MINUTES OF THE MEDFORD CITY COUNCIL MEETING
February 19, 2015
The meeting was called to order at noon in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
Mayor Gary Wheeler; Councilmembers Dick Gordon, Kevin Stine, Clay Bearnson, Daniel Bunn, Eli Matthews, Tim Jackle, Michael Zarosinski and Chris Corcoran.
City Manager Eric Swanson; Deputy City Manager Bill Hoke; City Attorney Lori Cooper; City Recorder Glenda Wilson.
Employee of the Quarter
Bev Power, Parks & Recreation Department was recognized as the Employee of the Quarter.
Cyndi Danzl-Jenkins, Finance; Scott Niezen, Kim Budreau, Police; Jeff Farschon, Public Works; Barbara Madruga, Technology Services were recognized for their years of service.
Justin Keylock, Fire Technology Logistics Chief and Lori Cooper, City Attorney were recognized for their promotions.
New Employees Nikki Anders, Development Services Support Technician in the Building Department; and Jeremy McGee, Fleet Services Mechanic in the Public Works Department were introduced.
Phillip Steigleder, Police Officer; Keith Howard and Randy Schock, Public Works Technician were recognized for their years of service and wished well in their retirement.
20. Approval or correction of the minutes of the February 5, 2015 regular meeting
There being no corrections or amendments the minutes were approved as presented.
30. Oral requests and communications from the audience
30.1 Medford Chamber Leadership Presentation
Amy Thuren, representing the 2015 Chamber Leadership Class, addressed the Council regarding their community project. They have taken on the task of development and installation of a natural children’s play area as part of the Hawthorne Park renovation. They have been raising funds and working with the Parks & Recreation Department on the project.
30.2 Quarterly Update by SOREDI, Ron Fox
Mr. Fox addressed the Council and provided an update on the organizations business recruitment, retention and expansion activities. Colleen Johnston addressed the Council and provided an update on the organization’s newest outreach project, the Southern Oregon Edge Campaign. She noted that main concerns raised by prospective businesses are the quality and quantity of workforce resources and appropriate available large scale buildings.
30.3 Quarterly Travel Medford Update by Anne Jenkins
Ms. Jenkins addressed the Council and provided an update on the Travel Medford efforts to promote tourism in the region.
30.4 Michael Forney, Kid to Kid Clothing, addressed the Council regarding the code amendment requiring Pawn Shops to photographing purchased items. He is opposed to the reasoning for the ordinance but given the impacts since he receives over 1,300 items in a day he cannot continue to do business under this requirement. He would like to meet with Councilmember Corcoran to open a dialogue to change the ordinance.
Mayor Wheeler noted that he should meeting with City staff to begin the discussion.
30.5 Brandon Cox, Runway Fashion Exchange, addressed the Council and spoke in opposition to the pawn ordinance and photographing clothing. He encouraged the Council to modify the ordinance.
30.6 Burt Clifford, 220 Beatty Street, Medford, addressed the Council regarding the proposal for the City to fund improvements for the Salvation Army property. He spoke to the increase of foot traffic and concerns for safety on Beatty Street that have grown with the relocation of the feeding and services delivery to the Salvation Army. He asked that the foot traffic be routed along the commercial street and that access to the property from Beatty Street be closed.
30.7 Paula Morales, 224 Beatty Street, Medford, addressed the Council regarding the influx of homeless with the feeding now being moved into their neighborhood. She spoke to the letter from Linda Miller regarding problems with the homeless in this neighborhood.
*Councilmember Corcoran left the meeting.
40. Consent calendar
50. Items removed from consent calendar
60. Ordinances and resolutions
60.1 COUNCIL BILL 2015-13 A resolution authorizing the donation of surplus wood to the Jackson County Fuel Committee, a non-profit organization, for distribution to families in the Medford area.
Motion: Adopt the resolution authorizing the donation of surplus wood to the Jackson County Fuel Committee.
Moved by: Clay Bearnson Seconded by: Daniel Bunn
Roll Call: Councilmembers Clay Bearnson, Daniel Bunn, Dick Gordon, Tim Jackle, Eli Matthews, Kevin Stine and Michael Zarosinski voting yes.
Resolution 2015-13 was duly adopted.
60.2 COUNCIL BILL 2015-14 An ordinance authorizing execution of Intergovernmental Agreement No. 28655 with the Oregon Department of Transportation requiring the City to maintain three segments of Crater Lake Avenue between Ford Drive and Vilas Road.
Motion: Adopt the ordinance authorizing the agreement with ODOT requiring the City to maintain three segments of Crater Lake Avenue.
Moved by: Daniel Bunn Seconded by: Clay Bearnson
Cory Crebbin, Public Works Director provided a staff report.
Roll Call: Councilmembers Daniel Bunn, Clay Bearnson, Kevin Stine, Eli Matthews, Tim Jackle, Michael Zarosinski and Dick Gordon voting yes.
Ordinance 2015-14 was duly adopted.
60.3 COUNCIL BILL 2015-15 A resolution adopting a tenth Supplemental Budget for 2013-15 biennium.
Alison Chan, Finance Director provided a staff report.
Motion: Adopt the resolution adopting a tenth Supplemental Budget for 2013-15 biennium.
Moved by: Eli Matthews Seconded by: Daniel Bunn
Roll Call: Councilmembers Eli Matthews, Daniel Bunn, Dick Gordon, Tim Jackle, Michael Zarosinski, Clay Bearnson and Kevin Stine voting yes.
