Agenda & Minutes

When available, the full agenda packet may be viewed as a PDF file by clicking the "Attachments" button and selecting the file you want to view.

Agendas are posted until the meeting date takes place.  Minutes are posted once they have been approved.

Mayor & Council (View All)

City Council

Minutes
Thursday, August 21, 2014

                                                       
                                                  MEDFORD CITY COUNCIL MEETING
 
                                                                  August 21, 2014
                                                                          Noon
 
 
The meeting was called to order at noon in Council Chambers, 411 W. 8th Street, Medford with the following members and staff present.
 
Mayor Gary Wheeler; Councilmembers Daniel Bunn, Dick Gordon, Bob Strosser, Tim Jackle, John Michaels, Chris Corcoran and Eli Matthews.
 
City Manager Eric Swanson; Deputy City Manager Bill Hoke; Deputy City Attorney Lori Cooper; City Recorder Glenda Wilson.
 
Employee Recognition
Employees from Fire, Parks & Recreation, Planning, Police, and Public Works were recognized for their years of service.  The following employees were recognized for recent promotions: Mary Montague, Planner II; John Adam, Senior Planner; Joe Slaughter, Planner IV; Sara Sousa, Planner IV; Eric Comfort, Public Works Technician; Sam Barnum, Building Safety Director; Brian Fish, Fire Chief; Chris Reising, Deputy City Manager of Development Services.
 
New Employees
Anne Hart, Utility Billing Services Supervisor – Public Works; Rhonda Lingafelter, Financial Support Technician – Building; Robin Schluckebier, Financial Support Technician – Building; Andrew Cartwright, Police Officer and Michael Tucker, Police Officer; Assistant Building Safety Director Chad Wiltrout; Aaron Harris, Planner II - Planning; and  Tanner Fairrington, Plans Examiner II – Building were introduced.
 
Retirements
Alan Bennett, Fire Captain and Lloyd Spear, Public Works.
 
20.     Approval or correction of the minutes of the July 17, 2014 regular meeting
         There being no corrections or amendments the minutes were approved as presented.
 
30.     Oral requests and communications from the audience
30.1   Quarterly Economic Development update from SOREDI – Postponed
 
30.2   Clay Bearnson, representing the Medford Parking Commission addressed the Council regarding changes that will be implemented in the Parking District.  Councilmember Corcoran questioned the diagonal parking.  Lynette O’Neal, Assistant to the Deputy City Manager addressed the Council and noted that this project is still under review.
 
30.3   Dan Marcisz, representing Jackson County Fire District #2, addressed the Council regarding Agenda Item 60.3 regarding cooperative services.  He supports the resolution but requested the Council add that the Council communicates with the District #2 Board on items as they are being reviewed.
 
30.4   Brian Baumgartner, representing IAFF, addressed the Council in support of the promotion of Fire Chief Fish. He spoke to the cooperative services resolution on Agenda Item 60.3 and thanked City Council for the opportunity to submit comments on this issue.  He spoke in support of the resolution and requested that Council maintain oversight of the process.  He thanked the Council for their support of the capital improvement projects for the Fire department.
 
30.5   Richard Nuckols, 1006 S. Oakdale Ave., Medford addressed the Council regarding the ban of medical marijuana.  He spoke in support of regulating and taxing the industry as a means of raising funds for the City. 
 
Councilmember Corcoran noted the City Council is looking at this and Mr. Swanson reported that the staff information and recommendation will be coming to the Council in a future study session.

40.     Consent calendar
40.1   COUNCIL BILL 2014-95  An ordinance approving a cash payment to Mahar Bros., Inc. of excess Street System Development Charge credits in the amount of $113,772.94 for dedication of right-of-way and street construction on Lone Oak Drive for Summerfield Subdivision, Phase 14.
 
40.2   COUNCIL BILL 2014-96  An ordinance granting a Revocable Right-of-Way Permit to the property owner of 3208 Parkview Court allowing a portable basketball hoop.
 
Motion:  Adopt the consent calendar.
Moved by:  Daniel Bunn               Seconded by:  John Michaels
Roll Call:  Councilmembers Daniel Bunn, John Michaels, Chris Corcoran, Eli Matthews, Tim Jackle, Dick Gordon and Bob Strosser voting yes.
Motion carried and the following Council Bills were duly adopted:  2014-95 and 2014-96.
 
