MINUTES OF THE MEDFORD CITY COUNCIL MEETING
March 5, 2015
The meeting was called to order at noon in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
Mayor Gary Wheeler; Councilmembers Dick Gordon, Kevin Stine, Clay Bearnson, Daniel Bunn, Eli Matthews, Tim Jackle and Michael Zarosinski.
Councilmember Chris Corcoran was absent.
City Manager Eric Swanson; Deputy City Manager Bill Hoke; City Attorney Lori Cooper; City Recorder Glenda Wilson.
Students of the Month
Rick Parsagian, Assistant Principal updated the Council on school activities and introduced the students.
20. Approval or correction of the minutes of the February 19, 2015 regular meeting
There being no corrections or amendments the minutes were approved as presented.
30. Oral requests and communications from the audience
30.1 Michael Monarch, 710 Elkader St., Ashland, CEO of Green Valley Wellness, addressed the Council regarding medical marijuana dispensaries. He wanted to speak to the Council prior to their study session next Thursday on this issue. He spoke in support of the medical marijuana system.
40. Consent calendar
50. Items removed from consent calendar
60. Ordinances and resolutions
60.1 COUNCIL BILL 2015-17 A resolution authorizing the transfer of $140,000 from the Risk Management Contingency Account to the Risk Management Materials and Services Account for legal fees and workers compensation claims.
Motion: Adopt the resolution authorizing the transfer of $140,000 for legal fees and workers compensation claims.
Moved by: Clay Bearnson Seconded by: Daniel Bunn
Roll Call: Councilmembers Clay Bearnson, Daniel Bunn, Dick Gordon, Tim Jackle, Eli Matthews, Kevin Stine and Michael Zarosinski voting yes.
Resolution 2015-17 was duly adopted.
60.2 COUNCIL BILL 2015-18 An ordinance authorizing execution of Amendment No. 1 to the 2004 Regional Sewer Agreement with Rogue Valley Sewer Services to delete Section III.C.6, Information of Projected Growth.
Motion: Adopt the ordinance authorizing execution of Amendment No. 1 to the 2004 Regional Sewer Agreement with Rogue Valley Sewer Services to delete Section III.C.G, Information of Projected Growth.
Moved by: Eli Matthews Seconded by: Michael Zarosinski
Councilmember Matthews spoke to his motion and that this action will formalize the actions that have been taken since 2005.
Roll Call: Councilmembers Eli Matthews, Michael Zarosinski, Daniel Bunn, Dick Gordon, Tim Jackle, Kevin Stine and Clay Bearnson voting yes.
Ordinance 2015-18 was duly adopted.
60.3 COUNCIL BILL 2015-19 An ordinance granting a Revocable Right-of-Way Permit to the property owner of 422 East Barnett Road.
Cory Crebbin, Public Works Director provided a staff report. He noted that the developer had to dedicate additional right of way and one of the sign poles is now in that additional right of way.
Motion: Adopt the ordinance granting a Revocable Right-of-way Permit to the property owner of 422 East Barnett Road.
Moved by: Dick Gordon Seconded by: Eli Matthews
Roll Call: Councilmembers Dick Gordon, Eli Matthews, Clay Bearnson, Kevin Stine, Daniel Bunn, Michael Zarosinski and Tim Jackle voting yes.
Ordinance 2015-19 was duly adopted.
60.4 COUNCIL BILL 2015-20 An ordinance awarding a contract in an amount not to exceed $118,570 to SWCA Environmental Consultants to conduct a local wetland inventory on land within the City of Medford Urban Reserve.
Jim Huber, Planning Director provided a staff report. He explained the purpose of the contract and services to be provided. He noted that this is a part of the Urban Growth Boundary amendment process in meeting State Land Use Goal 5.
Motion: Adopt the ordinance awarding a contract in an amount not to exceed $118,570 to SWCA Environmental Consultants to conduct a local wetland inventory on land within the City of Medford Urban Reserve.
Moved by: Daniel Bunn Seconded by: Michael Zarosinski
Roll Call: Councilmembers Daniel Bunn, Michael Zarosinski, Clay Bearnson, Tim Jackle, Eli Matthews and Kevin Stine voting yes.
Ordinance 2015-20 was duly adopted.
60.5 COUNCIL BILL 2015-21 A resolution authorizing Jackson County to enforce its parking regulations at the Jackson County Health & Human Services Building parking garage, located at 160 S. Holly Street.
Kevin McConnell, Deputy City Attorney provided a staff report and noted that the State law requires Council approval for the County to enforce their own structure as it is located within City jurisdiction. They will be contracting with Diamond Parking who will be utilizing County Community Service Officers. Teresa Campbell, Jackson County Deputy Counsel addressed the process of the enforcement action that the County will employ for the parking structure.
Motion: Adopt a resolution authorizing Jackson County to enforce its parking regulations at the Jackson County Health & Human Services Building parking garage, located at 160 S. Holly Street.
