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Mayor & Council (View All)

City Council Meeting

Minutes
Thursday, May 21, 2015


                                    MINUTES OF THE MEDFORD CITY COUNCIL MEETING
 
                                                                    May 21, 2015
                                                                             
 
The meeting was called to order at 12:06 p.m. in the Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
 
Mayor Gary Wheeler;  Councilmembers Daniel Bunn, Dick Gordon, Kevin Stine, Clay Bearnson, Eli Matthews, Michael Zarosinski, Tim Jackle and Chris Corcoran (*left as noted).
 
City Manager Eric Swanson; City Attorney Lori Cooper; City Recorder Glenda Wilson.
 
Employee Recognition
Employees from the Fire Department, Police Department and Public Works Department were recognized for their years of service.
 
New employees Sandra Sherman, Administrative Support Technician/Parks Department; Deeanne McGaugh, Financial Support Technician/Finance Department; Amanda Kounz, Financial Support Technician/Finance Department; Kyle Nelson, Firefighter/Fire Department; Nathan Wickham, Firefighter/Fire Department; Dolce Paquette, Police Records Specialist/Police Department were recognized.
 
Alex Georgevitch was recognized for his promotion to Deputy Public Works Director/City Engineer.
 
Adam Adroli, City Arborist was recognized for his participation in the Boston Marathon.
 
Special Recognition
Mayor Wheeler read a proclamation in celebration of former Mayor and Legislator Lou Hannum’s 100th Birthday.
 
Mayor Wheeler recognized students from Sacred Heart who were participating in career day and were present in the audience.
 
20.     Approval or correction of the minutes of the May 7, 2015 regular meeting
         There being no corrections or amendments the minutes were approved as presented.
 
30.     Oral requests and communications from the audience
30.1   Landmarks & Historic Preservation Commission Awards – Cathy deWolfe
Ms. deWolfe, Chair of the Landmarks & Historic Preservation Commission addressed the Council and spoke to the work done by the Commission.  She thanked the Council for their continued support of the work of the Commission.
 
Ms. deWolfe then presented the following Historic Awards:  Certificate of Commendation to Richard Henselman for the Haskins Drug Store (Misoya Sushi Bistro); Bronze Plaque to Derek and Jennifer David for the Mary Phipps Building (SkyOak Financial); Bronze Plaque to Kim Hearon for the Huggins & Robinson Auto Building (Rogue Gallery); and Interpretive Sign/Plaque to Eric Iverson/Mark DeBoer for the Pacific Greyhound Bus Depot Building.
 
30.2   Quarterly Economic Development Update from SOREDI – Ron Fox
Mr. Fox addressed the Council and provided on update on the recruitment and retention activities of the organization.  He spoke to the new initiatives they are moving forward to improve their capacities and services. 
 
Councilmember Zarosinski questioned businesses that are looking for empty buildings to move into and Mr. Fox noted that when a company is ready to take action to relocate, they prefer to have a building to move into versus waiting for construction.
 
Councilmember Corcoran spoke to the request for funding from SOREDI that is needed to assist the organization in implementation of their initiatives.  He noted he had provided additional information at Council places from the consultant hired by SOREDI to assess the region’s competitive readiness.
Councilmember Jackle questioned how the City was posed for light industrial lands and Mr. Fox noted that the prices for this zoned land are two to three times higher than other communities on the I-5 corridor and that we have a smaller amount of available inventory.  Councilmember Jackle noted that our light industrial is borderline commercial and we may need to review our uses within the zoning. 
 
Mr. Fox noted that the consultants were surprised at the lack of business parks in the region and noted that as the urban reserve areas are brought into the City that may be an opportunity to look at this need.
 
Mr. Swanson noted that there were City staff members at the presentation by the consultant and staff is working on development of information to clarify some of the generalizations made by the consultant.
 
30.3   Quarterly Travel Medford Update – Anne Jenkins
Ms. Jenkins addressed the Council and provided an overview of the travel and tourism activities addressed by Travel Medford.  She spoke to the work that has been done to develop the new contract with the City.  She noted at this point Travel Medford is unable to purchase any further advertising as the current contract with the City expires on June 30th.  However, they are committed to continuing to promote the region. 
 