Councilmember Gordon spoke to Agenda Item 40.2 and questioned if there was an easier way to deal with this issue as there are lots of these hoops in the City.  Cory Crebbin, Public Works Director noted that the issue is when the hoops are left in the public right of way. He noted that they do not get complaints when the hoops are moved when not being used.  He noted that leaving the hoops in the right of way, especially on the sidewalk is a violation of ADA standards.
 
50.     Items removed from consent calendar
 
60.     Ordinances and resolutions
60.1   COUNCIL BILL 2014-97  An ordinance authorizing execution of a Grant Agreement with the Housing Authority of Jackson County in the amount of $200,000 in 2014 Community Development Block Grant funds and an estimated $75,000 in program income for the Homeowner Repair Program.
 
Motion:  Adopt the ordinance authorizing the grant agreement with the Housing Authority of Jackson County.
Moved by:  Bob Strosser             Seconded by:  Eli Matthews
Roll Call:  Councilmembers Bob Strosser, Eli Matthews, Dick Gordon, Daniel Bunn, John Michaels, Tim Jackle and Chris Corcoran voting yes.
Ordinance 2014-97 was duly adopted.
 
60.2   COUNCIL BILL 2014-98  An ordinance amending Section 2.561 of the Medford Code pertaining to contracting and purchasing.
 
Motion:  Adopt the ordinance amending the Medford Code pertaining to contracting and purchasing.
Moved by:  Chris Corcoran           Seconded by:  Daniel Bunn
Roll Call:  Councilmembers Chris Corcoran, Daniel Bunn, Eli Matthews, Dick Gordon, John Michaels, Tim Jackle and Bob Strosser voting yes.
Ordinance 2014-98 was duly adopted.
 
60.3   COUNCIL BILL 2014-99  A resolution directing the Medford Fire Chief to explore additional opportunities for cooperative services with Jackson County Fire District #3, and with neighboring fire departments and districts to examine operations that best serve citizens and customers.
 
Motion:  Adopt the resolution directing the Medford Fire Chief to explore additional opportunities for cooperative services.
Moved by:  Daniel Bunn               Seconded by:  Chris Corcoran
 
Councilmember Bunn spoke to the motion and that he is supportive of this action as it gives guidance to the Fire Chief and that it is implicit that professional staff will be communicating with the stakeholders and Council as they move forward.
 
Deputy City Attorney Cooper noted that the resolution was revised to reflect the direction given by the Council at the August 14th study session.
  
Roll Call:  Councilmembers Daniel Bunn, Chris Corcoran, Bob Strosser, John Michaels, Tim Jackle, Dick Gordon and Eli Matthews voting yes.
Resolution 2014-99 was duly adopted.
 
60.4   COUNCIL BILL 2014-100 An ordinance authorizing execution of an Agreement with Local 2621, Council 75 of the American Federation of State, County, and Municipal Employees (AFSCME) representing the Medford Municipal Employees Association concerning wages, hours, fringe benefits, and other conditions of employment effective July 1, 2014, through June 30, 2017.
 
Motion:  Adopt the ordinance authorizing the agreement with AFSCME.
Moved by:  John Michaels                        Seconded by:  Daniel Bunn
 
Councilmember Corcoran addressed the Council and noted that he is concerned about the continued increases and the uncertain future for governments when it comes to revenue growth.  Councilmember Bunn agreed and noted that Mike Snyder and Human Resources did a fantastic job with the negotiation; all parties work in good faith to bring forward the agreement.
 
Councilmember Gordon questioned if the funds are available in the current budget to cover the wages and rollup costs.  Mr. Snyder stated that the funds are available in Personnel Services line items across all budgets.
 
Roll Call:  Councilmembers John Michaels, Daniel Bunn, Dick Gordon, Eli Matthews, Tim Jackle, Chris Corcoran and Bob Strosser voting yes.
Ordinance 2014-100 was duly adopted.
 
60.5   COUNCIL BILL 2014-101  An ordinance amending the Rules and Regulations for Executive, Supervisory and Confidential-Professional employees pertaining to wages, hours, fringe benefits and other working conditions effective July 1, 2014.
 
