Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting

Minutes
Thursday, January 15, 2015

 
                                    MINUTES OF THE MEDFORD CITY COUNCIL MEETING
 
                                                                 January 15, 2015
                                                                          Noon
 
The meeting was called to order at noon in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
 
Mayor Gary Wheeler;  Councilmembers Clay Bearnson, Daniel Bunn, Kevin Stine, Eli Matthews, Tim Jackle, Michael Zarosinski, Dick Gordon (*arrived as noted) and Chris Corcoran (*left the meeting as noted).
 
City Manager Eric Swanson; Deputy City Bill Hoke; Deputy City Attorney Lori Cooper; City Recorder Glenda Wilson.
 
Employee Recognition
Ralph Sartain – Fire Department and Levi Moffitt – Police Department were recognized for their years of service.
 
Promotions
Dan Jones - Public Works Technician was introduced.
 
New Employees
Shani Pearce, Administrative Assistant in the Human Resources Department was introduced.
 
*Councilmember Dick Gordon arrived.
 
20.     Approval or correction of the minutes of the January 8, 2015 regular meeting
         Item postponed to the February 5, 2015 meeting.
 
30.     Oral requests and communications from the audience
30.1   Presentation of the City Financial Statements by Isler & Co.
Paul Nelson of Isler & Co. addressed the Council and presented the City Financial Statement report.  He noted that there are no findings or questioned costs, no difficulties encountered; no misstatements and that Isler & Co. are issuing a “clean” opinion for the financial statements.  He also spoke to the changes coming in the upcoming year that will affect government accounting.
 
Alison Chan, Finance Director addressed the Council and clarified the change that will be coming forward regarding the PERS unfunded liability. 
 
30.2   City Manager Eric Swanson introduced Jim Hutchins, Oregon Stewardship.  He spoke to the work done by Jim and his youth crews in cleaning up the Bear Creek Greenway.  Mr. Hutchins addressed the Council and thanked them for the working partnership with the City.  He described the work that has been accomplished.  He introduced Selena Wheat who works with the youth crews.  Mr. Hutchins noted that the funding that is received by the City is mostly utilized to provide scholarships for the youth who participate in the program.
 
30.3   Bill Robertson, 2175 Tolman Creek Road, Ashland, addressed the Council regarding the Mail Tribune article about the City Council consideration of requiring fire sprinkler systems in residential buildings.  He spoke in opposition to that direction as he has such a system and has found it to be expensive to maintain.  He also spoke regarding the raises being considered for public safety on the agenda today.  He is in opposition regarding these raises as he feels the salaries are comparable in the market.
 
40.     Consent calendar
        
50.     Items removed from consent calendar
 
60.     Ordinances and resolutions
60.1   COUNCIL BILL 2015-02   An ordinance amending the salary schedule for Police Chief and Fire Chief contained within the Rules and Regulations for Executive, Supervisory, and Confidential-Professional employees.
 
Michael Snyder, Human Resources Director addressed the Council and provided a staff report.  He spoke to the compression issue in the Police and Fire departments.  This compression is creating difficulty in promoting employees to upper management positions. 
 
Motion:  Adopt the ordinance amending the salary schedule for Police Chief and Fire Chief contained within the Rules and Regulations for Executive, Supervisory, and Confidential-Professional employees.
Moved by:  Daniel Bunn               Seconded by:  Chris Corcoran
 
Councilmember Bunn spoke to his motion and expressed his concern regarding giving pay increases at this time, but he felt this was necessary considering that supervisory personnel need to be compensated for the additional work they assume.  He noted that the Council has limited control when it comes to negotiations due to binding arbitration.
 
Councilmember Corcoran spoke to the motion and stated that while he has been vocal about the direction the City is heading with continuing salary increases, these are being driven by contract negotiations.
 
