Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting

Minutes
Thursday, March 19, 2015

                                        MINUTES OF THE MEDFORD CITY COUNCIL MEETING
 
                                                                   March 19, 2015
                                                                             
 
The meeting was called to order at noon in the Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
 
Mayor Gary Wheeler; Councilmembers Daniel Bunn, Chris Corcoran, Kevin Stine, Clay Bearnson, Dick Gordon, Eli Matthews, Tim Jackle and Michael Zarosinski.
 
City Manager Eric Swanson; Deputy City Manager Bill Hoke; City Attorney Lori Cooper; City Recorder Glenda Wilson.
 
Employee Recognition
Employees from the Police, Parks & Recreation, and Public Works Departments were recognized for their years of service.  Fire Engineer Kevin Geller was recognized for his promotion.  New employees Nathan Suttle, Travis Wyant, Randy Kalista and Casey Pariani were introduced.
 
20.     Approval or correction of the minutes of the March 5, 2015 regular meeting
         There being no corrections or amendments the minutes were approved as presented.
 
30.     Oral requests and communications from the audience
30.1   Housing & Community Development Commission
Andrea Noble, Chair of the Housing & Community Development Commission addressed the Council and presented information on the priority ranking process for the local applicants for the State of Oregon Housing & Community Services grants.  She noted the Housing & Community Development Commission is requesting approval of the recommendation for a priority one designation for the On-Track Housing project on Stewart Avenue adjacent to the On-Track Sky Vista development.  She noted that On-Track was the only applicant for ranking.
 
Angela Durant, Parks & Recreation Department confirmed that this is an annual process for the City to rank these applications.
 
Motion:  Approve the Housing & Community Development Commission recommendation for a priority one ranking for the On-Track Housing project on Stewart Avenue adjacent to the On-Track Sky Vista development.
Moved by:  Chris Corcoran              Seconded by:  Dick Gordon
Roll Call:  Councilmembers Chris Corcoran, Dick Gordon, Daniel Bunn, Clay Bearnson, Tim Jackle, Eli Matthews, Kevin Stine and Michael Zarosinski voting yes.
Motion carried and so ordered.
 
Mayor Wheeler presented a proclamation designating April 2015 as Fair Housing Month.
 
30.2   Kristen Brooks, 260 Beatty Street and Elizabeth Hamilton, 257 Beatty Street addressed the Council regarding the proposed homeless feeding at the Salvation Army location.  Ms. Brooks expressed concern regarding the impacts on the neighborhood by those who are accessing the feeding.  She requested that a permanent restroom be installed versus port potties.  She spoke to the use of the empty lot by neighborhood children to play.  She asked that this project be tabled pending further research and a neighborhood group be involved in the process.
 
Councilmember Gordon questioned the process for the use of the Council directed $25,000 for this process.  Mayor Wheeler noted that there has been a change at the Salvation Army in the leadership and this has put on hold at this time.  Councilmember Gordon requested that the presenters be invited to participate when this project moves forward.
 
40.     Consent calendar
        
50.     Items removed from consent calendar
 
60.     Ordinances and resolutions
60.1   COUNCIL BILL 2015-22  An ordinance awarding a contract in the amount of $199,858.41 to Blackline, Inc. to perform slurry seal on various city streets.
 
Motion:  Adopt the ordinance awarding a contract in the amount of $199,858.41 to Blackline, Inc. to perform slurry seal on various city streets.
Moved by:  Daniel Bunn               Seconded by:  Eli Matthews
Roll Call:  Councilmembers Daniel Bunn, Eli Matthews, Clay Bearnson, Chris Corcoran, Dick Gordon, Tim Jackle, Kevin Stine and Michael Zarosinski voting yes.
Ordinance 2015-22 was duly adopted.
 
70.     Council Business
70.1   Councilmember Bunn noted that Agenda Item 120.2 has been removed by the appellant.  He also noted that Agenda Item 120.3 will fail due to 44% objections received by the property owners.  The public hearing will be opened and testimony heard.
 
70.2   Councilmember Bunn reported on the Council officers meeting and discussion:
a.   EID Public Hearing – significant opposition received which will cause the EID to fail.
b.   Salvation Army – change in leadership and they are not prepared to commit to receive the $25,000 at this time for the improvements to the feeding area.
c.   March 19 Appeal Hearing – appellant Patients Helping Patients has withdrawn their appeal.
d.   Senate Bill 611 – Discussion of this bill and staff will be obtaining additional information from the League of Oregon Cities.
 
80.     City Manager and other staff reports
80.1   Capital Improvement Project Update Report – Greg McKown
Mr. Swanson noted that Mr. McKown is out of the office but the update has been included in the agenda packet.  If Council has any questions, they can contact Mr. Swanson.
 
80.2   Lien/Foreclosure Update 
Alison Chan, Finance Director provided an update on the number of properties poised for foreclosure that approximately 50% have made payment or arranged for a payment plan.
 