Motion:  Adopt the ordinance amending the Rules and Regulations for Executive, Supervisory and Confidential-Professional employees.
Moved by:  John Michaels                        Seconded by:  Daniel Bunn
 
Councilmember Bunn noted that this group of employees covers more than just the managers, that there are a large group of employees at various levels.
 
Roll Call:  Councilmembers John Michaels, Daniel Bunn, Dick Gordon, Eli Matthews, Bob Strosser, Tim Jackle and Chris Corcoran voting yes.
Ordinance 2014-101 was duly adopted.
 
60.6   COUNCIL BILL 2014-102  An ordinance amending the Employment Agreement between the City of Medford and the City Manager pertaining to wages, hours, fringe benefits, and other working conditions effective July 1, 2014.
 
Motion:  Tabled the ordinance.
Moved by:  Daniel Bunn               Seconded by:  Bob Strosser
 
Councilmember Bunn noted that the Council Officers are requesting additional time to discuss this issue.
 
Roll Call:  Councilmembers Daniel Bunn, Bob Strosser, Eli Matthews, John Michaels, Tim Jackle, Dick Gordon and Chris Corcoran voting yes.
Motion carried and so ordered.
 
70.     Council Business
70.1   Ward 2 Councilmember Vacancy
Councilmember Bunn noted that the City Council had interviewed the sole candidate, Clay Bearnson, for the vacant Ward 2 Council position.  Councilmember Matthews noted he was discouraged that there was only one applicant and that he would be inclined to recommend that the vacancy be left open to allow the voters to decide in November.  Councilmember Strosser expressed concern about filling the position at this time and noted that Mr. Bearnson interviewed well and this is not a reflection on him.
 
Motion:  Keep the Ward 2 Council vacancy open until the November 2014 election.
Moved by:  Eli Matthews              Seconded by:  Bob Strosser
Roll Call:  Councilmembers Eli Matthews, Bob Strosser, Daniel Bunn, John Michaels, Dick Gordon, Chris Corcoran and Tim Jackle voting yes.
Motion carried and so ordered.
 
70.2   Board & Commission Appointments
a.  Parking Commission
        
Councilmember Michaels, liaison to the Parking Commission, noted that the Commission Chair, Vice Chair and he had interviewed Brian Watkins and recommend appointment.
        
Motion:  Appoint Brian Watkins to the Parking Commission.
Moved by:  John Michaels                        Seconded by:  Eli Matthews
Roll Call:  Councilmembers John Michaels, Eli Matthews, Tim Jackle, Dick Gordon, Daniel Bunn, Chris Corcoran and Bob Strosser voting yes.
Motion carried and so ordered.
 
b.  Arts Commission
 
Councilmember Matthews, liaison to the Arts Commission, noted that the Commission Chair and he had interviewed Simone Stewart and Candace Watkins.
 
Motion:  Appoint Simone Stewart to the Arts Commission.
Moved by:  Eli Matthews              Seconded by:  John Michaels
Roll Call:  Councilmembers Eli Matthews, John Michaels, Dick Gordon, Daniel Bunn, Tim Jackle, Chris Corcoran and Bob Strosser voting yes.
Motion carried and so ordered.
 
70.3   Councilmember Bunn requested discussion on the memo circulated by the Council Officers and Councilmember Gordon regarding a code modification pertaining to purchasing. 
 
Motion:  Direct staff to prepare an ordinance for Council’s September 18, 2014 meeting to amend Section 2.503 of the Medford Code as follows: Section 2.503(1)(2a) change wording to “not exceeding $100,000”; Section 2.503(2)(4) delete the words “intergovernmental agreements and”; and any other changes necessary to carry out these modifications.
Moved by:  Dick Gordon              Seconded by:  Chris Corcoran
 
Councilmember Gordon spoke to the motion and noted he wants to modify the code as he feels it is in the best interest of the city; he does not believe there has been any misuse of the code, just feels the balance for responsibility should be balanced between Council and City Manager.  He noted that the State regulations permit the higher limit but it is not a requirement.  He spoke to the IGA issue in that the Council are the policy makers and the City Manager and staff carry out the policy.  He noted he feels that intergovernmental agreements are a method for establishing policies and he would like Council to approve these agreements above a certain limit.  He noted that the last portion of his motion was to provide direction so that staff can address any other areas of the code that might be affected by these changes.  He noted that over the last sixteen months he feels the Council is less informed about what is going on in the City, they are being kept in the dark and that this is not a total solution but will help.
 
