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Planning Commission (View All)

Planning Commission Minutes

Thursday, August 14, 2014

The regular meeting of the Medford Planning Commission was called to order at 5:37 p.m. in the Council Chambers on the above date with the following members and staff in attendance:
Commissioners Present
Michael Zarosinski, Chair             
Robert Tull, Vice Chair   
Bill Mansfield    
David McFadden             
Patrick Miranda               
Alec Schwimmer             
Bianca Petrou, Assistant Planning Director
Kelly Akin, Principal Planner
John Adam, Senior Planner
Kevin McConnell, Deputy City Attorney
Dorothy Hicks, Development Services Manager
Greg Kleinberg, Fire Marshal
Terri Rozzana, Recording Secretary
Carla Paladino, Planner III
Desmond McGeough, Planner II
Aimee Staton, Intern
Aaron Harris, Planner II
Commissioners Absent
Norman Fincher, Excused Absence         
Bill Christie, Excused Absence   
10.          Roll Call
20.          Consent Calendar/Written Communications. 
20.1        LDP-13-086 Final Order of a request to revise Condition of Approval No. 6 requiring a restricted covenant for the approved tentative plat for 3 lot partition on 65.55 acres generally located south of the Owen Drive Alignment and west of McLaughlin Drive within the SFR-10 (Single Family Residential –10 units per acre) zoning district.  (Delta Waters Properties, LLC, Applicant; CSA Planning Ltd/ Craig Stone, Agent).
20.2        CUP-13-064 Consideration of a request for a one-year time extension of a Conditional Use Permit to change a non-conforming use by constructing above-ground wastewater pre-treatment holding tanks and a concrete masonry unit (CMU) block containment area on 1.59 acres located on the north side of Ohio Street, extending between Riverside Avenue and Court Street, within the C-C (Community Commercial) zoning district. (Darigold, Inc., Applicant).
Motion: Adopt the consent calendar.
Moved by: Commissioner McFadden          Seconded by: Commissioner Miranda
Voice Vote: Motion passed, 6-0.
30.          Minutes. 
30.1        The minutes for July 24, 2014, were approved as submitted.
40.          Oral and Written Requests and Communications.  None. 
Kevin McConnell, Deputy City Attorney, read the Quasi-Judicial Statement.
50.          Public Hearing. 
                Old Business
50.1        LDS-14-051 Consideration of a request for tentative plat approval for Silky Oaks Phase 3, an 8-lot residential subdivision on a 1.90 acre parcel located on the north and south sides of the Katie Mae Drive alignment, approximately 140 feet west of Silky Oaks Lane within a SFR-10 (Single-Family Residential – 10 units per acre) zoning district.  (Ron Horton Et Al, Owner; Scott Sinner Consulting, Inc., Agent).
Chair Zarosinski inquired whether any Commissioners have a conflict of interest or ex parte communication they would like to disclose.  Chair Zarosinski disclosed that he worked on a project for the owner east of the subject area.  He is not involved in this application, does not have a conflict or is biased.  
Chair Zarosinski inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts.  None were disclosed.
Desmond McGeough, Planner II, read the land division criteria and gave a staff report
Commissioner Schwimmer complimented staff, the applicant and agent for resolving the issues that came before the Planning Commission at their July 24, 2014, public hearing.
The public hearing was opened and the following testimony was given.
a.  Scott Sinner, Scott Sinner Consulting, Inc., 4401 San Juan Drive, Medford, Oregon, 97504-9343.  Mr. Sinner stated that he is the agent for the applicants, Ron and Rob Horton that are present in the audience tonight.  Mr.  Sinner briefly went over the changes on the plat.  A 10 foot storm drainage easement was created on the west side of lots 23 and 27. 
The public hearing was closed.
Motion: Direct staff to prepare a Final Order for approval of LDS-14-051 per the Staff Report dated August 7, 2014, including Exhibits A through O, subject to the revised plat Exhibit B-1 and revised Public Works Report Exhibit E-2. 
Moved by: Commissioner McFadden      Seconded by: Commissioner Miranda
Roll Call Vote: Motion passed, 6-0.
50.2        CPA-13-047 Consideration of a Class A Comprehensive Plan Amendment to amend the “Citizen Involvement Element” of the Medford Comprehensive Plan, which provides the City of Medford’s program for citizen involvement in land use planning and decisions, including goals, policies, and implementation measures  (City of Medford, Applicant).
Carla Paladino, Planner III, presented the background, proposed revisions, compliance with applicable criteria and gave staff’s recommendation.
The public hearing was opened and there being no testimony, the public hearing was closed.

