Agenda & Minutes

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Mayor & Council (View All)

City Council

Minutes
Thursday, September 18, 2014

                                    MINUTES OF THE MEDFORD CITY COUNCIL MEETING
 
                                                               September 18, 2014
                                                                             
 
The regular meeting was called to order at noon in the Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
 
Councilmembers Daniel Bunn, Eli Matthews, John Michaels, Bob Strosser, Dick Gordon and Chris Corcoran.
 
Mayor Gary Wheeler and Councilmember Tim Jackle were absent.
 
Deputy City Manager Bill Hoke; Deputy City Attorney Lori Cooper; City Recorder Glenda Wilson.
 
Employee Recognition/Promotion
Employees from Parks & Recreation and Police Departments were recognized for their years of service.  David Ackles, Fire Captain; Derrek Butterfield, Fire Engineer and Tracy Carter, Planner I were recognized for their recent promotions.
 
New Employees
Chad Wiltrout, Asst. Building Safety Director; Jonathan Bons, Fleet Services Mechanic; Phillip Woodland, Facilities Management Supervisor were introduced.
 
Retirement
John Torgerson, Police Officer was recognized for his service.
 
20.     Approval or correction of the minutes of the September 4, 2014 regular meeting
         There being no corrections or amendments the minutes were approved as presented.
 
30.     Oral requests and communications from the audience
30.1   Quarterly Economic Development update from SOREDI – Ron Fox
Mr. Fox addressed the Council and provided an update on the organizations activities including business recruitment, expansion and retention.  He noted the 2014 Site Consultant Tour was a success. He spoke to the Southern Oregon Edge Campaign and the new prospects that have come forward.
 
Councilmember Gordon requested information on the large acre properties available.  Mr. Fox noted that we have limited inventory.  We do not have available buildings in the 50,000-100,000 sq. feet range.  Councilmember Michaels inquired about the super high speed internet options; Mr. Fox is working on determining the demand for this product.
 
30.2   Diane Raymond, Metro Medford addressed the Council and requested that a beer and wine garden be allowed at the Pear Blossom Park.  She noted that this is a big part of the fundraising for the event.  They want to be allowed to carry the beverages into a fenced area in the park.  She spoke to other events that have been allowed to have beer and wine in the park and in Middleford Alley. 
 
Lori Cooper, Deputy City Attorney spoke to the Medford Code which regulates that alcohol is not allowed except in public parking lots with City Manager approval. 
 
Councilmember Michaels questioned why this was coming forward now.  Ms. Raymond noted that this was in the initial permit but the City has now brought this forward.  Metro Medford has been doing a beer garden in the park during the 3rd Friday Art Walk events. 
 
Mr. Hoke noted that previous events have been held on private property and some in city streets. He noted that this came to light and this is not a targeted event, upon review of the Code staff recognized that the code does not allow for this to occur.  We have approved these in City parking lots.

Motion:  Suspend the applicable codes until the City can remedy the deficiency for this event and the Friday Art Walk for October.
Moved by:  Bob Strosser                Seconded by:  Chris Corcoran
Roll Call:  Councilmembers Bob Strosser, Chris Corcoran, Eli Matthews and Dick Gordon voting yes.  Councilmembers Daniel Bunn and John Michaels voting no.
Motion carried and so ordered.
 
30.2  Randy McKay, spoke in support of the Council motion to support the Downtown Art and Music event.
 
40.     Consent calendar
 
50.     Items removed from consent calendar
 
60.     Ordinances and resolutions
60.1   COUNCIL BILL 2014-119  A resolution adopting a recommendation from the Parks and Recreation Commission to name the pedestrian bridge over Barnett Road in honor of Al Densmore.
 
Lee Mills, Bear Creek Greenway Foundation addressed the Council and spoke in favor of the resolution. 
 
Al Densmore addressed the Council and thanked the Council for the honor being bestowed upon him in this naming.  He noted that the greenway project has been a team effort and many people have contributed time and money for its success.  He noted the Bear Creek Greenway will be holding an event in October to celebrate the 20 miles of the path that have been completed.
 
Motion:  Adopt the resolution adopting a recommendation from the Parks and Recreation Commission to name the pedestrian bridge over Barnett Road in honor of Al Densmore.
Moved by:  Dick Gordon              Seconded by:  Bob Strosser
Roll Call:  Councilmembers Dick Gordon, Bob Strosser, Eli Matthews, Daniel Bunn, John Michaels, and Chris Corcoran voting yes.
Resolution 2014-119 was duly adopted.
 