80.3   Media Outreach
Mr. Swanson noted the next radio spot is on March 24 at 8:00 a.m.
 
90.     Propositions and remarks from the Mayor and Councilmembers
90.1   Proclamations issued:
               Fair Housing Month, April 2015
 
90.2   Further Council committee reports.
a.   Councilmember Corcoran reported on the Water Commission meeting.  He noted that a summary report had been emailed to the Council. He noted that due to the drought conditions, the Duff treatment plant is pulling more water from the Rogue River to meet demands.  This is causing some increases in the cost of operation for the Water Commission. 
 
b.   Councilmember Corcoran reported on the Parks & Recreation Commission meeting and development of the survey for the leisure services plan update.  This will be the topic of the study session this evening.  He noted that the Commission also approved the locating of a modular building for the Family Nurturing Center next to the Santo Community Center. 
 
c.   Councilmember Matthews reported on the Regional Rate Committee meeting.  He noted that they hired a consultant to complete a rate study and based on that have adopted a resolution that will increase the rate by 7.5% effective July 1, 2015.  He noted the last rate adjustment was in 2004.
 
d.   Councilmember Gordon reported on the Hospital Facilities Authority Board meeting and the election of officers.  He noted the board was presented with the financial reports and everything is going well.
 
e.   Councilmember Gordon reported on the Site Plan and Architectural Commission meeting.  He noted that staff will be preparing the final order for approval of the In-N-Out Burger project.  He noted that there were positive comments made by the representative of In-N-Out and requested these be replayed for Council.  Council watched the video and spoke to the positive comments.
 
f.    Councilmember Zarosinski reported on the Cemetery Commission meeting and that they are reviewing general policies and regulations.
 
90.3   Further remarks from Mayor and Councilmembers.
a.   Councilmember Gordon addressed Council regarding the invitation received for the Sustainable Valley lunch meeting and questioned if this being sponsored by the City.  Councilmember Bunn noted he believed they want to provide an update to the Council but that they may also be coming to the Budget Committee.  Councilmembers discussed the short timing of the invitation and questioned if this would be appropriate given the potential funding request.  City Attorney Lori Cooper cautioned the potential issue of multiple small group/serial meetings. 
 
100.   Adjournment to the evening session
         The meeting adjourned to the evening session at 1:04 p.m.
 
********************************************************
 
EVENING SESSION
 
The evening session was called to order at 7:07 p.m. in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
 
Mayor Gary Wheeler; Councilmembers Dick Gordon, Kevin Stine, Clay Bearnson, Daniel Bunn, Eli Matthews, Michael Zarosinski and Chris Corcoran.
 
Councilmember Tim Jackle was absent.
 
City Manager Eric Swanson; Deputy City Manager Bill Hoke; City Attorney Lori Cooper; City Recorder Glenda Wilson.
 
110.   Oral requests and communications from the audience
 
120.   Public hearings
 
Mayor Wheeler noted that Agenda Item 120.2 has been withdrawn by the appellant.
 
120.1    COUNCIL BILL 2015-23  A resolution authorizing the City Manager to proceed with the sale of surplus City-owned real property consisting of .79 acres currently utilized for access to the former City-managed Table Rock Road Park.
 
Parks and Recreation Assistant Director Rich Rosenthal provided a staff report.  Council questioned the sale price and how that was determined.  Mr. Rosenthal noted that the City purchased the property for one dollar originally.  The real market value is $22,690.  The Parks & Recreation Commission requested staff negotiate a purchase price with the school.  Staff met with the school and all parties agreed that $3,750 was an acceptable price.  This was approved by the Parks & Recreation Commission.  Councilmember Bunn questioned what type of deed and Ms. Cooper noted that it will likely be a bargain and sale deed.
 
Councilmembers discussed the easement issue and the work that has been done by the students to abate the blackberries and trash along Bear Creek.  Councilmember Gordon questioned if the school has reached an agreement with Jackson County regarding the use of the Table Rock Park property.  Mr. Rosenthal noted that the representative from the school could respond to this during the public hearing.
 
Public hearing opened.
1.  Dave Fennell, Director of Athletics at Grace Christian High School addressed the Council and introduced Dante Olsen and Sara Shelton, two students at the school.  Mr. Olsen thanked the Council for their relationship with the school which allowed them the use of Table Rock Park for practice.  Clare Shelton spoke to work she has done with her class in cleanup on the Bear Creek.  She noted they have already cleared 100-200 yards of the creek and are replanting with natural plants. 
 
Councilmember Gordon questioned how the school was doing negotiating with Jackson County for the continued use of the Table Rock Park property.  Mr. Fennell noted they are in negotiations but the County is working to meet the Federal requirements before the negotiations can be completed.
Public hearing closed.
 
Motion:  Adopt the resolution authorizing the sale of surplus City-owned real property consisting of .79 acres currently utilized for access to the former City-managed Table Rock Road Park.
Moved by:  Chris Corcoran                       Seconded by:  Clay Bearnson
 
Councilmember Corcoran spoke to his motion and the support given this sale by the Parks & Recreation Commission.
 