Councilmember Corcoran noted that this is the result of unintended consequences and that he feels authorization level of $100,000 is reasonable.  He noted this is not a reflection of any criticism of Mr. Swanson.
 
Councilmembers discussed the issue regarding policy setting and Council accountability for those decisions.
 
Roll Call:  Councilmembers Dick Gordon, Chris Corcoran, Daniel Bunn, Tim Jackle, Eli Matthews, John Michaels and Bob Strosser voting yes.
Motion carried and so ordered.
 
 It was noted that this will come back to the Council at the September 18, 2014 Council meeting.
 
*Councilmember Corcoran left the meeting.
 
80.     City Manager and other staff reports
80.1   Capital Improvement Project Update Report by Brian Sjothun
Brian Sjothun, Parks & Recreation Director addressed the Council and provided an overview of the report.  He noted that the issue with the fountain/splash pad facility at Pear Blossom Park is not a warranty issue as the liner was not included in the design.  Staff is working to determine a temporary repair and will be obtaining the cost and design of a long-term repair.
 
80.2   Human Resource Director Mike Snyder addressed the Council expressed appreciation of Council and management for support during union negotiation process.  Spoke to the employee who were very helpful in the process and their dedication to the City.
 
80.3   Mr. Swanson noted that the next KCMX radio spot will be Tuesday, August 26 at 8:00 a.m. and we are looking for attendees and topics.
 
80.4   Mr. Swanson noted that Thursday, August 18th will be the Medford Forum show and he and Larry Masterman will be speaking about Emergency Preparedness.
 
80.5   Mr. Swanson reported that the CGI Communications project to update the Community Videos on the City’s website has been completed.  The videos have been updated with new photos and information.  In addition a new video was added for “Community Organizations” which highlights the social service and non-profit organizations and encourages volunteerism.
 
80.6   Mr. Swanson noted that the deadline to file for the 2014 November election for Council is Tuesday, August 26 at 5:00 p.m.  He noted that the following individuals have completed their paperwork and will be on the ballot:  Ward 1 – Tim Jackle; Ward 2 – Marlene Nuckols, Clay Bearnson, Tim D’Alessandro; Ward 3 – Kevin Stine, Don Libby, Travis Hardey; Ward 4 – Michael Zarasinski, Andrew Watson, George Schroeder.
 
90.     Propositions and remarks from the Mayor and Councilmembers
90.1   Proclamations issued:
               None
 
90.2   Further Council committee reports.
a.   Councilmember Strosser reported on the Water Commission meeting and discussion of equipment failure, drought report, and TAP line testing.
                 
90.3   Mayor Wheeler noted he had appointed Grace Jovanovic, Isabella Suarez, Isabella Sendar and Ellie Hough to the Mayor’s Youth Advisory Commission.
 
90.4   Councilmember Gordon spoke to the Jackson County public health building and appreciation of the changes that the County made to free up money to add additional footage to the building.
 
90.5   Councilmember Gordon spoke to Charter’s customer service and his unhappiness that the Charter executives have still not added PAC 12 to their lineup.
 
100.   Adjournment to the evening session
         The meeting adjourned to the evening session at 1:53 p.m.
 
 
EVENING SESSION
 
 
The evening session was called to order at 7:00 p.m. in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
 
Mayor Gary Wheeler; Councilmembers Dick Gordon, Daniel Bunn, Bob Strosser, Eli Matthews, John Michaels, Tim Jackle and Chris Corcoran.
 
City Manager Eric Swanson; Deputy City Manager Bill Hoke; Deputy City Attorney Lori Cooper; City Recorder Glenda Wilson.
 
110.   Oral requests and communications from the audience
110.1    Ada Conner-Coash, representing Roots & Wings Child Development, addressed the Council and requested that the Council consider changing of the amount of utility fees that their organization is being required to pay.  They would like to be assessed based on the number of students, as is done for public schools.
 
