Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, September 17, 2015

AGENDA
September 17, 2015
12:00 Noon & 7:00 p.m.
Medford City Hall, Council Chambers
411 West Eighth Street, Medford, Oregon

10.    Roll Call

 
Employee Recognition
 
20.    Approval or correction of the minutes of the September 3 regular meeting
 
30.    Oral requests and communications from the audience
         Comments will be limited to 3 minutes per individual or 5 minutes if representing a group or organization.  PLEASE SIGN IN.
        
40.    Consent calendar
         40.1     COUNCIL BILL 2015-91 A resolution initiating the vacation of unimproved portions of Farmington Avenue and Normil Terrace within the southerly portion of the Cedar Landing Planned Unit Development, lying south of Cedar Links Drive and west of Foothill Road. SV-15-101
 
         40.2     COUNCIL BILL 2015-92 An ordinance amending the Solid Waste Collection Franchise Agreement with Rogue Disposal and Recycling, Inc., by authorizing an increase for the Green Waste Program to $6.50 per month effective January 1, 2016.
 
         40.3     COUNCIL BILL 2015-93 An ordinance awarding a one-year contract in an amount not to exceed $64,800 to CFM Strategic Communications, Inc., to provide government relations services, with three one-year renewal options.
 
50.    Items removed from consent calendar
 
60.    Ordinances and resolutions
         60.1     COUNCIL BILL 2015-94 An ordinance awarding a contract in the amount of $217,483 to Copeland Paving, Inc., for improvements at Holmes Park.
 
         60.2     COUNCIL BILL 2015-95  An ordinance authorizing execution of Intergovernment Agreement No. 30421 with the Oregon Department of Transportation pertaining to street improvements on Foothill Road between Hillcrest Road and McAndrews Road.
 
         60.3     COUNCIL BILL 2015-96 An ordinance authorizing execution of a Memorandum of Agreement with Teamsters Local Union No. 223 to modify Article 2 of the current agreement; and changing the title of the agreement to “Medford Parks and Facilities” Agreement.
 
         60.4     COUNCIL BILL 2015-97 An ordinance authorizing acceptance and expenditure of a Byrne Memorial Justice Assistance Grant in the total amount of $70,610 to purchase body-worn cameras for the Police Department.
 
         60.5     COUNCIL BILL 2015-98 An ordinance authorizing execution of an Intergovernmental Agreement between the City of Medford Police Department and Jackson County pertaining to guidelines for a 2015 Edward Byrne Memorial Justice Assistance Grant Program Award.
 
         60.6     COUNCIL BILL 2015-99 An ordinance to amend the existing Construction Manager/General Contractor (CMGC) contract with Adroit Construction Inc., and acceptance of a Guaranteed Maximum Price of $19,613,101 for the construction of the Medford Police Station and secured parking garage.
        
70.    Council Business
              
80.    City Manager and other staff reports
         80.1     Classification Study
 
         80.2     Fire Station Update
 
         80.3     Further reports from City Manager
 
90.    Propositions and remarks from the Mayor and Councilmembers
         90.1     Proclamations issued:
                                    Father Jim Clifford Day
 
         90.2     Further Council committee reports.
           
         90.3     Further remarks from Mayor and Councilmembers.
 
100.  Adjournment to the 6:00 p.m. Executive Session
 
 
EVENING SESSION
7:00 P.M.
Roll call
 
110.  Oral requests and communications from the audience
Comments will be limited to 3 minutes per individual or 5 minutes if representing a group or organization.  PLEASE SIGN IN.
 
120.  Public hearings
Comments are limited to a total of 30 minutes for applicants and/or their representatives.  You may request a 5-minute rebuttal time.  Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total of 30 minutes.  All others will be limited to 3 minutes per individual or 5 minutes if representing a group or organization. PLEASE SIGN IN.
120.1      CONTINUED. Consideration of a proposed Comprehensive Plan/Urban Growth Boundary Amendment affecting the General Land Use Plan (GLUP) map, the Medford Street Functional Classification Plan of the Transportation Element, and portions of the text of both the Urbanization and GLUP Elements.
130.  Ordinances and resolutions
        
