Agenda & Minutes

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Mayor & Council (View All)

City Council

Minutes
Thursday, September 04, 2014

                     MINUTES OF THE REGULAR MEETING OF THE MEDFORD CITY COUNCIL
 
                                                                September 4, 2014
                                                                             
                                                                  NOON SESSION
 
 
The regular meeting of the Medford City Council was called to order at 12:00 noon in the Council Chambers of the Medford City Hall on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Daniel Bunn, Chris Corcoran*, Tim Jackle, Eli Matthews, Bob Strosser
 
City Manager Eric Swanson; Deputy City Manager Bill Hoke; Deputy City Attorney Lori Cooper; Deputy City Recorder Karen Spoonts
 
Councilmembers Dick Gordon and John Michaels were absent.
 
*Left as noted
 
20.     Approval or correction of the minutes of the July 31, 2014 special meeting and the August 21, 2014 regular meeting
         There being no additions or corrections, the minutes were approved as presented.
 
30.     Oral requests and communications from the audience
Mayor Wheeler acknowledged Jackson County Commissioner Don Skundrick who was in the audience.
 
30.1   Quarterly and Annual Travel Medford Update by Anne Jenkins
         Anne Jenkins of Travel Medford presented the quarterly and annual report and provided information on various activities that have taken place and what Travel Medford has done to bring visitors into our valley. She noted there has been a significant increase in visitors.
 
30.2   City Manager Swanson stated that staff met with Charter regarding Comcast purchasing Charter. Staff has negotiated with Comcast pertaining to the current agreement. Mr. Swanson noted that Comcast has a PAC 10 network and a PAC nationwide channel as well. They also have a reduced internet rate for low income families who are eligible for free school lunches. Tim Goodman of Comcast spoke and noted they are in the process of purchasing Time Warner; if that happens the purchase of Charter will go through. Comcast is the largest provider of internet subscribers. Mr. Swanson encouraged them to seek out various entities in the area as well. Mr. Goodman stated that they are very involved in Chambers from the cities where they are located.
 
30.3   Bobby Holton with Friends Helping Friends, expressed concern for those they serve, such as the homeless, elderly and mentally ill.  The Jackson County Homeless Task Force has an idea for taking care of them but Ms. Holton stated that we need something for the homeless now.
 
40.     Consent calendar
40.1   COUNCIL BILL 2014-110  An ordinance awarding a contract in the amount of $239,916.65 to Copeland Paving, Inc. for tennis court improvements at Fichtner-Mainwaring Park.
 
40.2   COUNCIL BILL 2014-111  An ordinance awarding a contract in the amount of $307,461 to Brown & Caldwell for predesign of the Aeration Basin Improvement Project.
 
40.3   COUNCIL BILL 2014-112  An ordinance approving cash payments to Jackson County Airport Authority of Street System Development Charges credits in the amount of $158,729 for street improvements on Bullock Road.
 
40.4   COUNCIL BILL 2014-113  An ordinance authorizing execution of an Intergovernmental Agreement with Jackson County to fund a “Safe Schools” project.
 
40.5   COUNCIL BILL 2014-114 A ordinance authorizing acceptance and expenditure of a Edward Byrne Memorial Justice Assistance Grant in the total amount of $73,770 for community policing or school safety programs.
 
Motion:  Adopt consent calendar
Moved by:  Bob Strosser                                                         Seconded by: Daniel Bunn 
Roll call:  Councilmembers Bunn, Corcoran, Jackle, Matthews, and Strosser voting yes; Jackle abstained from 40.1.
Motion carried and so ordered.  The following Council Bills were approved: #2014-110, 2014-111, 2014-112, 2014-113 and 2014-114.     
 
50.     Items removed from consent calendar
        
60.     Ordinances and resolutions
60.1   COUNCIL BILL 2014-115  An ordinance authorizing execution of an Oregon Transportation Infrastructure Bank Loan Commitment Letter for $10 million improvements to a section of Foothill Road.
 
Motion:  Authorize execution of an Oregon Transportation Infrastructure Bank Loan Commitment Letter for $10 million improvements to a section of Foothill Road.
Moved by:  Daniel Bunn                                                           Seconded by: Eli Matthews 
 
Public Works Director Crebbin presented the staff report and stated that Phase One has been completed and that council had identified Foothill Road as the highest priority corridor. Jackson County has identified Foothill Road as their second priority.
 
Councilmember Bunn remarked that staff has done a fantastic job getting this loan. Councilmember Jackle questioned how this is handled in the budget process. Mr. Crebbin explained that it will not be taken out of the street utility fee but will be from the street SDC funds; staff will continue to look at this throughout the loan. Discussed was taking it out of the gas tax; Mr. Crebbin noted that staff tends to take out of funds that are restricted. Mr. Swanson noted that one of the benefits will be to improve that corridor which can help funding from other sources for other projects.
 
Roll call:  Councilmembers Bunn, Corcoran, Jackle, Matthews, and Strosser voting yes.
Ordinance #2014-115 was duly adopted.
 