60.2   COUNCIL BILL 2014-120  A resolution to commence foreclosure of delinquent assessments.
 
Alison Chan, Finance Director provided a staff report.  She noted this was brought to the Council at a recent study session.  She noted that there are currently 32 liens that would be moving through the process. 
 
Motion:  Adopt the resolution to commence foreclosure of delinquent assessments.
Moved by:  Chris Corcoran           Seconded by:  Bob Strosser
Roll Call:   Councilmembers Chris Corcoran, Bob Strosser, Eli Matthews, Daniel Bunn, Dick Gordon and John Michaels voting yes.
Resolution 2014-120 was duly adopted.
 
60.3   COUNCIL BILL 2014-121  An ordinance authorizing the taking of real property by eminent domain action to acquire needed property in conjunction with Lozier Lane Improvements: Main Street to Stewart Avenue.
 
Cory Crebbin, Public Works Director provided a staff report.  He noted this is done at this point in the process due to Federal requirements for federal funds to be used on the project to purchase the right of way.  Staff will negotiate with property owners for required right of way and generally eminent domain is rarely necessary as property owners negotiate the sale.
 
Mr. Crebbin spoke to the relationship with Jackson County and Oregon Department of Transportation on this project.
 
Motion:  Adopt the ordinance authorizing the taking of real property by eminent domain action to acquire needed property in conjunction with Lozier Lane Improvements: Main Street to Stewart Avenue.
Moved by: Dick Gordon               Seconded by:  John Michaels
Roll Call:  Councilmembers Dick Gordon, John Michaels, Bob Strosser, Eli Matthews, Chris Corcoran and Daniel Bunn voting yes.
Ordinance 2014-121 was duly adopted.
 
70.     Council Business
 
80.     City Manager and other staff reports
80.1   Capital Improvement Project Update by Brian Sjothun
Brian Sjothun, Parks & Recreation Director and provided an overview of the status of the capital improvement projects managed by the Department.
 
80.2   Update on Lozier Lane Driveway access requests by Cory Crebbin
Cory Crebbin, Public Works Director addressed the Council and provided information regarding the work done by staff to address property owner concerns raised at the Transportation Facility hearing.
 
*Councilmember Michaels left the meeting.
 
Mr. Crebbin noted that the discussions with property owners went well but not every property owner was necessarily happy.  However, the property owners accepted the compromise solutions with the exception of Mr. Parris.  Further discussion with Mr. Parris has resulted in a compromise solution.
 
Councilmembers thanked staff for their efforts in reaching solutions for the property owners so that this project can continue to move forward.
 
*Councilmember Michaels returned to the meeting.
 
80.3   Mr. Hoke noted that the Council will have a special study session on September 23rd to discuss the Fire Facilities Design and a Marijuana Tax ordinance.  In addition, the study session on October 9th will cover Special Events and Alcohol Permits for City Facilities.
 
80.4   Mr. Hoke noted the next radio spot is on Tuesday, September 23rd on the KCMX radio.  Staff is seeking someone to attend and potential topics.
 
80.5   Mr. Hoke noted that the One West Main Grand Opening is on Friday, September 26th.
 
80.6   Mr. Hoke noted that the Downtown Art and Sound Event begins on September 19th with the kickoff event at 5:30 p.m.
 
90.     Propositions and remarks from the Mayor and Councilmembers
90.1   Proclamations issued:
               None
 
90.2   Further Council committee reports.
 a.   Councilmember Strosser reported on Water Commission meeting and shared information on current drought conditions for the Western United States.  He noted that the City of Central Point has initiated a feasibility study to implement a water system.
 
90.3   Further remarks from Mayor and Councilmembers.
a.   Councilmember Matthews noted that the Chamber of Medford recognized Bob Strosser with a Special Recognition Award for his service as City Councilmember for 16 years.
 
100.   Adjournment to the evening session
The meeting adjourned to the evening session at 1:45 p.m.

 
 
**************************************************************
EVENING SESSION
 
The evening session was called to order at 7:00 p.m. in Council Chambers, City Hall, 411 W. Main St., Medford with the following members and staff present.
 
Councilmembers Daniel Bunn, Eli Matthews, Dick Gordon, Bob Strosser, John Michaels and Chris Corcoran.
 
Mayor Gary Wheeler and Councilmember Tim Jackle were absent.
 
Deputy City Manager Bill Hoke; Deputy City Attorney Lori Cooper; City Recorder Glenda Wilson.
 
110.   Oral requests and communications from the audience
 
120.   Public hearings
120.1    COUNCIL BILL 2014-122  A resolution approving a Substantial Amendment to the City of Medford’s 2014-15 Action Plan for use of $150,000 in Community Development Block Grant funds.
 