140.  Council Business
 
150.  Further reports from the City Manager and staff
 
160.  Propositions and remarks from the Mayor and Councilmembers
         160.1   Further Council committee reports.
                            
         160.2   Further remarks from Mayor and Councilmembers.
 
170.  Adjournment


MINUTES                           
September 17, 2015
12:00 Noon & 7:00 p.m.
Medford City Hall, Council Chambers
411 West Eighth Street, Medford, Oregon

  
The regular meeting of the Medford City Council was called to order at 12:00 noon in the Council Chambers of the Medford City Hall on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Daniel Bunn, Chris Corcoran, Dick Gordon, Tim Jackle, Eli Matthews, Kevin Stine, Michael Zarosinski
                                  
City Manager Pro Tem Bill Hoke; City Attorney Lori Cooper; Acting City Recorder Lynette O’Neal
 
Employees from Building, Police, and Engineering were recognized for their years of service.
 
Whitney Dennis, Executive Assistant, City Manager’s Office; Amy Stonehill, Executive Assistant, Human Resources; Ben Sandu, Police Officer, Police Department; Daniel Swift, Police Officer, Police Department; Police Dog Libby; and Mandee McCulley, Utility Billing Services Specialist, Public Works/Engineering Department were introduced.
 
Michael Vaughan, Public Works Technician, was recognized for his promotion.
 
A retirement clock was presented to Judy Parton, Assistant to the City Attorney.
 
20.    Approval or correction of the minutes of the September 3 regular meeting
         There being no additions or corrections, the minutes were approved as presented.
 
Out of sequence.
 
40.    Consent calendar
         40.1     COUNCIL BILL 2015-91 A resolution initiating the vacation of unimproved portions of Farmington Avenue and Normil Terrace within the southerly portion of the Cedar Landing Planned Unit Development, lying south of Cedar Links Drive and west of Foothill Road. SV-15-101
 
         40.2     COUNCIL BILL 2015-92 An ordinance amending the Solid Waste Collection Franchise Agreement with Rogue Disposal and Recycling, Inc., by authorizing an increase for the Green Waste Program to $6.50 per month effective January 1, 2016.
 
         40.3     COUNCIL BILL 2015-93 An ordinance awarding a one-year contract in an amount not to exceed $64,800 to CFM Strategic Communications, Inc., to provide government relations services, with three one-year renewal options.
 
Motion:  Adopt consent calendar.
Moved by:  Daniel Bunn                                                     Seconded by:  Dick Gordon
Roll call:  Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Motion carried and so ordered.  The following Council Bills were approved: #2015-92 & 2015-93.     
 
50.    Items removed from consent calendar
         Councilmember Jackle requested a staff report for 40.1 as he questioned the paths in the original PUD plan and would this street link into the path. Planning Director Huber stated that this initiates the vacation only, which would then go before the Planning Commission and stated that it would not.
 
Motion:  Adopt resolution initiating the vacation of unimproved portions of Farmington Avenue and Normil Terrace within the southerly portion of the Cedar Landing Planned Unit Development, lying south of Cedar Links Drive and west of Foothill Road.
Moved by:  Tim Jackle                                                        Seconded by:  Eli Matthews
Roll call:  Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
30.    Oral requests and communications from the audience
         30.1     David Mayer addressed the Council regarding homelessness.  He stated that he has been involved in helping the homeless, his family has experienced homelessness over the years, and facilities are full. He spoke of a rest area project in Wilsonville.
 
                     Councilmember Corcoran questioned if he knew about ACCESS with the military; he stated that he did know. Councilmember Jackle questioned the Wilsonville project; Mr. Mayer clarified.
 
Back in sequence.
 
60.    Ordinances and resolutions
         60.1     COUNCIL BILL 2015-94 An ordinance awarding a contract in the amount of $217,483 to Copeland Paving, Inc., for improvements at Holmes Park.
                                   
   Motion:  Adopt the ordinance awarding a contract in the amount of $217,483 to Copeland Paving, Inc., for improvements at Holmes Park.   
Moved by:  Eli Matthews                                                     Seconded by: Daniel Bunn 
 
Councilmember Matthews stated that this is one of his favorite parks and remarked on the work that needed to be done on the tennis courts.
 