Councilmember Corcoran questioned the year to date occupancy and Ms. Jenkins noted she would need to review and could provide that information.
 
30.4   Don Anway, Inn of the Commons and representing a number of hoteliers (20 members of the audience stood), expressed concern regarding the contract with Travel Medford.  They requested that the current contract be extended to ensure that marketing opportunities are not lost.  He spoke to the original intent of increasing the occupancy tax in 2001 in that 25% would go Travel Medford to promote our region.  He spoke to formation of a Transiency Occupations Tax Advisory board to advise the City Council on how to reinvest the transient tax funds.
 
Councilmember Gordon noted that the Council passed a motion at the last meeting to extend the Travel Medford contract for one year or until a new contract is developed, whichever came first.  He noted he thought that a resolution to this motion was supposed to be on the Council agenda today.  City Attorney Lori Cooper noted that it would be a resolution and that her advice at the last meeting was that if the contract was extended there should be findings of fact.  She noted that when a new contract is developed it should also have findings of fact to support the resolution.

Councilmember Gordon questioned if any further action needed to be taken to address the request by Mr. Anway.  Ms. Cooper noted that an amendment to the existing contract with Medford Travel would be drawn up for the next Council meeting.  Councilmember Gordon questioned the ability for Travel Medford to commit to additional advertising if this issue is extended until the June 4th meeting.  Mr. Swanson noted that a meeting has been scheduled with members from the Chamber Executive Board for next week to discuss the new contract.
 
Motion: Approve the extension of the current contract with Travel Medford for one year and ask staff to bring back an amendment at the next meeting.
Moved by:  Tim Jackle                 Seconded by:  Chris Corcoran
 
Councilmember Bunn clarified that the motion would allow the City to move ahead with negotiation but if a new contract is reached it could be adopted before the one year time.  Councilmember Jackle amended motion and second concurred to make the current contract extension for five years.
 
Restated Motion: Approve an extension of the current contract with Travel Medford for five years and ask staff to bring back the amendment at the next meeting.
Moved by:  Tim Jackle                 Seconded by:  Chris Corcoran
 
Ms. Cooper noted that the current contract has language that needs to be addressed such as required statuary language that is required for all public contracts.
 
Councilmember Bearnson noted he will not support the motion as he is concerned regarding the relationship of Travel Medford and the Chamber of Commerce. He would like to see Travel Medford be a standalone entity.  Councilmember Bunn concurred and spoke to establishment of the organization to replicate the Bend model.  He noted that the board of that organization has representatives of the hotel industry as well as governing body.  Councilmember Stine spoke to competitive bidding for these services and that he would also like to see a separate board. He noted he would not support a five year agreement.
 
Councilmember Corcoran questioned amending the motion to allow the contract to extend until a new contract is developed.  He spoke to findings of fact as provided by Ms. Jenkins including the increase of the transient lodging tax during current contract period of 40.23%, the increase of occupancy from 54.8% to 63%, and the average daily rate for a motel room has increased by 14.14%. 
 
Mayor Wheeler noted that the Council has already passed a motion to extend the current agreement for one year or until a new contract is negotiated, whichever comes first.
 
Motion:  End debate.
Moved by:  Dick Gordon              Seconded by:  Chris Corcoran
 
Councilmember Eli Matthews noted he would be abstaining due to a conflict of interest as he is employed by the Chamber of Commerce.  He did speak to the stress this issue is causing the staff, Travel Medford and the community and encourage the Council to resolve the issue.
 
Roll Call:  Councilmembers Dick Gordon, Chris Corcoran, Clay Bearnson, Daniel Bunn, Tim Jackle, Kevin Stine and Michael Zarosinski voting yes.  Councilmember Eli Matthews abstained.
Motion carried and so ordered.
 
Councilmember Jackle spoke to his motion and noted that the intent is that staff will continue to move forward with negotiations for a new contract but the motion is to extend the existing contract for five years.
 
Roll Call on the Main Motion as restated:  Councilmembers Tim Jackle, Dick Gordon and Chris Corcoran voting yes.  Councilmembers Clay Bearnson, Daniel Bunn, Kevin Stine and Michael Zarosinski voting no.  Councilmember Eli Matthews abstained.
Motion failed.
 