Councilmember Gordon noted he would rather not charge the school but provide the property as an in-kind exchange for the student’s participation on future cleanup activities.
 
Councilmember Corcoran noted that the funds for the property would be placed into a scholarship for recreation activities for children.
 
Roll Call:  Councilmembers Chris Corcoran, Clay Bearnson, Dick Gordon, Kevin Stine, Eli Matthews, Daniel Bunn and Michael Zarosinski voting yes.
Resolution 2015-23 was duly adopted.
 
120.2    WITHDRAWN   Consider an appeal of the Building Safety Director’s denial of a business license for Patients Helping Patients.
 
120.3    COUNCIL BILL 2015-24  An ordinance approving the assessment of properties identified in the final plan for the Downtown Economic Improvement District.
 
Diane Raymond, Executive Director of the Metro Medford Downtown Association (MMDA) addressed the Council and provided an overview of the efforts the Association had undertaken to create the District and provide funding for the continued revitalization and enhancement of the downtown area.  She noted that on March 16th the objections totaled 11%, but on Tuesday, March 17th the City received a package of opposition letters that raised the opposition rate to 44%.  She spoke to the form letter used to garner the opposition and that there was misinformation provided in the letter. She rebutted the issues raised in the form letter. 
 
Public hearing opened.
1.Randy McKay, 221 W. 10th Street, Medford representing Jefferson Live, spoke to the importance for the City to consider what will need to occur to provide future funding for downtown beautification funding.  Without appropriate funding downtown will not grow to be more vibrant, a funding mechanism is needed to keep the efforts going. 

2.Sally Densmore, President of the MMDA spoke to the efforts that the Chamber gives to downtown and that there is no other organization except MMDA who works to provide these types of beautification and marketing for the downtown.  Citizens assume someone is doing the maintenance in downtown and if this assessment district does not happen, they will be looking to the Council as to why beautification and marketing is not occurring.    She expressed hope that the Council will participate in looking at how this gets done.
 
City Recorder Glenda Wilson noted that the current opposition is 44% representing $46,449.95 of the assessment proposed.
Public hearing closed.
 
Councilmember Stine spoke to the form letters.  Councilmember Bearnson spoke to the submission of the letters.  Councilmember Corcoran noted that he does not feel the Medford Urban Renewal Agency Board can be held responsible given the funding previously provided to the efforts.  He spoke to the efforts of the Medford Urban Renewal Agency and the Council and that the property owners and businesses downtown need to take responsibility for these efforts. Councilmembers spoke to the efforts that MMDA has committed to bringing this forward. 
 
Lori Cooper, City Attorney noted that due to the percentage of property owners who object, the Medford Code declares that the assessment fails and the district is eliminated.
 
City Manager Eric Swanson broached the concept of continuing the public hearing to the MMDA to see if there are property owners who would reverse their opposition if they obtained correct information.
 
Councilmember Bunn spoke in opposition to doing this given the potential for legal challenge.
 
120.4    COUNCIL BILL 2015-25  An ordinance amending Sections 10.03, 10.250 and 10.294 of the Medford Code pertaining to revisions to conditional use permits and Site Plan and Architectural review.  (Legislative) (DCA-14-131)
 
Jim Huber, Planning Director addressed the Council and provided a staff report.  He noted that the action will revise the process and will clarify when changes to an approved plan necessitate having them reviewed at the commission level.  This was presented to the SPAC and they are supporting the recommendation.  Planning Commission and staff recommend approval.
 
Public hearing opened.
            None
Public hearing closed.
 
Motion:  Adopt the ordinance amending Medford Code Chapter 10 pertaining to revisions to conditional use permits and Site Plan and Architectural review.
Moved by:  Daniel Bunn               Seconded by:  Michael Zarosinski
Roll Call:  Councilmembers Daniel Bunn, Michael Zarosinski, Clay Bearnson, Dick Gordon, Eli Matthews, Kevin Stine and Chris Corcoran voting yes.
Ordinance 2015-25 was duly adopted.
 
130.   Ordinances and resolutions
        
140.   Council Business
 
150.   Further reports from the City Manager and staff
 
160.   Propositions and remarks from the Mayor and Councilmembers
         160.1    Further Council committee reports.
a.   Councilmember Bunn reported on the Police Facility workgroup has been working on this project.  He noted that the brick work on the parking facility has been removed to meet budget requirements and the revised design will be brought back to Council. They have been working to preserve functionality vs. design.  Deputy City Manager of Development Services Chris Reising addressed the Council and provided clarification regarding the façade on the parking facility.  He noted that the design anticipated will be a tight chain link with black background.
 
b.   Councilmember Zarosinski reported on the Fire Facilities design group work and the transition in working with a new architectural firm.  The transition went well and they are on track as anticipated given the transition.  He noted functionality and design is being maintained and they are continuing to work through the process.
 
160.2    Further remarks from Mayor and Councilmembers.
 
170.   Adjournment
         There being no further business the meeting adjourned at 8:26 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.
 
 
 
 
Glenda Wilson
City Recorder
 

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