Roll call:  Councilmembers Bearnson, Bunn, Corcoran, Gordon, Matthews, Stine, and Zarosinski voting yes; Councilmember Jackle abstained.
Ordinance #2015-94 was duly adopted.
 
         60.2     COUNCIL BILL 2015-95  An ordinance authorizing execution of Intergovernment Agreement No. 30421 with the Oregon Department of Transportation pertaining to street improvements on Foothill Road between Hillcrest Road and McAndrews Road.
 
Motion:  Adopt the ordinance authorizing execution of Intergovernment Agreement No. 30421 with the Oregon Department of Transportation pertaining to street improvements on Foothill Road between Hillcrest Road and McAndrews Road.   
Moved by:  Daniel Bunn                                                     Seconded by: Clay Bearnson 
 
Councilmember Bunn stated that we have had several meetings pertaining to this and that this is a great project.
 
Roll call:  Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Ordinance #2015-95 was duly adopted.
 
         60.3     COUNCIL BILL 2015-96 An ordinance authorizing execution of a Memorandum of Agreement with Teamsters Local Union No. 223 to modify Article 2 of the current agreement; and changing the title of the agreement to “Medford Parks and Facilities” Agreement.
 
Motion:  Adopt the ordinance authorizing execution of a Memorandum of Agreement with Teamsters Local Union No. 223 to modify Article 2 of the current agreement; and changing the title of the agreement to “Medford Parks and Facilities” Agreement.
Moved by:  Daniel Bunn                                                     Seconded by: Michael Zarosinski
Roll call:  Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Ordinance #2015-96 was duly adopted.
 
         60.4     COUNCIL BILL 2015-97 An ordinance authorizing acceptance and expenditure of a Byrne Memorial Justice Assistance Grant in the total amount of $70,610 to purchase body-worn cameras for the Police Department.
 
                     Councilmember Gordon requested a staff report for items 60.4 and 60.5.  Police Chief George stated that this is when higher crime stats work in your favor as the total amount of the grant is over $70,000; about $50,000 will be coming to Medford. 
 
                     Councilmember Gordon questioned if the $149,000 was in the biennial budget; Chief George stated that is was.  Councilmember Bearnson questioned the cost of storage; Chief George stated that it is dependent on the amount of video captured. He stated that we are going with the unlimited plan the first year until it is determined how much video storage is needed but it will be approximately $1,000 to $1,100 per officer per year.  Councilmember Stine questioned the process for usage of the cameras; Chief George stated that there will be a county wide policy.  Councilmember Stine expressed appreciation for working with other agencies. Councilmember Bunn requested information on the record retention process.  Police Lieutenant Clausen stated once the officer triggers the camera it stores the video, which then gets a case number. The district attorney would then determine if they are prosecuting.  Because retention periods are fluid staff determined to use the unlimited plan. Mayor Wheeler questioned data storage;  Lt. Clausen stated that they are looking at cloud based storage which is very secure and encrypted as in-house storage can be very expensive.
 
Motion:  Adopt the ordinance authorizing acceptance and expenditure of a Byrne Memorial Justice Assistance Grant in the total amount of $70,610 to purchase body-worn cameras for the Police Department.   
Moved by:  Kevin Stine                                                       Seconded by: Clay Bearnson 
Roll call:  Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Ordinance #2015-97 was duly adopted.
 
         60.5     COUNCIL BILL 2015-98 An ordinance authorizing execution of an Intergovernmental Agreement between the City of Medford Police Department and Jackson County pertaining to guidelines for a 2015 Edward Byrne Memorial Justice Assistance Grant Program Award.
 
Motion:  Adopt the ordinance authorizing execution of an Intergovernmental Agreement between the City of Medford Police Department and Jackson County pertaining to guidelines for a 2015 Edward Byrne Memorial Justice Assistance Grant Program Award.   
Moved by:  Kevin Stine                                                       Seconded by: Clay Bearnson 
Roll call:  Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Ordinance #2015-98 was duly adopted.        
                    
         60.6     COUNCIL BILL 2015-99 An ordinance to amend the existing Construction Manager/General Contractor (CMGC) contract with Adroit Construction Inc., and acceptance of a Guaranteed Maximum Price of $19,645,601 for the construction of the Medford Police Station and secured parking garage.
        