Motion: Based on the findings and conclusions that all of the approval criteria are either met or are not applicable, the Planning Commission forwards a favorable recommendation to the City Council for adoption per the staff report dated August 7, 2014, including Exhibits A through E.
Moved by: Commissioner McFadden      Seconded by: Commissioner Miranda
Vice Chair Tull expressed his discomfort with the action the Planning Commission is taking.  An open avenue will be missing for citizen input unscripted by the City Council or staff by persons not selected or appointed to play an advisory role and not working under time constraints to get something accomplished.  There are many ways in which active interested citizens participate in framing issues and bringing recommendations to the Planning Commission and the City Council.  Those citizens are usually chosen to play that role.  Each of the Commissions that represent a significant citizen involvement is made up of people who have been appointed.  The Citizen Planning Advisory Committee was different.  People came because they had issues that bothered them or ideas they wanted to have considered.  They were not appointed to that responsibility.  It is his opinion that Medford will be a poorer City, long term, for letting this aspect of the citizen-dominated planning and governance go.  He is sorry to see the step of abandoning it rather than putting energy into it to keep it a viable part of the City’s planning process.
Commissioner Miranda stated that it seems to him that the Citizen Advisory Committee had run its course.  It is now being devised, divided, reinvented into other input methods that can still pull the same information just not in that same forum.  It has out-grown itself.   
Commissioner Schwimmer has similar concerns as Vice Chair Tull, who brings a wealth of experience from his years with the City.  There seems to be a struggle with guidance on the Planning Commission level and struggling with how the City moves forward.  Are they losing a forum for people to come forward and voice viable concerns and input at the City level that is going to get ultimately to the decision making process which is City Council?  The opportunity for citizen involvement still exists for people who want to be involved.     
Roll Call Vote: Motion passed, 6-0.
50.3        DCA-14-023 Consideration of a Class A Land Development Code Amendment proposal to amend Chapters 2.472 and 10.146 of the Municipal Code related to assignments of the Citizen Planning Advisory Committee and other minor amendments to the referral agency distribution table.    (City of Medford, Applicant).
Carla Paladino, Planner III, reviewed the proposal, reason for the amendment, compliance with applicable approval criteria, and gave staff’s recommendation.
The public hearing was opened and there being no testimony, the public hearing was closed.
Motion: Based on the findings and conclusions that all of the approval criteria are either met or are not applicable, the Planning Commission forwards a favorable recommendation for adoption to the City Council per the staff report dated August 7, 2014, including Exhibits A through C.
Moved by: Commissioner McFadden      Seconded by: Commissioner Miranda
Roll Call Vote: Motion passed, 6-0.
60.          Report of the Site Plan and Architectural Commission. 
60.1        Commissioner Miranda reported that the Site Plan and Architectural Commission met on Friday, August 1, 2014.  They discussed on the Consent Calendar and voted approval for construction of the O’Reilly’s Auto Parts on Crater Lake Highway.  The other item was the revision to add two stories to the existing six story parking garage located across the street for the Jackson County Health Center.  They also discussed a continuation request for the Surgery Center of Southern Oregon.  They continued the item to the August 15, 2014 meeting.
70.          Report of the Joint Transportation Subcommittee.   None.
80.          Report of the Planning Department.  
80.1        Kelly Akin, Principal Planner, welcomed Aaron Harris, Planner II, with the long range planning division.
The Planning Commission’s next study session is scheduled for Monday, August 25, 2014.  Ms. Akin is not sure if there is business to be discussed but will keep the Commission posted.
There is business scheduled for the Planning Commission meetings on Thursday, August 28, 2014 and Thursday, September 11, 2014. 
There was no Planning business for City Council last week.  On Thursday, August 21, 2014 the Transportation Facility on Lozier Lane and the Temporary Portable Storage Containers will be presented to City Council.
An email was sent to the Planning Commission this week regarding training on September 25, 2014, in Eugene.  It is sponsored by the Oregon City Planning Directors Association.  If any Commissioner is interested please let the Planning Department know.  It is from 1:00 p.m. to 5:00 p.m.  
90.          Messages and Papers from Chair of Planning Commission. None. 
100.        Remarks from the City Attorney.  None.
110.        Propositions and Remarks from the Commission.  None.     
120.        Adjournment. 
                The meeting was adjourned at 6:20 p.m. The proceedings of this meeting were digitally recorded and are filed in the City Recorder's office.       
Submitted by:  
Terri L. Rozzana
Recording Secretary
Michael Zarosinski
Planning Commission Chair
Approved:  August 28, 2014        

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