Mayor Wheeler noted that as the motion failed, this would revert back to Councilmember Gordon’s motion from the last meeting which was to extend the current contract for one year or until a new contract is developed, whichever comes first.  This was effective as of last meeting.
 
40.     Consent calendar
 
50.     Items removed from consent calendar
 
60.     Ordinances and resolutions
60.1   COUNCIL BILL 2015-49 An ordinance authorizing execution of a $10 million Loan Agreement from the Oregon Transportation Infrastructure Bank (OTB) for improvements to Foothill Road.
 
Cory Crebbin, Public Works Director addressed the Council and provided a staff report.  He noted that this project will improve Foothills Road from Hillcrest to McAndrews Road.  He noted that the City has received a $3 million Federal Grant and the OTB is lending the remaining $10 million to complete the project.
 
Motion:  Adopt the ordinance authorizing a $10 million Loan Agreement from the Oregon Transportation Infrastructure Bank for improvements to Foothill Road.
Moved by:  Daniel Bunn               Seconded by:  Michael Zarosinski
 
*Councilmember Corcoran left the meeting
 
Roll Call:  Councilmembers Daniel Bunn, Michael Zarosinski, Clay Bearnson, Chris Corcoran, Dick Gordon, Tim Jackle, Eli Matthews and Kevin Stine voting yes.
Ordinance 2015-49 was duly adopted.
 
70.     Council Business
70.1   Boards & Commission Appointments
a.  Site Plan & Architectural Commission
 
Motion:  Appoint Rick Whitlock to the Site Plan & Architectural Commission for the At-Large partial term ending January 31, 2017.
Moved by:  Daniel Bunn               Seconded by:  Dick Gordon
Roll Call:  Councilmembers Daniel Bunn, Dick Gordon, Clay Bearnson, Tim Jackle, Eli Matthews, Kevin Stine and Michael Zarosinski voting yes.
Motion carried and so ordered.
 
b.  Parking Commission     
        
Motion:  Appoint Charlotte Cook to the Parking Commission for a partial term ending January 31, 2017.
Moved by:  Daniel Bunn               Seconded by:  Clay Bearnson
Roll Call:  Councilmembers Daniel Bunn, Clay Bearnson, Dick Gordon, Michael Zarosinski, Eli Matthews, Kevin Stine and Tim Jackle voting yes.
Motion carried and so ordered.
 
80.     City Manager and other staff reports
80.1   Capital Improvement Project Update Report – Brian Sjothun
Mr. Sjothun provided an update on the Capital Improvement projects.  Councilmember Gordon questioned the design work architect for Fire Stations #5 and #6 and Mr. Sjothun noted that ORW was selected and he will get information regarding the selection process to the Council.  Councilmember Gordon also requested that the report be checked for accuracy as Fire Station #3 did not go through Site Plan & Architectural Commission review as stated.
 
80.2   Mr. Swanson addressed the Council regarding the offer by the Mail Tribune to allow the City Council to provide a weekly opinion piece.  He noted a draft schedule has been distributed to the Council and he would like to get Council direction on proceeding.
 
Councilmember Bunn expressed that this is a good opportunity for the Council to provide outreach and information.  He noted that if anyone on Council does not wish to participate, we can be flexible.
 
Mr. Swanson noted that the process would be for the Council to forward the opinion piece to staff by the Wednesday before so that this can be reviewed by the Council Officer’s at the regular Thursday meeting before being submitted to the Mail Tribune.
 
80.3   Mr. Swanson noted that the Medford Forum on Thursday, May 28th will be on the dangerous buildings and that Councilmember Corcoran will be covering the June 8 Bill Meyer show.
 
90.     Propositions and remarks from the Mayor and Councilmembers
90.1   Proclamations issued:
               National Preservation Month, May 2015
 
90.2   Further Council committee reports.
                 
90.3   Further remarks from Mayor and Councilmembers.
 a.   Councilmember Matthews Eli spoke to the Medford/Alba Sister Cities “Taste of Alba” event on May 30th at 3:00.
 
b.   Mayor Wheeler noted that there would be a celebration on May 24th for Lou Hannum’s 100th Birthday at the Carnegie Library.
 
