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Mayor & Council (View All)

City Council Study Session Minutes - Noon

Thursday, July 23, 2015

 July 23, 2015
                                                                                                             Medford City Hall, Medford Room
411 West Eighth Street, Medford, Oregon
The Medford City Council Study Session was called to order at 12:00 p.m. in the Medford Room of the Medford City Hall on the above date with the following members and staff present:
Mayor Gary Wheeler; Councilmembers Daniel Bunn, Chris Corcoran, Dick Gordon, Tim Jackle*, Eli Matthews, Kevin Stine*, Michael Zarosinski
City Manager Pro Tem Bill Hoke; City Attorney Lori Cooper; Interim City Recorder Karen Spoonts; Planning Director Jim Huber; Assistant Planning Director Bianca Petrou; Principal Planner Kelly Akin; Planner IV Joe Slaughter; Senior Planner John Adam; Public Works Director Cory Crebbin
Councilmember Clay Bearnson was absent.
*Arrived/left as noted.
Urban Growth Boundary (UGB) Update
Mayor Wheeler turned the meeting over to Councilmember Bunn; Councilmember Bunn noted that Council thought there would be many people who would want to speak; therefore there will be a draft letter of the expected schedule. A special meeting will be held on August 13 with three additional Council meetings held weekly. Many arguments may be received and staff suggested a summary in advance, which will be circulated to Council before the meeting. Staff would prepare responses to the comments. Planning staff will circulate an address list of those in the UGB and if Council had a conflict on a particular tax lot they could state that. Councilmember Jackle did not think that was correct. Councilmember Bunn noted that they will get advice from Legal. Councilmember Corcoran will be present but will have to recuse himself because of those they work with at the bank. Mayor Wheeler noted they will take comments in order numerically so the format can be reasonably orderly.
John Adam began the PowerPoint presentation (see handout) and stated that the RPS process built a lot of trust with other cities. In Phase 1 of this project, Medford analyzed 800 acres internally for intensification; and it was reduced to 550 acres; Council shaved off 50 acres and approved in one meeting. Commission report details effects of Phase 1.
Joe Slaughter covered the criteria pertaining to Goal 14. The City of Medford has demonstrated a need for additional land to meet its 20-year supply in its Comprehensive Plan. Councilmember Gordon questioned the Population Element being approved in 2007 and doubted Medford met the population elements. If we use that it would be appealable whereas if we based it on the new standards from Portland State it would not be appealable. Joe Slaughter stated that we have an agreement with DLCD and we need to keep with the process so those numbers are safe. Councilmember Gordon thought it was still appealable. Jim Huber noted that anything is appealable well beyond population. Everything is based off those population figures and everything would have to change because of that. While the numbers are different it would have a significant impact to change, such as Housing Element, Buildable Land Inventory, etc. It would add a few years before we could complete this process. Mayor Wheeler noted that it is a moving target.
*Councilmember Stine arrived.
County roads were discussed; Cory Crebbin noted we donít take over county roads unless they are up to a certain standard. Councilmember Gordon questioned taking a road over in the condition they are at the time of annexation; Cory Crebbin noted that is correct but the County has agreed to keep them up to a certain standard. Councilmember Corcoran questioned Table Rock Road, Cory Crebbin was unsure. Councilmember Gordon noted we would be left with less than desirable streets. John Adam noted that for the modeling, staff populated the land with housing and employees. The modeling showed us deficiencies but not the cost. Cory Crebbin stated this isnít the final word as we still need to amend the Transportation System Plan. Councilmember Gordon talked about adjusting the System Development Charges to the project list. Councilmember Zarosinski questioned new arterial streets; Cory Crebbin noted that we did do a transportation model to determine that. The score on the map determines the amount of work needed.
*Councilmember Jackle left.
Joe Slaughter resumed his presentation. Three alternatives had been presented to the Planning Commission for the proposed UGB amendment. Planning Commission chose Amendment #1 and removed most of alternative 3 but wanted to retain a small place of MD-3 by Delta Waters. Another portion south of Cherry Lane was included. He noted a post-Planning Commission correction that had to be made in MD-5 by Coal Mine Road was one legal parcel; the original boundary split them outside of the UGB, therefore the boundary was fixed to include in the UGB. Staff noted the split was from a function of the assessors map.
Councilmember Gordon questioned if the Planning Commission took into account the extensions of Owen Drive and others; staff noted that they did take into account Owen and that was more important than north/south connections. Connectivity of roads were discussed in areas where that is an issue. Mayor Wheeler noted that Council did look at boundaries between Phoenix pertaining to an overpass. Councilmember Gordon noted that twenty years is a long time. Mayor Wheeler noted that it is not from a lack of looking at it. Harry and David was looked at pertaining to a South Valley Employment area but nothing came to fruition.
Councilmember Stine questioned if we can ask questions on how it will be developed; Attorney Lori Cooper noted it is not a criteria that you can ask. Councilmember Bunn noted that you canít hold people to what they would say. Joe Slaughter noted that is a good question and talked about the Centennial Golf Course who would need an open space assessment before they could annex and that will be in the Comprehensive Plan.
Mayor Wheeler noted that we will receive many comments but staff will help us through it. Bianca Petrou compiled everything and would like to send the staff report out tomorrow. Anything new will continue to come before Council. As part of this study session a thorough explanation was given. The night of the hearing will be an abbreviated staff report to give time for the public to speak. Bianca Petrou stated that Council could call and ask questions. Several people have asked to testify and it will still be 3-5 minutes. Mayor Wheeler requested a binder with tabs; Council agreed.
Mayor Wheeler noted that we may not have to take testimony; Councilmember Stine requested the letter Councilmember Bunn spoke state that the meeting will take place in the evening. 
The meeting adjourned at 1:05 p.m.
Karen M. Spoonts, MMC
Interim City Recorder

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