swanson reported that he has signed an Intergovernmental Agreement with Oregon Department of Transportation (ODOT) for the City to provide maintenance for thirteen signalized intersections in Medford that are owned by ODOT.  This benefits the City as we have control of the signalization and it benefits ODOT as they do not need to have repair crews from Grants Pass dispatched for maintenance.
 
80.10 Mr. Swanson reported that the Oregon Transportation Commission approved the $10,000,000 Oregon Transportation Infrastructure Bank loan for Phase 1 of the Foothills Road improvement project.
 
80.11 Mr. Hoke provided an update on the ESCI Cooperative Services Study.  He noted that the Management Team recommendation has been given to the Council.  He noted that the Jackson County Fire District #3 board is meeting this evening and they will receive a recommendation from the Fire District #3 Fire Chief.  The recommendation will be distributed to all stakeholders this afternoon.  August 5th is joint meeting of Council with Fire District #2 board members and on August 14th is the joint meeting of the Council with Fire District #3 board members.
 
80.12 Ms. Wilson addressed the Council and noted that the League of Oregon Cities is requesting their member cities review a list of priorities for the 2015 Legislative session and provide feedback on the top four priorities.  A listing has been distributed that includes input from the City department heads.  The deadline for providing feedback to the League is July 25.
 
Councilmembers discussed the need to review the listing before making any decision and it was suggested that the Council Legislative Committee meet to discuss and make recommendation to the League based on individual Councilmembers input.
 
Motion: Authorize the City Council Legislative Committee to provide direction to the League of Oregon Cities on the City’s 2015 Legislative priorities.
         Moved by:  Daniel Bunn               Seconded by:  John Michaels
Roll Call:  Councilmembers Daniel Bunn, John Michaels, Dick Gordon, Tim Jackle, Bob Strosser and Eli Matthews voting yes.
         Motion carried and so moved.
 
90.     Propositions and remarks from the Mayor and Councilmembers
90.1   Proclamations issued:
               Take Your Dog to Work Day - July 25, 2014
 
90.2   Further Council committee reports.
a.   Councilmember Strosser reported on the Police Advisory Committee meeting and discussion of the dangerous dogs’ issue.
 
b.   Councilmember Strosser reported on the Water Commission meeting and discussion of drought conditions and the outside services contract being reviewed by outside legal counsel.
 
c.   Councilmember Bunn reported on the Rogue Valley Area Commission on Transportation meeting and that representatives from Josephine County have come back to the group.
                 
90.3   Further remarks from Mayor and Councilmembers.
a.   Councilmember Michaels addressed the issue of the lack of applicants for the Council vacancy and noted that this may be a time to discuss Council pay.  It is difficult for a lot of individuals to be able to afford to give up work time to be on Council.  He noted he would like staff to come back with information/recommendations but that this issue would need to go to the voters for approval.
 
 
Motion:  Direct staff to research and provide options on City Council compensation.
Moved by:  John Michaels                        Seconded by:  Daniel Bunn
Roll Call:  Councilmembers John Michaels, Daniel Bunn and Eli Matthews voting yes.  Councilmembers Dick Gordon, Bob Strosser and Tim Jackle voting no.  Mayor Wheeler voted yes to break the tie.
Motion carried and so ordered.
 
b.   Councilmember Matthews spoke to the Parks & Recreation Tour of facilities and thanked Director Brian Sjothun for a very informative tour.
 
c.   Mayor Wheeler noted that he has been speaking with the Parks & Recreation staff about the potential to change the Municipal Code regarding the Mayor’s Youth Advisory Commission.  The discussion is to potentially make this a committee under the Parks & Recreation Commission.  Further discussion will be done on this issue and brought forward for Council consideration.
 
Mayor Wheeler noted that the evening session has been cancelled but the Council does have an executive session following the Medford Urban Renewal Agency meeting.
 
100.   Adjournment
There being no further business the meeting adjourned at 1:45 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.
 
 
 
Glenda Wilson
City Recorder
 
 
 

© 2017 City Of Medford  •  Site By Project A

Quicklinks

Select Language

Share This Page

Back to Top