 
 
100.   Adjournment to the evening session
The meeting adjourned to the evening session at 1:52 p.m.
 
 
*************************************************************************
EVENING SESSION
 
 
The meeting was called to order at 7:00 p.m. in Council Chambers, City Hall, 411 W. 8th Street, Medford with the following members and staff present.
 
Mayor Gary Wheeler; Councilmembers Dick Gordon, Kevin Stine, Daniel Bunn, Eli Matthews, Tim Jackle, Michael Zarosinski and Chris Corcoran.
 
Councilmember Clay Bearnson was absent.
 
City Manager Eric Swanson; City Attorney Lori Cooper; City Recorder Glenda Wilson.
 
110.   Oral requests and communications from the audience
 
120.   Public hearings
120.1    Consider an appeal of the Public Works administrative decision to not construct speed humps on Brookhurst.
 
Cory Crebbin, Public Works Director addressed the Council and provided a staff report.  He provided information regarding the applicants request and review by the Traffic Coordinating Committee who did not support the request.  Based on the recommendation from the Traffic Coordinating Committee the Public Works Director denied the request. Mr. Crebbin noted that a letter from Medford Fire was submitted and distributed to Council regarding their recommendation to not install the speed humps.
 
Mayor Wheeler questioned if any studies had been done at the location and Mr. Crebbin noted that no studies had been done.  Mr. Crebbin noted that the Public Works Department approach is to provide education, enforcement and then if necessary engineering.  Councilmember Bunn noted that he had attended the Traffic Coordinating Committee meeting and the Police Department representative was in attendance and would be looking at increasing enforcement in the area.  Councilmember Gordon noted that this area has a history of cars ending up on the lawns of home on Serenity Drive from Brookhurst.  Councilmember Corcoran spoke to the use of speed humps that are smaller in size that are in Ashland and wondered how these have affected Fire response times in their community.  Councilmember Zarosinski spoke to concerns regarding the maintenance of humps and Mr. Crebbin noted that there is an associated cost in maintaining these as well as additional striping and signing costs.
 
Public hearing opened.
         None   
Public hearing closed.
 
Motion:  Uphold the Public Works administrative decision to not construct speed humps on Brookhurst.
Moved by:  Daniel Bunn               Seconded by:  Michael Zarosinski
Roll Call:  Councilmembers Daniel Bunn, Michael Zarosinski, Chris Corcoran, Dick Gordon, Tim Jackle, Eli Matthews and Kevin Stine voting yes.
Motion carried and so ordered.
 
120.2    Consider an appeal of the Site Plan & Architectural Commission’s denial of Sky Park, a 26-unit residential project located on the northwest corner of S. Central Avenue and E. 10th Street. (AC-15-007/E-15-009) (Land Use, Appeal)
 
Kelly Akin, Senior Planner addressed the Council and provided a staff report.  She outlined the project, reviewed the Council’s scope of review on the appeal, and provided an overview of the two points of the appeal and the staff recommendation.  She reviewed the Commissions criteria regarding the “compatible” issue of the design of the project.  Ms. Akin addressed the interpretations regarding the Medford Code and requirements for parking in the Central Business District Overlay. Staff is recommending the decision of the Site Plan and Architectural Commission be modified to include findings for the Exception regarding parking.  Ms. Akin also noted that the Conditions of Approval dated March 27, 2015 were distributed to the Council at their places.
 
Council discussed the parking exception request and the sections of the Medford Code that govern this issue.  Ms. Akin noted that the Commission had previously allowed an exception for the Housing Authority’s 6th Street project based on the project is providing low-moderate income housing. 
 
Councilmember Gordon questioned if the Council can substitute their opinion on the parking issue and Ms. Akin noted that the Council can modify the decision with findings.
 
Public hearing opened.
 
Councilmember Gordon declared exparte communication as he had attended the Site Plan & Architectural Commission meetings as Council Liaison and during the hearings he participated in questioning the applicant regarding the lease with the Medford Urban Renewal Agency.
 