Councilmember Gordon questioned if this action would cause compression issues higher up in the organization and if this will cause any inequities across the City for similar positions.  Mr. Snyder noted that there is currently a classification study underway to evaluate current positions and salary compensation but that this can have an impact.
 
Councilmember Stine noted he agrees with the need to address the compression but opposes the 15% pay for the Police Chief and feels that 10% is a better idea and he does not support the retroactive back pay.
 
Councilmember Gordon noted he would not be supporting the motion as he feels this should be addressed as part of the budget process and that he would like the other information from the classification study and overall impacts.
 
Roll Call:  Councilmembers Daniel Bunn, Chris Corcoran, Clay Bearnson, Tim Jackle, Eli Matthews and Michael Zarosinski voting yes.  Councilmembers Dick Gordon and Kevin Stine voting no.
Ordinance 2015-02 passed to a second reading.
 
60.2   COUNCIL BILL 2015-03  An ordinance awarding a contract to Studio Fuwafuwa, LLC, to provide communication outreach services.
 
Glenda Wilson, Assistant to the City Manager, provided a staff report and explained how the project will be moving forward if approved.  Councilmember Bunn and Mayor Wheeler, who are participants in the Communication Outreach Committee, also provided information on the process and recommendation.
 
Motion:  Adopt the ordinance awarding a contract to Studio Fuwafuwa, LLC, to provide communication outreach services.
Moved by:  Clay Bearnson                        Seconded by:  Daniel Bunn
 
Councilmember Bunn noted that the City Council will need to be involved in expanded outreach efforts as well as the staff.
 
Roll Call:  Councilmembers Clay Bearnson, Daniel Bunn, Chris Corcoran, Dick Gordon, Tim Jackle, Eli Matthews, Kevin Stine and Michael Zarosinski voting yes.
Ordinance 2015-03 was duly adopted.
 
60.3   COUNCIL BILL 2015-04  A resolution adopting a ninth Supplemental Budget for the 2013-15 biennium.
        
Alison Chan, Finance Director addressed the Council and provided an overview of the Supplemental Budget. 
 
Councilmember Gordon questioned how the $900,000 for the Riverside parking lot that was borrowed from the General Fund Contingency Fund was being repaid.  Alison Chan noted that funds could be use but Urban Renewal funds are required to be spent on an Urban Renewal project within the Urban Renewal District.
 
Motion:  Adopt a resolution adopting a ninth Supplemental Budget for the 2013-15 biennium.
Moved by:  Clay Bearnson                        Seconded by:  Chris Corcoran
Roll Call:  Councilmembers Clay Bearnson, Chris Corcoran, Daniel Bunn, Dick Gordon, Tim Jackle, Eli Matthews, Kevin Stine and Michael Zarosinski voting yes.
Ordinance 2015-04 was duly adopted.
 
70.     Council Business
70.1   Council Liaison Appointments
Councilmember Bunn spoke to the draft listing presented to the Council.  He requested Councilmembers review and provide feedback to him.  He noted that the Legislative Liaison group is not a committee, but are liaisons to work with staff and the governmental relations consultants.  He also noted that new liaison positions were added for the Police and Fire Facilities work groups.  Mr. Swanson noted that the Jackson County Homeless Task Force will now have a representative from the City staff as well as Mr. Hansen.  Mr. Swanson noted that staff is getting information on the Rogue Basin Steering Committee.
 
70.2   Council Officers Meeting
Council President Bunn noted that this is a new item that will be on future agendas to provide feedback to the Council on the Council Officers meeting.  He noted that meeting notes will continue to be sent as well.

a.Visitor & Convention Bureau Contract –  a study session will be scheduled and will include the history of the relationship, staff will be getting information regarding financial reports per contract. 

b.Council Liaison Appointments

c.Legislative Issues regarding marijuana: a study session will be scheduled to meet with Cindy Robert to discuss and set council legislative priorities.

d.City Hall Day at the Capitol – Councilmember Stine will be attending and any others who are interested should contact Winnie in the City Manager’s office. 

e.Coquille Tribe Casino – The Notice of Intent to begin scoping the Environmental Impact Statement has been published.  There will be an executive session scheduled next week to discuss this issue.

f.Homeless Issue – Mr. Kevin Preister wants to work with City on this issue and he has been directed to the Jackson County Homeless Task Force.  The Council will be discussing this issue at the upcoming Goal Setting session.

g.Boards & Commission Awards for Years of Service – Those volunteers with significant volunteer time will be presented with awards at the luncheon next week.

h.Update meeting schedule was reviewed.
 