Moved by: Clay Bearnson Seconded by: Eli Matthews
Roll Call: Councilmembers Clay Bearnson, Eli Matthews, Daniel Bunn, Dick Gordon, Tim Jackle, Michael Zarosinski and Kevin Stine voting yes.
Resolution 2015-21 was duly adopted.
70. Council Business
70.1 Boards & Commissions
a. Parks & Recreation Commission Vacancy
Councilmember Bunn spoke to the vacancy on the Parks & Recreation Commission. He spoke to the procedural methods to fill the vacancy. Councilmember Stine noted that all of the applicants have been interviewed by the Council except Mr. Bocatto. He would prefer to open the process and advertise. Councilmember Corcoran would prefer that Mr. Bocatto be interviewed and then Council appoint.
Motion: Direct staff to advertise for the Parks & Recreation Commission vacant position.
Moved by: Kevin Stine Seconded by: Eli Matthews
Councilmember Gordon spoke to the annual interview process completed last Fall. He was liaison to the commission and noted that there were four applicants they would have liked to appoint but only three openings. He feels these are fresh applications and he would like to appoint from the existing applications. Councilmember Jackle stated he agreed with Councilmember Gordon. Councilmember Matthews questioned if these applicants were still interested. Councilmember Stine spoke to his motion and noted that there were other applicants for other boards who were not appointed and he feels the process should be reopened.
Roll Call: Councilmember Kevin Stine voted yes. Councilmembers Dick Gordon, Eli Matthews, Daniel Bunn, Tim Jackle, Michael Zarosinski and Clay Bearnson voting no.
Motion: Appoint Marco Boccato to the Parks & Recreation Commission for a term ending 1/31/2018.
Moved by: Dick Gordon Seconded by: Tim Jackle
Roll Call: Councilmembers Dick Gordon, Tim Jackle, Clay Bearnson, Michael Zarosinski, Daniel Bunn and Eli Matthews voting yes. Councilmember Kevin Stine abstained.
Motion carried and so ordered.
b. Site Plan & Architectural Commission Vacancy
Councilmember Bunn noted that member Mark Dew has tendered his resignation effective in May. Mr. Dew is currently filling the position of “engineer” on the Commission and that Mr. Chelmir is filling the “at large” position but is an engineer. It is proposed that the Council move Mr. Chelmir to the “engineer” position and Mr. Dew to the “at large” position as this will allow more applicants to apply upon Mr. Dew’s resignation in May.
Motion: Appoint Mr. Chelmir to the “engineer” position and Mr. Dew to the “at large” position on the Site Plan and Architectural Commission; direct staff to advertise for the “at large” position in the Spring to fill the anticipated vacancy by Mr. Dew.
Moved by: Dick Gordon Seconded by: Daniel Bunn
Roll Call: Councilmembers Dick Gordon, Daniel Bunn, Clay Bearnson, Tim Jackle, Kevin Stine, Eli Matthews and Michael Zarosinski voting yes.
Motion carried and so ordered.
70.2 City Hall Day at Salem
Councilmember Bunn provided an overview of the trip to Salem and meetings with legislators that were held. He spoke in regards to Measure 91 discussions and legislative support for local control to regulate time, place and manner but no support for local taxation or opt out. Mr. Swanson noted the study session next week will be on a proposed ordinance to regulate time, place and manner and an overview of the initiative options within Measure 91.
Councilmember Bunn spoke to the Ways & Means appropriations discussions with the legislators. The City priority that was submitted was for State funding to assist with an aquatics facility but this request was not received positively. The legislators suggested that the City forward a request for funding to perform a feasibility study for a conference/convention center. Council Officers have drafted a letter to request funds for feasibility study.
Councilmembers discussed the request letter.
Motion: Direct Mayor to sign a letter requesting State funding for a feasibility study for a local convention/conference center.
Moved by: Kevin Stine Seconded by: Michael Zarosinski
Roll Call: Councilmembers Kevin Stine, Michael Zarosinski, Dick Gordon, Daniel Bunn, Eli Matthews, Tim Jackle and Clay Bearnson voting yes.
Motion carried and so ordered.
70.3 Council Officers Meeting Update
a. Measure 91 Ballot Options: Mayor Wheeler questioned the options for the City to bring forward an initiative. City Attorney Lori Cooper noted that this would require collection of signatures by a group, not city staff.
b. “Our Critical Climate”: Mayor Wheeler reported on a meeting with Eric Dittmer from Southern Oregon Climate Action Now. This group is planning a two day conference in October and was looking for support from the City. Mayor Wheeler suggested that this be brought to department heads as they may be interested in being speakers for breakout sessions at the event.
c. Community Development Block Grant memo from Alison Chan: This will be covered under City Manager’s report.
d. Planning Commission March 12 UGB Public Hearing: Council officers received an update on the process.
e. League of Cities City Hall Day: Covered previously.
f. Proposed Casino LOI Comments to BIA: Staff is working with Washington DC legal Counsel to complete a response letter and anticipates getting that to the Council for review early next week. At the March 12th study session, staff will review the letter with the Council.