Councilmember Jackle noted he would recuse himself from this issue due to a conflict of interest as he had a previous working relationship with the developer of the project.
 
1.  Mark McKechnie, appellant, addressed the Council and noted he had Raul Woerner who will be speaking to the errors of the decision.  He spoke in support of the project and questioned how anyone could build a project when the standards are moving.  This project started over two years ago and ended in a Development and Disposition Agreement with the Medford Urban Renewal Agency and the City Council.  He noted that the staff did recommend approval with three minor modifications but the Commission did not support the staff recommendation.
 
2.  Raul Woerner, CSA Planning representing the appellant, addressed the Council and noted that the applicant would be willing to offer a continuance in order to work through the issues to get this project done.  He spoke to the need for reasonable standards for residential projects in the downtown area that are less than those housing facilities on the outskirts of town. He noted that this housing project has become stalled around the parking issue.  He spoke to the lack of findings regarding what the maximum density would be but that the project was stated as “not enough”.  Mr. Woerner spoke to the open ended interpretation of “compatible” as this makes it very hard to bring forward a project that can be projected to be successfully approved.  He requested that the Medford Code provide some clearer guidance on “compatibility”.  He noted that the Commission should approve an application if they can make recommended modifications to make the project compatible.  He noted a motion was made to give the applicant an opportunity to come back with different ideas and approach to the parking issues but the Commission Chair would not honor the motion. 
 
3.Laurel Dryland, 179 Logan Drive, Ashland, addressed the Council regarding the project and spoke to the issue with finding parking currently.  She noted that she brings her two daughters to the ballet studio and often cannot find parking in the lot.  She expressed concern regarding the 250 children that attend the ballet studio and that the covered parking lot would be a gathering place for transients.  She noted she feels this project will harm the ballet studio business. 
 
4.Elyse Roxander, 101 E. 10th Street, Medford, owner of the ballet studio, spoke to the issues of safety at the Middleford garage.  She spoke to the expansion of their business to their new location and that they had spent a lot of funds to renovate the building.  She noted had she been aware of this potential project, they would likely not have relocated to their current location.  She is concerned with the safety of her customers in having the enclosed parking next to the business.  She noted that she feels this is not the appropriate location for this scale of housing.
 
5.  Charlotte Cook, owner of Farrell’s Glass, 229 S. Front St., Medford, addressed the Council regarding the project.  She spoke with concerns that this is for student housing for Rogue Community College.  She commented that the buildings look nice but she is concerned about the overflow of parking impacting their business. She expressed concern about the residential development in the middle of a commercial zone and loss of parking spaces.
 
6.  Aaron Hasse, owner of Astral Games, 125 S. Central Ave. Ste. 110, Medford, spoke to moving his business to this location due to vagrants and drug use in their previous location.  He expressed concern regarding the development at this location and about the impacts on the downtown and college.  He noted there is a lot of traffic and events in the area that use the parking lots and structures.  Makes it difficult for his customers to park and visit his business.  He stated he does participate in the business validation program. 
 
7.  Raul Woerner, under rebuttal, addressed the Council and addressed some of the concerns raised.  He spoke to the discussions about this not being the right site and that this is a common statement and someone will always say this.  He noted that the developer/residents will be buying the permits that are available just as anyone else would do and that there are no “reserved” spaces for the residents in the development. The solution to the vagrancy is a social issue; spoke to the need to have the residential downtown will assist in self-policing to help deal with the homelessness issues. This is a permitted use and that is how compatibility should be applied. 
 
8.  Mark McKechnie, under rebuttal, spoke to the issue of vagrants at a commercial development which is different than this development where residents will be present 24 hours a day.  The more people present during all areas of the day will increase the safety of the downtown.  He spoke to the openness of the parking area under the housing for the parking area and that there will also lighting the parking area to the same degree as the Middleford Garage.
 
Councilmember Gordon questioned how individuals would know that there is public parking under the development and Mr. McKechnie noted that there would be signage indicating “public parking”.
Public hearing closed.
 