Councilmember Corcoran requested that part of the study session next week be utilized to bring the new Councilmembers up to speed on the Coquille Casino/Land Trust and marijuana issues.  New Councilmembers were encouraged to contact the Legal Department for more information on these issues if needed.
 
*Councilmember Chris Corcoran left the meeting.
 
80.     City Manager and other staff reports
80.1   Capital Improvement Project Update Report by Brian Sjothun
Brian Sjothun, Parks & Recreation Director addressed the Council and provided an update on the Capital Improvement projects.
 
80.2   549C School District Request
Jim Huber, Planning Director addressed the Council regarding the request received from the School District.  They are requesting the City Council initiate a General Land Use plan amendment to accommodate their amended plan.  He noted initiation is not adoption but starts the process, if initiated by Council this would not be worked on this fiscal year due to work pending. 
 
Motion:  Direct staff to initiate a General Land Use Plan amendment to accommodate the revised school facilities plan.
Moved by:  Tim Jackle                    Seconded by:  Daniel Bunn
Roll Call:  Councilmembers Tim Jackle, Daniel Bunn, Clay Bearnson, Dick Gordon, Eli Matthews, Kevin Stine and Michael Zarosinski voting yes.
Motion carried and so ordered.
 
80.3   Mr. Swanson noted that the Council Goal/Strategic Plan Review meetings were scheduled for Tuesday, January 26th and Tuesday, February 3rd.
 
80.4   Mr. Swanson noted the next Medford Forum will be on Thursday, January 22nd.
 
80.5   Mr. Swanson noted that the next radio spot will be on KCMX on January 27th and anyone interested in attending should let staff know.
 
80.6   Mr. Swanson noted that the schedule for the spring Budget Committee meetings is being finalized and will be forthcoming.
 
90.     Propositions and remarks from the Mayor and Councilmembers
90.1   Proclamations issued:
               None
 
90.2   Further Council committee reports.
a.   Councilmember Bunn noted that it appears the Coker Butte undercrossing issues are being resolved and the project is continuing to move forward.
 
90.3   Further remarks from Mayor and Councilmembers.
                 
100.   Adjournment to the evening session
         The meeting was adjourned to the evening session at 1:45 p.m.
 
***************************************************************
 
EVENING SESSION
 
 
The meeting was called to order at 7:20 p.m. in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
 
Mayor Gary Wheeler;  Councilmembers Dick Gordon, Clay Bearnson, Kevin Stine, Daniel Bunn, Eli Matthews (*arrived as noted), Tim Jackle, Michael Zarosinski and Chris Corcoran (*arrived as noted).
 
City Manager Eric Swanson; Deputy City Manager Bill Hoke; Deputy City Attorney Lori Cooper; City Recorder Glenda Wilson.
 
110.   Oral requests and communications from the audience
*Councilmembers Chris Corcoran and Eli Matthews arrived.
 
120.   Public hearings
120.1    Consider an appeal of the Planning Commission approval of a request for a change of zone from SFR-00 to MFR-20 on approximately 3.24 acres located between the terminus of West 8th Street and Lozier Lane, south of West Main Street. (ZC-14-118) (Land Use, Appeal)
 
Jim Huber, Planning Director addressed the Council and presented a staff report.  He provided the background of the appeal and reviewed the scope of review criteria for Council consideration.  He addressed the notice issue of appeal and the respective Oregon Revised Statues and Medford Code regarding notice for hearings.  He reviewed the traffic issue of the appeal and noted that a traffic analysis was conducted by Southern Oregon Transportation Engineering LLC.
 
