Medford City Council Study Session
August 21, 2014
The meeting was called to order at 6:00 p.m. in the Medford Room, City Hall, 411 W. 8th Street, Medford with the following members present.
Mayor Gary Wheeler; Councilmembers John Michaels, Dick Gordon, Eli Matthews, Daniel Bunn, Bob Strosser, Tim Jackle and Eli Matthews.
Mr. Swanson noted that this meeting was not noticed appropriately but Legal advises that we can proceed as no action is being taken during the meeting.
- City of Medford 2013 Bonds: Alison Chan, Finance Director addressed the Council and provided information regarding the issuance of $38,155,000 in bonds (proceeds were $39.02 million) that occurred in December of 2013. The bond proceeds were for the Police headquarters and secured parking, Fire stations and the U.S. Cellular Community Park capital improvement projects. She noted how the bonds payments will be made from revenue from the increased Public Safety fees and the revenue from the increased Car Rental Tax.
She noted that as a part of the ORW contract for the Police Headquarters and parking, $65,000 was allocated for schematic and design development and construction estimates for vacated space on the first and second floors of City Hall. She noted that the projected timing for this phase of the contract work would be from October to January for a City team to review dept. needs and present information to the Council. Then from February to April of 2015 ORW would do the design development and cost estimates and the bid process and awarding of the bid would be done with renovation to be completed by December 2016.
She reviewed with Bond Counsel the Bond “Official Statement” and it does allow for the renovation expenditures. However, Bond Counsel is recommending that the Council issue a resolution that provides clarifying statements regarding this use of bond funds.
Councilmember Gordon questioned how the renovations would be funded and Ms. Chan noted that would be part of the biennium budget.
Councilmember Bunn noted he is comfortable with use of the bond funds for the planning process but not for construction costs. Councilmember Strosser would like to not commit bond proceeds until the Police facility is completed.
Councilmember Gordon noted that we need to get a cost estimate but his issue is using the bond proceeds for this when the bond was for the fire stations and policy facilities. He is uncomfortable diverting the funds to another project that is not part of what the Council has presented to the public that the bonds were intended for and that Council should be looking at utilization of the General Fund.
Mayor Wheeler noted that this needs to be done so that we have some estimates of what it will cost and then the Council can identify how the construction costs can be paid.
Council discussed use of other funding to cover the cost of the design work and requested that staff look at other options and bring back to the Council.
The meeting adjourned at 6:38 p.m.