Motion: Move to reverse the Site Plan & Architectural Commission denial as this is a multi-family residential development, it is compatible with the downtown and there are no findings of fact regarding the density issue.
Moved:  Chris Corcoran                Seconded by:  Daniel Bunn
 
Councilmember Corcoran spoke to his motion and the families that will be living in the development and utilizing the downtown businesses.  Councilmember Bunn noted that there are two applications that were submitted; one for the site review and one for the exception to the parking requirements.  He spoke to using the staff report to provide the findings for the motions.  He questioned if this will provide findings for the exception.  Ms. Cooper noted that the Medford Code is ambiguous and could be interpreted in different ways.
 
Councilmember Bunn noted that the Council needs to define the standard and evaluate the exception or say there is no requirement.  He noted that the Council needs to provide the findings on this issue and then ask the Planning Department to look at this issue and provide some recommendations to modify the Code to provide clarity.
 
Mayor Wheeler spoke to the memo on page 119 of the Agenda documents from Deputy City Attorney John Huttl as was presented to the Commission that no off street parking is required.
 
Councilmember Bunn offered a friendly amendment to the motion to restate the motion.
 
Restated Motion:  Direct staff to prepare a final order to reverse the Site Plan & Architectural Commission decision and approving AC-15-007 per the staff report dated March 27, 2015 including all exhibits and adopting Huttl conclusion #2 with respect to E-15-009, exhibit U in proceedings before the Site Plan & Architectural Commission.”
 
Motion maker agreed with restated motion.
        
Councilmember Zarosinski discussed additional issues that may not have been reviewed and that a remand of the issue would be more desirable.  Ms. Cooper noted that Council has to address the issues of the appeal.  Councilmember Gordon noted he had concerns as well and wished that the Commission had requested an extension of the 120 rule.
 
Roll Call on Restated Motion:  Councilmembers Chris Corcoran, Daniel Bunn, Dick Gordon, Eli Matthews, Kevin Stine and Michael Zarosinski voting yes.  Councilmember Tim Jackle abstained.
Motion carried and so ordered.
 
Mayor Wheeler called a ten minute recess.
****************************************
Meeting reconvened with same persons present.
 
120.3    COUNCIL BILL 2015-50  An ordinance approving a minor amendment to the General Land Use Plan (GLUP) Map of the Medford Comprehensive Plan by changing the land use designation on three 0.11-acre lots on East Jackson Street between Mae Street and Marie Street from low-density Urban Residential (UR) to Service Commercial (SC).  (CP-15-022) (Land Use, Quasi-Judicial)
 
John Adam, Senior Planner, addressed the Council and provided a staff report.  He reviewed the request from the applicant.  He reviewed the existing zoning and proposed zoning.  He reviewed the criteria for approval.  He noted the Planning Commission is recommending approval of the application.
 
Public hearing opened.
 
Councilmember Gordon reported exparte communication with those who had testified and therefore he will be recusing himself.
 
1.  Ryan Kantor, P.O. Box 460, Medford and the applicant, addressed the Council and noted he was available for any questions.
 
2.  Zach Rodriguez, 313 Mae Street, Medford, spoke in opposition to the plan as he feels this will affect the neighborhood.  He spoke to the possible uses in Service Commercial zone and concerns with what kinds of businesses would be allowed on the property.  He expressed concern regarding the lack of traffic analysis.
 
3.  Ryan Kantor, under rebuttal, addressed the Council and noted that they have no intention of a gas station at the property but will be keeping the small business/professional offices.
 
4.  Mr. Adam noted that there is no requirement for a traffic analysis as the potential impact is below the threshold that requires a traffic analysis.
Public hearing closed.
 
Motion:  Adopt the ordinance amending the General Land Use Plan map to change the designation from Urban Residential to Service Commercial as shown on the map marked “Exhibit C” in the final report.
Moved by:  Daniel Bunn               Seconded by:  Michael Zarosinski
 
Councilmember Jackle addresses the Council regarding making an amendment to the motion.
 