Motion:  Direct staff to report back on utility fees for preschools.
Moved by:  Daniel Bunn               Seconded by:  John Michaels
Roll Call:  Councilmembers Daniel Bunn, John Michaels, Dick Gordon, Bob Strosser, Chris Corcoran, Tim Jackle and Eli Matthews voting yes.
Motion carried and so ordered.
 
120.   Public hearings
120.1    COUNCIL BILL 2014-103  An ordinance amending Sections 8.003 and 8.004 of the Medford Code pertaining to appeals of business license and taxi driver identification card denials and revocations.
 
Lori Cooper, Deputy City Attorney provided a staff report.  She noted the amendment will provide for streamlining of the appeal process based on Council direction at a study session.
 
Councilmember Gordon requested definition of “imminent threat to life or property” and Ms. Cooper noted that if this was to be invoked, each case would be reviewed by the Legal staff.  Councilmember Gordon questioned what the fee for the appeal would be and Ms. Cooper noted that would come forward under a separate agenda item.
 
Public hearing opened.
         None
Public hearing closed.
 
Motion:  Adopt the ordinance modifying the Medford Code Chapter 8 pertaining to appeals of business license and taxi drive identification card denials and revocations; provided no appeal be delayed due to lack of established fee schedule.
Moved by:  Bob Strosser             Seconded by:  Daniel Bunn
Roll Call:  Councilmembers Bob Strosser, Daniel Bunn, Eli Matthews, Dick Gordon, John Michaels, Tim Jackle and Chris Corcoran voting yes.
Ordinance 2014-103 was duly adopted.
 
120.2    COUNCIL BILL 2014-104  An ordinance amending Sections 10.012, 10.840, and 10.1022 of the Medford Code pertaining to portable storage containers.  (DCA-14-028) (Land Use, Legislative)
 
John Adam, Senior Planner, addressed the Council and provided a staff report.  He provided the history of the request for these containers at some retailers who use them for storage during the holiday season.  This is currently not allowed by the Medford Code.  Planning Commission held several study sessions to consider options to address this request.  A summary of standards was developed.  He reviewed the criteria for approval and noted that the Planning Commission is recommending adoption of the ordinance.
 
Public hearing opened.
1.  John McBride, representing Wal-Mart, 5615 Crater Lake Hwy., Medford, addressed the Council and noted that they are happy with the code amendment and requested that the Council waive the 60 day permit filing restriction this year.
2.  Shawn Gillespie, 455 Lozier Lane, Medford, spoke to the code requirement and suggested that if this was allowed that the containers be not unsightly.
Public hearing closed.
 
Councilmember Bunn questioned if this was address by Site Plan & Architectural Commission when reviewing the application for Wal-Mart.  Councilmember Jackle noted that the issue was discussed and was either stipulated to by the applicant or the applicant was able to address within their comments.  He expressed concern that this is an end around the Site Plan & Architectural Commission approval process.
 
Motion:  Deny the ordinance.
Moved by:  Tim Jackle                 Seconded by:  John Michaels
 
Councilmember Jackle express concern about creating a discretionary land use decision that affects few structures in Medford.  Feels this should be noticed to the abutting property owners, this is a land use decision.  He spoke to history of Council reacting to specific requests and that this needs to be addressed in a broader context.  He noted he feels this needs more study. 
 
Councilmember Gordon expressed concern that as the Christmas season is coming up quickly that the Council needs to provide some opportunity for the business and community to address this issue this year.
 
Councilmembers discussed the issue as it could affect land use and have a broader impact.  Discussion about the potential to include a sunset to accommodate the current year and allow staff time to further study the issue and bring forward options for the future.
 
Councilmember Jackle withdrew his motion.
 
Motion:  Adopt the ordinance amending the Medford Code Chapter 10 pertaining to portable storage containers with a sunset of June 30, 2015.
Moved by:  Dick Gordon              Seconded by:  Bob Strosser
Roll Call:  Councilmembers Dick Gordon, Bob Strosser, Tim Jackle, John Michaels, Chris Corcoran, Daniel Bunn and Eli Matthews voting yes.
Ordinance 2014-104 was duly adopted as amended.
 