60.2   COUNCIL BILL 2014-116  An ordinance authorizing execution of a Disposition and Development Agreement between the City of Medford (City), the Medford Urban Renewal Agency (Agency), and Sky Park LLC pertaining to development of a residential project located at 206 S. Central Avenue.
 
Motion: Authorize execution of a Disposition and Development Agreement between the City of Medford, the Medford Urban Renewal Agency, and Sky Park LLC pertaining to development of a residential project located at 206 S. Central Avenue.
Moved by:  Chris Corcoran                                                      Seconded by: Daniel Bunn 
 
Councilmember Corcoran noted that this is a project that has been discussed for some time and is thankful that it coming to fruition. This project helps with the residential component of the renewing of downtown. Deputy City Manager Hoke noted that the reason this is coming to council is because council will be responsible for this when MURA sunsets. The lease will come back to council in October. Councilmember Bunn noted that both Mr. Hoke and Deputy City Attorney Cooper have spent quite a bit of time on this.
 
Roll call:  Councilmembers Bunn, Corcoran, Jackle, Matthews, and Strosser voting yes.
Ordinance #2014-116 was duly adopted.
 
70.     Council Business
70.1   Mayor Wheeler stated that he will be out of town September 18 and although Councilmember Gordon requested the intergovernmental agreement topic be brought back to council at that time he would like to continue discussion to the October 2, 2014 meeting. Mr. Wheeler further stated that although Councilmember Gordon was not in attendance he agreed to change the date.
 
Motion:  Move discussion of the inter-governmental agreement topic to the October 2, 2014 council meeting.
Moved by:  Bob Strosser                                                         Seconded by: Daniel Bunn 
Roll call:  Councilmembers Bunn, Corcoran, Jackle, Matthews, and Strosser voting yes.
Motion carried and so ordered. 
 
80.     City Manager and other staff reports
80.1   Quarterly Financial Report by Alison Chan
Mr. Swanson reported that future reports will contain expanded information by fund. Finance Director Chan presented the year-end financial general fund information. She stated that funds are gradually increasing; in the future we will see increased revenue and stated the reasons why she thought this. General Fund revenues are on budget. Councilmember Corcoran complimented Ms. Chan and questioned Fund 82 pertaining to maintenance and repairs to vehicles. Ms. Chan noted that it is self-sustaining but in any fund there can be times when you spend more, such as purchasing a large item. Mr. Crebbin noted that an in-ground lift was needed which cost $250,000 and that there is no general fund subsidy to this account. Ms. Chan noted without this purchase we were financially ahead. Councilmember Strosser questioned what the life of the in-ground lift would be; Mr. Crebbin noted that the average lifetime is about 25 years and that it is much safer to use as well. Councilmember Corcoran questioned how many automobiles we service and how many were fire trucks; Mr. Crebbin noted we service about 400 and about 40% were fire trucks. Ms. Chan remarked that Mr. Crebbin is extremely conservative to debt but there are times when it is financially prudent to take it on.
 
80.2   Loss Prevention Report by Alison Chan and Denise Bostwick
Ms. Chan provided an update on the Municipal Court Theft Program. This self-funded program is for those who have shoplifted; originally this program was provided by the County but was dropped in 2006. This year we will be giving $7,000 to the Loss Prevention Program. There is a Better Choices Class available to those in the program; the City has hired a part time person to teach this class.
 
Councilmember Bunn questioned how much money runs through this; Ms. Chan stated that for this year it was just under $25,000. Councilmember Jackle questioned how much is being returned back to the stores; Ms. Chan was unsure how much the stores loose but there is no money going directly to them anymore. Mr. Swanson stressed the importance of this program as in the end we all pay for shoplifters.
 
80.3   Further reports from City Manager
a.      Mr. Swanson stated that the League of Oregon Cities City Hall Day is scheduled for Thursday, September 11 at the Carnegie Building; those who have not confirmed are to contact Winnie Shepard, Assistant to the City Manager.
 
b.      Emergency Management Coordinator Larry Masterman will be on the Bill Meyer Show tomorrow to talk about emergency management. Anyone interested in joining him should contact the City Manager’s office.
 
c.      The September 8, 2014 Medford Forum is cancelled; the next forum will be Wednesday, September 17, 2014.
 
d.      Chris Reising, Deputy City Manager for Development Services, presented a video of the earthquake damage to the Napa valley which caused 129 red tag buildings, 1,000 yellow tags and 130 water main breaks. Mayor Wheeler remarked that Napa reminds him of Medford and thought this video was a good example on why some buildings are not leased due to the strong standards for earthquakes. Mr. Swanson noted the focus has been on preparedness and that 50% of businesses no longer operate after an earthquake. Mr. Reising stated that Napa had a proactive approach to a seismic upgrade and many buildings had met the deadline. He noted that the Medford ordinance pertaining to seismic upgrades has to do with remodels and is being looked at for future changes.
 
* Councilmember Chris Corcoran left.
 