Angela Durant, Parks & Recreation Department, addressed the Council and provided a staff report on the proposed amendment.
 
Public hearing opened.
         None
Public hearing closed.
 
Motion:  Adopt the resolution approving a Substantial Amendment to the City of Medford’s 2014-15 Action Plan for use of $150,000 in Community Development Block Grant funds.
Moved by: John Michaels             Seconded by:  Dick Gordon
Roll Call:  Councilmembers John Michaels, Dick Gordon, Chris Corcoran, Daniel Bunn, Eli Matthews and Bob Strosser voting yes.
Resolution 2014-123 was duly adopted.
 
120.2    COUNCIL BILL 2014-123  An ordinance amending Sections 4.1200, 4.1202, and 4.1203 of the Medford Code pertaining to utility fees. (Legislative)
 
Cory Crebbin, Public Works Director addressed the Council and provided an overview of the proposed amendments to the Code. 
 
Public hearing opened.
         None   
Public hearing closed.
 
Motion:  Adopt the ordinance amending Sections 4.1200, 4.1202, and 4.1203 of the Medford Code pertaining to utility fees.
Moved by:  Bob Strosser             Seconded by:  Eli Matthews
Roll Call:  Councilmembers Bob Strosser, Eli Matthews, Dick Gordon, John Michaels, Daniel Bunn and Chris Corcoran voting yes.
 
120.3    COUNCIL BILL 2014-124  A resolution adopting recommendations from the Parks and Recreation Commission pertaining to distribution of food and services in City facilities.
 
Brian Sjothun, Parks & Recreation Director addressed the Council and presented a staff report. He noted that the ordinance proposed was revised to include additional language “ongoing basis, more than once per week or more than one site per week”.  He noted that this is to allow exclusive right of use, but groups that just want to show up would be allowed by law to do so. 
 
He noted that the Salvation Army is providing their lot behind their thrift store to groups to use for food and service distribution.  Parks & Recreation has already provided six picnic tables for use at that site and are recommending Council Vision funds of $900 to provide two pop up tents for use by the groups at this site. 
 
The last recommendation for proposed distribution sites of Railroad Park and Almond Street Parking lot for rotating sites.  This would only be for groups seeking exclusive use.  Councilmembers discussed the distribution site recommendation and potential impacts on the parking in Almond Park.
 
Public hearing opened.
1.George Schroeder, Parking Commission addressed the Council and noted that this issue has been discussed at their meetings.  He requested the Council continue this item to allow them to review the recommendation of the Almond Street site. 
 
Councilmembers discussed that the proposed rotation of locations would provide time for the Parking Commission to look at the potential impacts as the Almond Street lot is not projected to be utilized until the spring.
 
Mr. Schroeder noted the Commission is concerned as there have been previous issues that arose with a bench that was removed from this location.  Parking lot users were being harassed by folks who were staying in that area.
 
2.Tamara Johnson, SOS Ministries addressed the Council and provided information regarding her program which utilizes high school students and drug addicts to help raise awareness.  She is opposed to utilization of Railroad Park, concern for safety in that location.  She spoke in support of the proposal at Salvation Army and Almond Park locations.
 
3.Rich Hansen, Parks & Recreation Commission addressed the Council regarding the recommendation of the Almond Street lot.  He spoke to the limited amount of time that the groups are in place to distribute food and services, typically less than two hours. 
 
Public hearing closed.
 
Motion:  Adopt the resolution adopting the Parks & Recreation Commission recommendations.
Moved by:  Bob Strosser             Seconded by:  John Michaels
 
Councilmember Strosser spoke to his motion and noted that this is a step forward in addressing this situation and that any issues that might arise can be addressed.  Councilmember Michaels suggested that the Parking Commission and Parks & Recreation Commission chairs meet regarding this issue.
 
Roll Call: Councilmembers Bob Strosser, John Michaels, Daniel Bunn, Eli Matthews, Dick Gordon and Chris Corcoran voting yes.
Resolution 2014-124 was duly adopted.
 
130.   Ordinances and resolutions
None
        
140.   Council Business
 
150.   Further reports from the City Manager and staff
 
160.   Propositions and remarks from the Mayor and Councilmembers
160.1    Further Council committee reports.
                                               
160.2    Further remarks from Mayor and Councilmembers.
a.   Councilmember Michaels addressed the radio spots attendance and suggested that the staff contact the entities and provide a listing of the City Council candidates so that they can be interviewed on the air.
 
170.   Adjournment
The meeting adjourned at 8:10 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.
 
 
 
 
 
Glenda Wilson
City Recorder
                                                                    
 

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