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Mayor & Council (View All)

City Council Study Session

Minutes
Thursday, April 02, 2015

Medford City Council Study Session
April 2, 2015
 
 
 
The meeting was called to order at 6:00 p.m. in the Medford Room, City Hall, 411 W. 8th Street, Medford with the following members present.
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Michael Zarosinski, Chris Corcoran, Kevin Stine, Eli Matthews, Dick Gordon, Daniel Bunn and Tim Jackle.
 
Greg McKown, Building Facilities Manager presented an update on the Police and Fire facilities construction projects.  He noted that the bids for the Police Facility have been better than expected due to the lower than anticipated cost of steel among other factors.  After the value engineering process the cost estimate for the Police facility is $18,200,404.
 
The budgeted project includes a façade treatment for the parking structure that does not include the decorative brickwork.  Staff is requesting Council approval to include two options for the bidding of the project, the budgeted façade and an alternate façade.  The alternate façade includes buff brickwork to provide the decorative elements. 
 
Mr. McKown noted that the ground breaking for this project is scheduled for April 27th at 11:00 a.m.  He noted that in May the Council will be presented with the “early work package” and that in July the “main work package” with the guaranteed maximum price will be presented.  Completion of the project is anticipated for September 2016.
 
Council discussed the façade options presented and agreed that moving forward with the alternate is a good idea.  Mr. McKown noted that the team was able to retain all functionality requested within the design of the facility.  Doug Townsend, Technology Services Director noted that the project does also meet the current and future requirements for technology.  Police Chief Tim George supported that the functionality of the facility has been maintained and that the process was very good.
 
Mr. McKown provided an overview of the fire station construction projects.  He noted that the value engineering estimate for the projects is $8,769,890.  He reviewed the changes in the design that were achieved and contributed to cost savings and enhancements for the fire department in terms of training and storage.   He noted that the ground breaking for the projects will be in late July with anticipated completion in September 2016.  Fire Chief Brian Fish spoke to the changes that have provided for additional storage space for the department that also saved on the cost of the facilities.
 
Mr. Swanson spoke to the efficiencies achieved with the CMGC process and congratulated the staff and Project Management Team for their work.
 
Councilmember Gordon questioned the use of funds allocated from the bond for the U.S. Cellular Community Park project towards these projects.  Councilmember Corcoran noted that U.S. Cellular Community Park is not complete.  Staff will research this issue further.
 
The meeting adjourned at 6:50 p.m.
 
 
 
 
Glenda Wilson
City Recorder

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