90.     Propositions and remarks from the Mayor and Councilmembers
90.1   Proclamations issued:
               Constitution Week – September 17 - 23, 2014
 
 90.2   Further Council committee reports.
                  None.
 
90.3   Further remarks from Mayor and Councilmembers.
a.   Councilmember Matthews thanked the Parks & Recreation Department for the rededication of Union Park. He noted there was good feedback from the community.
 
b.   Councilmember Matthews stated that he will attend the Medford Forum on Wednesday, September 17, 2014 pertaining to the Vietnam Memorial Wall.
 
c.   Mayor Wheeler noted that many neighbors came up to him and thanked the City for the upgrades to Union Park.
 
d.   Mayor Wheeler stated that there will be a Council Study Session tonight at 6 p.m. pertaining to a marijuana tax.
 
100.   Adjournment to the evening session
The meeting adjourned to the evening session at 1:48 p.m.
 
EVENING SESSION
 
 
The regular evening session of the Medford City Council was called to order at 7:00 p.m. in the Council Chambers of the Medford City Hall on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Daniel Bunn, Dick Gordon, Tim Jackle, Eli Matthews, Bob Strosser
 
Pro Tem City Manager Bill Hoke; City Attorney John Huttl; Deputy City Recorder Karen Spoonts
 
Councilmember Chris Corcoran and John Michaels were absent.
 
110.   Oral requests and communications from the audience
 
120.   Public hearings
120.1    COUNCIL BILL 2014-117  An ordinance approving a Class ‘A’ (major) amendment to the Citizen Involvement Element of the Comprehensive Plan pertaining to the Citizens Planning Advisory Committee (CPAC).  (CP-13-047)
 
Carla Angeli Paladino, Planner III, presented the staff report stating that new committees and commissions were created to address specific topics of citywide importance such as the Parks Commission, Arts Commission, and Housing Commission. With the addition of these other citizen groups the role of the CPAC has changed over the years, prompting review of the committee and its role in the citizen involvement program.  The plan amendment removed CPAC and updates the entire element to better reflect the City’s program.
 
Councilmember Gordon questioned if this needed to go to DLCD for their comments; Ms. Paladino stated that we have notified them and will send the final report.
 
Motion:  Approve a Class ‘A’ (major) amendment to the Citizen Involvement Element of the Comprehensive Plan pertaining to the Citizens Planning Advisory Committee. 
Moved by:  Daniel Bunn                                                           Seconded by: Eli Matthews 
 
Councilmember Gordon stated that LCDC has a similar committee as CPAC and their job is to increase citizen involvement; he would have preferred to put CPAC on hiatus for five years.
 
Roll call:  Councilmembers Bunn, Corcoran, Gordon, Jackle, and Strosser voting yes.
Ordinance #2014-117 was duly adopted.
 
120.2    COUNCIL BILL 2014-118  An ordinance repealing Section 2.472 and amending Sections 10.122 and 10.146 of the Medford Code pertaining to the Citizens Planning Advisory Committee and authority of the Planning Commission; other housekeeping items.  (DCA-14-023)
 
Carla Angeli Paladino, Planner III, presented the staff report stating that the Citizen Involvement Element of the Comprehensive Plan is proposed to be updated in order to better reflect the citizen involvement program of the City. Other changes relate to the authority of the Planning Commission and some housekeeping amendments related to the referral agency distribution table.
 
Motion:  Repeal Section 2.472 and amending Sections 10.122 and 10.146 of the Medford Code pertaining to the Citizens Planning Advisory Committee and authority of the Planning Commission; other housekeeping items.
Moved by:  Daniel Bunn                                                           Seconded by: Bob Strosser 
Roll call:  Councilmembers Bunn, Gordon, Jackle, Matthews, and Strosser voting yes.
Ordinance #2014-118 was duly adopted.
 
130.   Ordinances and resolutions
         None
        
140.   Council Business
         None
 
150.   Further reports from the City Manager and staff
         None
 
160.   Propositions and remarks from the Mayor and Councilmembers
160.1    Further Council committee reports.
a.   Councilmember Strosser attended the Medford Water Commission meeting yesterday and presented highlights of the meeting. Mayor Wheeler questioned the line to Ashland; Councilmember Strosser noted there was no adverse feedback given.
 
b.   Councilmember Matthews attended the Arts Commission meeting and provided information on the downtown Arts Festival and the Hawthorne Park Viaduct Art Project.  
                    
160.2    Further remarks from Mayor and Councilmembers.
 a.   Councilmember Strosser questioned where people can donate to the Vietnam Wall; Councilmember Matthews noted that they can go to www.sobv.org to donate and anyone can buy a brick for $100. Councilmember Matthews stated that the Vietnam Wall would be located at the Veteran’s Memorial Park. The goal is to raise $250,000 within the next twelve months. Councilmember Strosser noted that all funds are privately raised.
 
 b.  Mayor Wheeler stated that City Hall Day will be at the Carnegie Building on Thursday, September 11.
 
170.   Adjournment
There being no further business, this Council meeting adjourned at 7:40 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.
 
 
 
Karen M. Spoonts, MMC
Deputy City Recorder
 

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