Amend the motion: Amend to add a covenant that no gas station could be placed on this property.
Moved by:  Tim Jackle                 Seconded by:  Michael Zarosinski
Roll Call:  Councilmembers Tim Jackle, Michael Zarosinski, Chris Corcoran, Kevin Stine and Eli Matthews voting yes.  Councilmember Daniel Bunn voted no.  Councilmember Dick Gordon abstained.
Motion carried and the main motion was so amended.
Roll Call on the Main Motion as amended:  Councilmembers Daniel Bunn, Chris Corcoran, Tim Jackle, Eli Matthews, Kevin Stine and Michael Zarosinski voting yes. Councilmember Dick Gordon abstained.
Ordinance 2015-15 was duly adopted as amended.
 
130.   Ordinances and resolutions
        
140.   Council Business
 
150.   Further reports from the City Manager and staff
 
160.   Propositions and remarks from the Mayor and Councilmembers
160.1    Further Council committee reports.
a.   Councilmember Corcoran reported on the Parks & Recreation Commission meeting.  He noted they discussed an issue at Bear Creek skate park with BMX riders using the park and causing a safety hazard for skateboarders.  He noted that the Commission wants to ban the BMX bikes but still allow small scooters for the younger children who are learning to skateboard.  In order to help enforce the ban, the Commission is considering using a turnstile entrance that would prohibit getting the BMX bikes into the facility.  The Commission has no funds and once they research the cost may be bringing this forward for Council consideration.
 
b.   Councilmember Matthews reported on the Regional Rate Committee meeting.  He noted they had a public hearing on the sewer system development charge increases and these were approved effective July 1, 2015.  He noted that last time these rates were increased was in 2001.  The rates will be tied to the engineering construction cost index in the future. The Committee also reviewed an intergovernmental agreement with the Oregon Department of Forestry for the reclamation facility to start receiving grey water from the wild land firefighter camps. Agreement will be on the agenda for consideration in August.
160.2    Further remarks from Mayor and Councilmembers.

a.   Councilmember Bunn addressed the Council regarding the review of the parking standards for downtown.
 
Motion:  Initiate an amendment to Chapter 10 clarifying the residential parking standards in the Downtown Parking District.
Moved by:  Daniel Bunn               Seconded by:  Chris Corcoran
Roll Call:  Councilmembers Daniel Bunn, Chris Corcoran, Dick Gordon, Tim Jackle, Eli Matthews, Kevin Stine and Michael Zarosinski.
Motion carried and so ordered.
 
b.   Councilmember Gordon spoke to the upcoming meeting with the members of the Executive Board of the Chamber of Commerce regarding the Travel Medford contract.  As there are now board members from the Chamber discussing this issue, he feels that the City should be represented in the meeting by elected officials.  Councilmember Bunn spoke to the public meeting issue this would cause if Councilmembers were meeting to make a recommendation to the full Council it would be a public meeting and need to be noticed.  Councilmember Gordon concurred that this would change the negotiations and agreed to have staff continue to move the issue forward.
 
c.   Councilmember Gordon addressed the Council regarding the Travel Medford contract negotiations.
        
Motion:  Direct staff to wait 30 days as a cooling off period before negotiations continue with Travel Medford.
Moved by:  Dick Gordon              Seconded by:  Chris Corcoran
 
Councilmembers Gordon and Corcoran spoke to the motion and why they feel a cooling off period should be observed.  Councilmember Zarosinski spoke to respecting that the Chamber Board is reaching out and feel we should not delay.
Councilmember Gordon spoke to Council not receiving a copy of the draft agreement with the Council comments as Mr. Hoke said would be distributed. 
 
Councilmember Jackle noted if motion approved he would still like the amendment to extend the existing contract done to solidify the motion made by Council at the last meeting.
 
Mayor Wheeler noted that Mr. Hoke is out of town and that he feels Mr. McLemore and Mr. Pelham from the Chamber are ready to move forward.  He noted he feels the pressure on this issue is coming from the Council and not staff.
           
Councilmember Stine noted he felt the meeting should go forward.
 
Mr. Swanson noted that the Chamber team will be provided with the updated information.  Councilmember Corcoran questioned when the Council would see the updated information.  Mr. Swanson noted that they will be sending out the existing contract, the contract as proposed and the Council comments.
 
Councilmember Gordon withdrew his motion; second concurred.
 
170.   Adjournment
The meeting adjourned at 10:10 p.m.
 
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.
 
 
 
 
Glenda Wilson
City Recorder

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