August 13, 2015
Medford City Hall, Medford Room
411 West Eighth Street, Medford, Oregon
The Medford City Council Study Session was called to order at 12:00 p.m. in the Medford Room of the Medford City Hall on the above date with the following members and staff present:
Mayor Gary Wheeler; Councilmembers Daniel Bunn, Chris Corcoran*, Dick Gordon, Tim Jackle, Michael Zarosinski
City Manager Pro Tem Bill Hoke; City Attorney Lori Cooper; City Recorder Karen Spoonts; Emergency Management Coordinator Larry Masterman; Database Manager Clint Picton; TS Director Doug Townsend
Councilmembers Clay Bearnson, Eli Matthews, and Kevin Stine were absent.
*Arrived as noted.
Medford Room Technology
City Manager Pro Tem Bill Hoke stated that Council desired to turn the Medford Room into an executive meeting room where interactive conversations from other locations could take place. TS provided an interactive presentation.
*Councilmember Corcoran arrived at 12:21 p.m.
TS Director Doug Townsend presented additional information on starting the process to use Panopto.
Emergency Preparedness Update
Emergency Management Coordinator Larry Masterman provided an introduction of what has been done so far in Medford (see PowerPoint presentation). The state has come up with a list of 13 points with Emergency Management. He stated that there will be training on August 25 on the National Management Introduction Course in Council Chambers from 9 a.m. to 4:30 p.m. Council was invited; contact Larry if interested. The class will be an overview of the system working with the state, feds, etc.
Councilmember Corcoran was impressed with what Larry Masterman has accomplished. Councilmember Corcoran talked about the terror of another employee who thought we were having an earthquake, when in reality it was construction nearby. He wondered what we could do to prepare people. Mr. Masterman stated that just being available is important. Councilmember Corcoran suggested he add Rogue Waste & Disposal to the list of training. Councilmember Bunn noted we could write it in our contracts with them. Mayor Wheeler noted that he did meet with Rogue Disposal and they were interested to meet with Mr. Masterman. Mr. Masterman remarked on those companies that wanted a CERT team, such as Harry & David. He noted that nothing is more satisfying than talking with an organization that is reaching for help which continues to motive them to train their staff.
Councilmember Jackle questioned the length of time for CERT training; Mr. Masterman noted that they are held in the evening meetings for a total of approximately 24 hours. Councilmember Zarosinski questioned our emergency process; Councilmember Bunn noted there is a handout that was given to council but needs to be updated that pertains to this procedure. He stated the city manager is responsible for preparation and implementation of the Emergency Management Plan; the Mayor determines that a state of emergency exists, would make a written declaration of emergency and ratified within 24 hours or maybe longer. Mr. Masterman stated that there is a FEMA course for senior and executive officials which include FEMA’s decision on what the role is of an elected official. City Manager Pro Tem Bill Hoke said there is a lot of interest of a 402 course.
Discussed was a proclamation for National Preparedness Month.
The meeting adjourned at 1:19 p.m.
Karen M. Spoonts, MMC
Deputy City Recorder