Public hearing opened.
1.  Saman Maknouni, Appellant address the Council regarding the appeal. He noted he had purchased this property in June 2014 and he received no notification of the public hearing.  He stated he was not notified by mail and no notice was posted on the door at his property.  He noted he has a petition signed by neighbors who are not happy about this change in zoning of tax lot #1500 to high density. This property has no access to any streets and they feel this will complicate the traffic in the area.  Will impact the farming fields that surround the property.  He stated the individuals who signed the petition did not receive notice. 
 
He requested that the Council waive the fees for the appeal.  He purchased the property in June and it is known that the county is behind in updating their records and he feels his fee of $355 should be waived.
 
2. Denise Abroe, the applicant representing tax lot 1500 and 1601 in the zone change, addressed the Council and noted that she is available for any questions.
Public hearing closed.
 
Motion:  Approve the denial of the appeal and affirm the Planning Commission decision and authorize the refund of the appeal fee to Mr. Maknouni.
Moved by:  Tim Jackle                 Seconded by:  Daniel Bunn
 
Councilmember Jackle spoke to his motion. 
 
Roll Call:  Councilmembers Tim Jackle, Daniel Bunn, Clay Bearnson, Chris Corcoran, Dick Gordon, Eli Matthews, Kevin Stine and Michael Zarosinski voting yes.
Motion carried and so ordered.
 
130.   Ordinances and resolutions
        
140.   Council Business
 
150.   Further reports from the City Manager and staff
         150.1    Polystyrene Food Ware Ban Initiative
City Recorder Glenda Wilson and Sam Becker, Initiative Coordinator addressed the Council and provided an overview of the proposed Polystyrene Food Ware Ban initiative.  Mr. Becker noted the reason for his proposal to ban this type of product and the outreach he has completed with local restaurants.  Ms. Wilson provided an overview of the initiative process and noted the Council have three options to consider at this time:  do nothing and the initiative will go to the May ballot; file an opposing measure; or adopt the proposed initiative language.  Ms. Wilson noted that if the initiative is on the May ballot it will cost the City approximately $25,000-$40,000 for the special election.
 
Councilmembers discussed how the ordinance would be presented to the Council as a code amendment.  Ms. Wilson noted that if the Council wanted to consider the adoption of an ordinance this could be done in a public hearing and notice could be sent to all restaurants and vendors in Medford. This would allow a venue to work collaboratively in bringing forward a workable solution for all parties. 
 
Councilmembers commended Mr. Becker for his effort in bring this forward and thanked him for his volunteer service in clean up in the Bear Creek Greenway.
 
Motion:  Direct staff to draft an ordinance based on the initiative language; schedule a public hearing for February 5, 2015; and send notice to Medford restaurants and vendors.
Moved by:  Daniel Bunn               Seconded by:  Clay Bearnson
Roll Call:  Councilmembers Daniel Bunn, Clay Bearnson, Chris Corcoran, Dick Gordon, Tim Jackle, Eli Matthews, Kevin Stine and Michael Zarosinski voting yes.
Motion carried and so ordered.
 
150.2    Mr. Swanson noted that Cindy Robert would be available next Thursday to meet with the Council in a study session to discuss legislative priorities.  Council concurred to set the study session.
 
160.   Propositions and remarks from the Mayor and Councilmembers
160.1    Further Council committee reports.
 
160.2    Further remarks from Mayor and Councilmembers.
a.  Councilmember Bunn thank Ms. Wilson for her effort in coordination of the initiative options and bring this forward in a timely manner.
 
170.   Adjournment
There being no further business the meeting adjourned at 8:24 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.
 
 
 
 
Glenda Wilson
City Recorder
 
 

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