                     Facilities and Project Manager McKown presented the staff report and requested Council approval so that we can accept a guaranteed maximum price for the police station. A PowerPoint presentation was given showing three different categories and future impact, if any, it would have.
 
                     Councilmember Corcoran asked if the majority of the items were cosmetic.  Police Chief George noted that with the exception of the lockers for the future, most of them were. Both Councilmember Corcoran and Bunn would like to see the lockers back in the project.  Council further discussed the design of the police station, contingency and the original budget. Councilmember Jackle questioned if there is a way to reduce the contingency as some items have been removed; Mr. McKown stated that it has been reduced; it could be lowered further, but doesn’t recommend doing so. Councilmember Corcoran questioned if we are looking at staying with the figures presented for the police and fire projects and would the contingency move to Fire if not used in Police?  Councilmember Bunn stated that is what Councilmember Zarosinski stated in his memo earlier in the week.  Councilmember Jackle stated that he was concerned with the City’s ability to build all three facilities and stated that he wants to stay in budget. Councilmember Bunn stated that we voted for a fee increase and that we are collecting more than it takes to collect the fees.  Finance Director Chan stated that the $2 fee increase was insufficient to service the debt in the first five years; it will increase by $2.82 and should be sooner than anticipated.  She further stated that she anticipates it will be enough money and we will not need a loan from the General Fund to service the date.  Council authorized a $3 million loan to cover interest, but should not be needed with the earlier increase.  Councilmember Bearnson questioned if term guaranteed maximum price literal; Ms. Chan stated that it is.
 
Mayor Wheeler declared a recess at 1:44 p.m. 
*****************************
Council reconvened to the regular meeting at 1:48 p.m. with the same members present.
 
   Motion #1:  Adopt the ordinance to amend the existing Construction Manager/General Contractor (CMGC) contract with Adroit Construction Inc., and acceptance of a Guaranteed Maximum Price of $19,645,601 for the construction of the Medford Police Station and secured parking garage.   
   Moved by:  Daniel Bunn                                                     Seconded by: Clay Bearnson 
 
Motion #2:  Add back to the project the duty lockers in the amount of $44,352 and the accordion partition in the amount of $38,968 for a total of $83,320.
Moved by:  Chris Corcoran                                                Seconded by:  Daniel Bunn
Roll Call on Motion #2: Councilmembers Clay Bearnson, Daniel Bunn and Chris Corcoran voted yes.  Councilmembers Dick Gordon, Tim Jackle, Eli Matthews, Kevin Stine, and Mike Zarosinski voted no. 
Motion fails.
 
Roll call on Motion #1:  Councilmembers Bearnson, Bunn, Corcoran, Matthews, and Zarosinski voting yes; Gordon, Jackle, and Stine voting no.
Ordinance #2015-99 will be placed for a second reading.
 
100.  Adjournment to the 6:00 p.m. Executive Session
         Mayor Wheeler stated that due to the time the balance of the Noon Session will be held during the Evening Session. Council adjourned at 2:00 p.m.
 
 
 
EVENING SESSION
7:00 P.M.
 
The regular evening session of the Medford City Council was called to order at 7:12 p.m. in the Council Chambers of the Medford City Hall on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Daniel Bunn, Chris Corcoran, Dick Gordon, Tim Jackle, Eli Matthews, Kevin Stine, Michael Zarosinski
 
City Manager Pro Tem Bill Hoke; City Attorney Lori Cooper; Acting Deputy City Recorder Lynette O’Neal
 
Continued from the 12:00 p.m. Council meeting.
 
70.    Council Business
         70.1        Council President Bunn stated that there is one partial-term opening for the Housing Commission with a term ending January 31, 2017. Daniel Smith was the only applicant.
 
                        Roll call: Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, Wheeler, and Zarosinski voting yes. There were nine votes for Smith. Daniel Smith was appointed to the Housing Commission with a term ending January 31, 2017.
 