80. City Manager and other staff reports
80.1 Consideration of options for upgrades to the Medford Room audio/video. Mr. Swanson addressed the information included in the agenda packet. He spoke to the changes to the table and sound system within the Medford Room and benefits for expanded communication with the public.
Motion: Direct staff to pursue options for the upgrade to the audio/video in the Medford Room.
Moved by: Kevin Stine Seconded by: Daniel Bunn
Councilmember Stine spoke in support of his motion and that this speaks to the actions in the Strategic Plan under Responsive Leadership. Councilmember Gordon requested that staff include hearing assistance devices for the upgrade as well.
Roll Call: Councilmembers Kevin Stine, Daniel Bunn, Dick Gordon, Eli Matthews, Clay Bearnson, Tim Jackle and Michael Zarosinski voting yes.
Motion carried and so ordered.
80.2 Mr. Swanson noted a memo was distributed to Council. Alison Chan, Finance Director addressed the Council. She noted the Housing Commission is in full support of the Council supporting the inclusion of these items into the Action Plan.
Councilmembers discussed the issue and if this action would prohibit any groups who didn’t get funding. Ms. Chan spoke to the process and noted that this action would allow staff to include these two additional items into the Action Plan to allow for distribution of funds for these actions but the actual distribution would be under a different Council action.
Motion: Direct staff to move forward with the process to include elimination of blight projects and infrastructure improvements to the Action Plan.
Moved by: Daniel Bunn Seconded by: Clay Bearnson
Roll Call: Councilmembers Daniel Bunn, Clay Bearnson, Dick Gordon, Tim Jackle, Eli Matthews, Kevin Stine and Michael Zarosinski voting yes.
Motion carried and so ordered.
80.3 Mr. Swanson thanked the Council who attended City Hall Day at the Capital. It was very productive and he acknowledged Cindy Robert who was instrumental in getting our staff and Council meetings with legislators and State staff.
80.4 Mr. Swanson addressed the Council regarding the Grace Christian High School request for obtaining City owned property. Brian Sjothun, Parks & Recreation Director addressed the Council and provided an overview of the proposal. He noted that they have approached the city to see if we would sell this property. City Attorney Lori Cooper noted that this would be presented to the Council in a public hearing.
Motion: Direct staff to initiate the process for a public hearing to sell property to Grace Christian High School.
Moved by: Dick Gordon Seconded by: Clay Bearnson
Councilmember Gordon spoke to his motion and noted that the sale/grant of this land should be dependent upon the School’s ability to purchase the Table Rock property.
Roll Call: Councilmembers Dick Gordon, Clay Bearnson, Daniel Bunn, Eli Matthews, Kevin Stine and Michael Zarosinski voting yes. Councilmember Tim Jackle abstained.
Motion carried and so ordered.
90. Propositions and remarks from the Mayor and Councilmembers
90.1 Proclamations issued:
90.2 Further Council committee reports.
a. Councilmember Bearnson stated that the Inn at the Commons proposed a change to the parking agreement. They were asked to come to Council to make the request. He stated that since they did not show, the Parking Commission recommends no changes in the agreement and to wait until the construction was finished to address the issues.
b . Councilmember Bearnson reported on the Arts Commission meeting and a tour of the Holly Theater. He noted that they will be utilizing the Carnegie Building for storage of city owned art.
c. Councilmember Gordon reported on the letters received by Council regarding the Rogue Valley Council of Governments investigation of taking on the Medicaid program in Southern Oregon. The letters were from State employees who are concerned about losing their jobs. He noted that the Council of Governments is doing a feasibility study but no formal decision by them has been made at this time. If a formal decision is requested he will be seeking Council concurrence on how to vote.
d. Councilmember Gordon noted that the Site Plan & Architectural Commission will be reviewing the application for the In-N-Out Burger restaurant at the March 6th meeting. He spoke to other projects recently approved by the Commission.
e. Councilmember Zarosinski reported on the Water Commission meeting.
90.3 Further remarks from Mayor and Councilmembers.
a. Councilmember Gordon spoke to the quarterly financial reports and that he would like to see the utility fee delinquencies on the report for tracking of this issue. Mr. Swanson noted that would be added to the report.
b. Councilmember Gordon spoke to the E. Main and Bartlett intersection. Since light removed and college built, it is very difficult to protect drivers and pedestrians who are using the crosswalk. Police Chief Tim George noted that the department has received grant funding that will be utilized to provide additional enforcement at the intersection. Cory Crebbin, Public Works Director noted that this issue has been reviewed by the Traffic Coordinating Committee and is an item they are continuing to monitor.
c. Councilmember Bunn reported on the joint meeting with representatives from the 549C School Board. It was a good meeting and agenda items for future meetings were discussed.
There being no further business the meeting adjourned at 1:42 p.m.
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.