120.3    COUNCIL BILL 2014-105  A resolution approving plans, with modifications, to improve Lozier Lane between West Main Street and Stewart Avenue and Prune Street from Lozier Lane to Vick Lane. (TF-14-050) (Land Use, Quasi-judicial)
 
Joe Slaughter, Planner IV addressed the Council and provided a staff report.  He noted that this project will widen Lozier Lane from West Main St. to Steward Ave. to include a continuous center left0turn lane, two travel lanes, bike lanes and sidewalks on each side, and will include construction of curb and gutter, underground drainage improvements, street lighting, and signal modifications at the Lozier Lane/W. Main Street intersection.  The project will also improve Prune Street from Lozier Lane to Vick lane where it is currently barricaded, to include paving and installation of curbs, gutters, planter strips and sidewalks on both sides.  Once Prune St. is improved, it will be permanently re-opened and used as a detour to facilitate Lozier Lane construction.  This project is the second phase of a larger project that will eventually provide for a north-south major collector from Garfield to OR 238.
 
Mr. Adam noted that the street alignment has been optimized to “best fit” the neighborhood with the sole aim to minimize impacts on adjacent homes; specifically, by maximizing the distance between the new street improvements and adjacent homes.  He described the proposed exceptions to the City standards.  He noted that the Bicycle and Pedestrian Advisory Committee reviewed the proposal and is recommending approval with the addition of bicycle lane route markers along the improved section of Lozier Lane from W. Main St. to Stewart Avenue.  The Planning Commission and Bicycle and Pedestrian Advisory Committee recommend approval with the modifications recommended by them be taken into consideration by the Engineering staff.
 
Councilmembers question jurisdiction of these streets and Mr. Adam noted that Mr. Crebbin could address this under the public hearing.
 
Public hearing opened.
1.  Cory Crebbin, Public Works Director addressed the Council.  He spoke to the fiscal impacts and that the Council has already approved the project within the adopted Transportation System Plan in 2003.  He noted that funding for the project is provided through the Congestion Mitigation and Air Quality and Federal Aid Surface Transportation Program specifically for this project.   He noted that the recommendation of the Planning Commission to work with property owners to address driveway issues is supported by the Public Works staff.  He noted that the center median may not be practical and that roadside turn outs recommended can be addressed.  In regards to the Bicycle & Pedestrian Advisory Committee recommendation for “candlesticks” this is not a favored solution as where these are installed the street cannot be swept.  He noted that this is a joint project with Jackson County and that he will recommend that the City take jurisdiction once the improvements are completed.
 
2.  Egar Hee, representing Siskiyou Bicycle Club and a member of the Bicycle & Pedestrian Committee spoke in favor of the plan and bike lanes.  He requested that the Council keep the bicycle lanes at 4 foot from the edge of the gutter apron to allow for the safety of bicyclists.
 
3.  Mike Mayne, Chair of Bicycle & Pedestrian Advisory Committee, requested that the Council support the protected bike lanes. 
 
Councilmember Matthews reported exparte communication with owners of 2230 W. Prune Street and this will not affect his ability to participate on this issue.
 
4.  Eric West, 794 Lozier Lane Baptist Church, requested the Council approve of additional access driveway to their property to all access to the ballpark and parking behind the church. 
 
5.  Mark Bartholomew, 717 Murphy Road, Medford representing the property owner of 945 Lozier Lane, addressed the Council in support of the project in general. However, he is requesting the Council address the removal of access for his client to the back of his property.  With the additional width of the new street section this will make the driveway too short for most cars and they would like to keep the carport access on the other side of the property. 
 
6.  Shawn Gillespie, 455 Lozier Lane, Medford addressed the Council and noted he agrees with the scope of the project but was opposed to the elimination of landscaping along Lozier as it provides sound barrier. He is also opposed to the planter strip and to losing his secondary driveway.  Feels Columbus should be improved before Prune improvements. 
 
7.  Rob Enderlin, 715 Lozier Lane, Medford feels that the width of the project is imposing is too wide and requested that the second access remain to allow access to his barns behind his home and also to the second property he owns.
 