Resolution 2015-15 was duly adopted.
60.4 COUNCIL BILL 2015-16 A resolution adopting the City of Medford Strategic Plan for 2015-2020.
Assistant to the City Manager Glenda Wilson provided a staff report.
Motion: Adopt the resolution adopting the City of Medford Strategic Plan for 2015-2020.
Moved by: Daniel Bunn Seconded by: Eli Matthews
Roll Call: Councilmembers Daniel Bunn, Eli Matthews, Clay Bearnson, Kevin Stine, Michael Zarosinski, Tim Jackle and Dick Gordon voting yes.
Resolution 2015-16 was duly adopted.
70. Council Business
70.1 Consider authorizing the donation of $25,000 to the Salvation Army to provide improvements to assist in the distribution of food and services to homeless individuals.
Councilmember Bunn addressed the Council and noted this is under Council Business to provide the Council to have a policy discussion on this issue.
Brian Sjothun, Parks & Recreation Director and Rich Hansen, Parks & Recreation Commission member and member of the Jackson County Homeless Task Force provided a report to the Council. Mr. Sjothun noted that the he has found out that the Salvation Army is eligible to apply for Community Development Block Grant (CDBG) funds for this project and that there will be a second funding cycle as there were unused capital improvement CDBG funds available.
Mr. Hansen spoke to the work being done with the groups who have been providing food and services to the homeless. He noted that the Salvation Army volunteered their property, which is more centrally located, for the delivery of food and services since the Hawthorne Park renovation had displaced those providing the services. He noted that the Parks & Recreation Commission has been working very hard to find a location that these services can be provided. Mr. Hansen spoke to the improvements that are requested include the fencing as requested by an earlier speaker.
Captain Martin Cooper from the Salvation Army addressed the Council and spoke to the comments made earlier. He spoke to the homelessness issue nationwide and the work the Salvation Army is doing across the nation. He requested the Council support of the improvements.
Councilmember Gordon spoke to previous Council earmarking CDBG funds and how long would this take for them to get the project done.
Mr. Swanson spoke to moving quickly on this issue. Mr. Sjothun spoke to the previous earmark of CDBG funds for Union Park. He noted that it will take approximately 90 days for the CDBG process.
Alison Chan, Finance Director noted that General Fund money could not be expended and then reimbursed from a CDBG grant. Lynette O’Neal, Assistant to the Deputy City Manager spoke to funding that is available and that it would require a change to the Action Plan to disburse.
Motion: Authorize CDBG funding not to exceed $25,000 for the Salvation Army project and direct staff to start the process for CDBG appropriation.
Moved by: Dick Gordon Seconded by: Daniel Bunn
Council discussed the process for CDBG funding allocations.
Roll Call: Councilmembers Dick Gordon, Daniel Bunn, Clay Bearnson, Tim Jackle, Eli Matthews, Kevin Stine and Michael Zarosinski voting yes.
Motion carried and so ordered.
70.2 Councilmember Bunn provided highlights of the Council officers meeting.
a. Mayor and Council budgets were reviewed with staff. There is an increase over previous years in order to fund the Communication Outreach efforts.
b. Councilmember Bunn reported that the Council Officers and City Manager will be meeting on February 25th with the 549C School Board representatives. The agenda includes surplus property, locked facilities and long-range facilities plan for the District. If Council have any other topics they should contact the City Manager.
c. Councilmember Bunn noted that the Inn at the Commons has brought forward a request regarding parking at the Riverside North lot. Staff will be reviewing the request and will bring forward more information at the next meeting.
70.3 Councilmember Matthews noted that the founder of Ferrero Chocolates in Alba, Italy has passed away. A letter of condolence has been signed by the Council officers and will be forwarded to our sister city.
80. City Manager and other staff reports
Due to the meeting running long, Mr. Swanson noted that the agenda items 80.1 and 80.2 have been distributed to Council and if there are any questions Council should contact Mr. Sjothun or Ms. Chan.
80.1 Capital Improvement Project Update by Brian Sjothun
80.2 Quarterly Financial Report by Alison Chan
80.4 Mr. Swanson noted that the Bureau of Indian Affairs has granted the extension for submission of comments on the proposed Coquille land trust and casino issue.
80.4 Mr. Swanson noted that next Thursday is City Hall Day at the Capital and he and four Councilmembers will be attending.
80.5 Mr. Swanson noted that a proposal for audio and video upgrades to the Medford Room will be presented at the March 5th meeting.
90. Propositions and remarks from the Mayor and Councilmembers
90.1 Proclamations issued:
Al Zon Day, February 6, 2015
Medford School Choice Week, January 25-31, 2015
Parkinson’s Awareness Month, April 2015
90.2 Further Council committee reports.
a. Councilmember Matthews commented on a presentation on the Water Reclamation Division that was presented by Public Works Director Cory Crebbin at the Regional Rate Committee. A copy of the presentation has been distributed to the Council.
b. Councilmember Matthews noted that the Alba student exchange will be occurring next month and there will be 29 Medford students heading to Alba. He noted that the Alba Sister City Committee Dinner/Auction is March 1st and that all funds from the event are used to assist with the student exchange program.
90.3 Further remarks from Mayor and Councilmembers.
There being no further business the meeting was adjourned at 2:09 p.m.
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.