8.  Ron Harris, 582 Lozier Lane, Medford spoke in opposition to the removal of his access as this will limit his driveway from a half circle to a hammerhead.  He noted three units use the driveway and this will create a safety issue for drivers and will not improve the property.
 
9.  Gregory Martin, 629 Lozier Lane, Medford spoke to the removal of his access due to the existing driveways.
 
10.  Layodie Rasmussen, addressed the Council and noted she was the person who requested the barricades on Prune Street be put in to eliminate individuals speeding down the street.  She expressed concern with the removal of a tree in her property and concern for her safety with the removal of the barricades and the improvement. She would like to have sidewalk on one side only.
 
11.  Mark McQueen, 300 Medford Heights Lane, Medford spoke in support of the plan but is opposed to the removal of the access from his property at the corner of Lozier Lane and W. Main St. onto Lozier lane.
 
12.  Don Kelly, 2235 W. Prune St., Medford addressed the Council regarding the park strips and he would like to not have these installed on Prune St.  He noted that the improvement of Lozier Lane is needed.
 
13.  Connie Day, 903 Lozier Lane, Medford addressed the Council and spoke to the traffic on Lozier Lane that makes pulling out dangerous.  She is opposed to the improvement of the street, they like the quaint lane and suggested that the Council use the funds elsewhere.  She questioned how this improvement will affect her property taxes as she is on a fixed income.
 
14.  Robert Rice, 734 S. Holly St., Medford addressed the Council regarding spoke to the difficulty in getting onto Lozier Lane.
 
15.  Cory Crebbin, under rebuttal, addressed the Council, spoke to drawings that were provided to the property owners to help understand the project scope.  He noted that Public Works does not object to removal of park strips on Prune Street.  He noted that the existing private improvements on Prune Street are in the public right of way.  Regarding the additional accesses requests, all parking areas such as church need to be paved.  He noted that the funding for this project cannot be spent on any other project.  He spoke to staff recommending shared access for two properties as a method to reduce the number of driveways onto Lozier Lane.  He noted that the large tree at end of Prune St. has been address by the elimination of the planter strip in that area.  He spoke to the removal of the driveway from the 7-11 Store on the corner of W. Main St. and Lozier Lane.
 
Council discussion with Mr. Crebbin on how to accommodate individual requests.  Discussion of stipulating that those with standing be allowed their requests for the additional access. 
Public hearing closed.
 
Motion: Adopt the resolution authorizing the Lozier Lane and Prune Street improvements with the modifications  recommended by the Planning Commission and the Bicycle and Pedestrian Advisory Committee to be taken into consideration by the Engineering staff; additionally Public Works shall be authorized to provide improvements to private driveways in connection with the project; and furthermore, that the planter strips on Prune Street be removed from the plan.
Moved by:  Daniel Bunn               Seconded by: Bob Strosser
Roll Call:  Councilmembers Daniel Bunn, Bob Strosser, Eli Matthews, Dick Gordon, John Michaels, Tim Jackle and Chris Corcoran voting yes.
Resolution 2014-105 was duly adopted.
 
Motion:  Direct staff to work with the property owners with standing on this TF (Council or Planning public hearings) to address driveway conflicts.
Moved by:  Daniel Bunn               Seconded by:  Bob Strosser
Roll Call:  Councilmembers Daniel Bunn, Bob Strosser, Eli Matthews, Dick Gordon, John Michaels, Tim Jackle and Chris Corcoran voting yes.
Motion carried and so ordered.
 
Mayor declared a 10 minute recess.
********************************
Meeting reconvened with same persons present.
 
Motion:  Continue the meeting until the end of the agenda.
Moved by:  Bob Strosser             Seconded by:  Daniel Bunn
Roll Call:  Councilmembers Bob Strosser, Daniel Bunn, Eli Matthews, Chris Corcoran, Tim Jackle, Dick Gordon and John Michaels voting yes.
Motion carried and so ordered.
 
120.4    COUNCIL BILL 2014-106  A resolution denying a protest of the notice of intent to award a contract to Chrysalis Government Solutions, LLC, for the Enterprise Resource Planning Project.
 
Alison Chan, Finance Director provided a staff report.  She noted that the City had published a Request for Proposal (RFP) for an Enterprise Resource Planning (ERP) consultant to help the City document current and desired business processes, publish a request for proposal for an enterprise resource project solution, evaluate the responses, negotiate a contract and provide project management for the implementation.  Five consultants responded to the ERP Consultant RFP.  The evaluation committee scored the responses which resulted in intent to award to Schafer Consulting.  A protest following the initial intent to award.  As a result of the protest, the City withdrew its intent to award and published Addendum 3 to the ERP Consultant RFP.  Addendum 3 clarified the scope of work, solicits a fixed price for services, and adds a requirement for an onsite visit by the three finalists selected by the evaluation committee.  The onsite visit was added to help the evaluation committee determine whom they believe will work best with City staff.  Addendum 3 responses were limited to and received from the same five original responders.  The evaluation committee scored and selected three finalists for interview. Following the interviews, chrysalis Government Solutions received the highest score and was notified of the intent to award the contract to them.  Schafer Consulting protested the intent to award.
 
Public hearing opened.
         None
Public hearing closed.
 
Motion:  Adopt the resolution denying the protest.
Moved by:  John Michaels                        Seconded by:  Bob Strosser
Roll Call:  Councilmembers John Michaels, Bob Strosser, Dick Gordon, Tim Jackle, Daniel Bunn, Chris Corcoran and Eli Matthews voting yes.
Resolution 2014-16 was duly adopted.
 
130.   Ordinances and resolutions
130.1    COUNCIL BILL 2014-107  An ordinance awarding a contract in the amount of $244,830 to Chrysalis Government Solutions, LLC, to provide consulting services for the Enterprise Resource Planning Project.
 
Motion:  Adopt the ordinance awarding a contract in the amount of $244,830 to Chrysalis Government Solutions, LLC to provide consulting services for the Enterprise Resource Planning Project.
Moved by:  John Michaels                        Seconded by:  Daniel Bunn
Roll Call:  Councilmembers John Michaels, Daniel Bunn, Eli Matthews, Chris Corcoran, Tim Jackle, Dick Gordon and Bob Strosser voting yes.
Ordinance 2014-107   was duly adopted.
 
130.2    COUNCIL BILL 2014-108  A resolution adopting a seventh Supplemental Budget for the 2013-15 biennium.
 
                     Alison Chan, Finance Director provided a staff report.
 
Motion:  Adopt the resolution adopting a seventh Supplemental Budget for the 2013-15 biennium.
Moved by:  Chris Corcoran           Seconded by: Eli Matthews
Roll Call:  Councilmembers Chris Corcoran, Eli Matthews, Dick Gordon, Bob Strosser, Daniel Bunn, John Michaels and Tim Jackle voting yes.
Resolution 2014-108 was duly adopted.
 
130.3    COUNCIL BILL 2014-109  A resolution adopting a fee for appeals of business license and taxi driver identification card denials and revocations.
 
 
Motion:  Adopt the resolution adopting a fee for appeals of business license and taxi driver identification card denials and revocations.
Moved by:  Daniel Bunn               Seconded by:  Bob Strosser
Roll Call:  Councilmembers Daniel Bunn, Bob Strosser, Dick Gordon, John Michaels, Tim Jackle, Eli Matthews and Chris Corcoran voting yes.
Resolution 2014-109 was duly adopted.
 
140.   Council Business
 
150.   Further reports from the City Manager and staff
150.1    Quarterly Financial Report by Alison Chan
                     Deferred to the September 4, 2014 Council meeting.
 
160.   Propositions and remarks from the Mayor and Councilmembers
160.1    Further Council committee reports.
a.   Councilmember Corcoran reported on the Southern Oregon Regional Economic Development, Inc. board meeting.  He noted that they will be working on a comprehensive economic development strategy and that Bill Hoke will be a part of the committee.
 
b.   Councilmember Gordon reported on the Site Plan & Architectural Commission meeting.
 
160.2    Further remarks from Mayor and Councilmembers.
 
170.   Adjournment
There being no further business, this Council meeting adjourned at 10:19 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.
 
 
 
 
Glenda Wilson
City Recorder

© 2017 City Of Medford  •  Site By Project A

Quicklinks

Select Language

Share This Page

Back to Top