         70.2        Appointment as Voting Member to LOC
 
Motion:  Appoint Kevin Stine and Clay Bearnson as voting members to the LOC
Moved by:  Dick Gordon                                                     Seconded by: Eli Matthews
Roll call:  Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Motion passed. Motion carried and so ordered.
 
         70.3        The City has received the $100,000 grant money for the conference center study. Staff will schedule a study session on this topic.
 
         70.4        Council officers suggested that the bi-weekly meetings with City Manager Pro Tem Bill Hoke be discontinued unless strong objections were received.  No objections were received; future meetings will be canceled.
              
80.    City Manager and other staff reports
         80.1     Classification Study
                     Human Resource Director Snyder stated that the classification study is complete and presented three different classifications for their review:  Engineering Tech II (individual contributor), Finance Director, and Development Services Manager.   Core competencies were included in each job description.
 
                     Councilmember Bunn questioned how these work in relation to our labor agreements; Mr. Snyder stated that these are updates to job descriptions and there are no bargaining issues with this.  Councilmember Gordon asked about the grade and if people were being paid equally for equal work; Mr. Snyder stated that few positions were upgraded, a few were added. Additional salary schedules will be reviewed in the Executive/Management area. 
 
         80.2     Fire Station Update
                     Mr. McKown presented an update on the fire station projects and the items discussed in the value engineering meetings.  Different roof designs were presented for possibilities for cost savings design on the fire stations, such as a lower flat roof and a gabled roof.  If changed, this would need to go back to Site Plan and Architectural Commission which would cause an increase in the design fee.  Mr. McKown stated that we are no longer aiming for the LEED certification with the fire stations although we are still trying to build to some of those standards.
 
                     Council discussed the possibility of building two vs. three fire stations, the current GMP or go out for rebid. Councilmember Bunn stated that it appears we can only build two stations and questioned staff which other fire station would they want. DC Bates stated that Station 2 is the first priority but they were not prepared to determine the second station at present. Ms. Cooper noted it is a possibility to modify, amend, or cancel the CMGC contract.
                    
Motion #1:    Continue with the CMGC with Adroit Construction and ORW on reengineered designs based on the gabled roof options for Station 2 only 
Moved by:  Chris Corcoran                                                Seconded by: Dick Gordon
Councilmember Bunn brought up the idea of going out for hard bid on Station 2 since it was the most costly. He expressed disappointment on the Fire Department not knowing what station they wanted to be built after Station 2.
 
Friendly Amendment to Motion #1:    Take out the gabled roof option for Station 2   
Moved by:  Chris Corcoran                                                Seconded by: Dick Gordon
Motion withdrawn.
 
Councilmember Gordon stated that we are spinning our wheels and need more information from staff pertaining to the subcontractors as well as the priority of stations from the Fire Department.
 
Mayor Wheeler questioned if we don’t do Station 3 out all-together and would we be in the budget; Mr. McKown thought we would be but would need to look at the budget. Mayor Wheeler would like to see a plan on the costs pertaining to Station 2 & 4 and Station 2 and 3.
 
Mr. Walker from Adroit Construction addressed the Council and presented the costs for each station individually. 
 
DC Bates discussed the possibility of two new stations and a remodel. City Manager Pro Tem Hoke questioned if Council wanted to bring this back on October 1. Councilmember Corcoran thought some form of value engineering has to take place on this process. Councilmember Bunn thought we need to information from the fire department on their thoughts for what they want for the next station to be built. Council continued to discuss CMGC and options.
 
Councilmember Corcoran questioned what Adroit was willing to do as our contractor of record pertaining to Station 2.  He stated that the three stations are very similar, Station 2 is slightly smaller, and Stations 3 and 4 are mirror images of each other.  He questioned why you would not go forward with all three if you are already doing the work on one.   As far as the CMGC, Adroit Construction is willing to see this through to the end and whatever we need them to do they are willing to work with the City.
 
Motion #2:    Look at gabled roof and come back with proposed reengineered costs with the current architect 
Moved by:  Chris Corcoran                                                Seconded by:      
 
Councilmember Gordon noted that it would need to go back to Site Plan and Architectural Commission. DC Bates stated that Station 2 and 4 would be their choice. Council continued to discuss which station to build besides Station 2, the bidding process and the funding process.
 
Motion died for lack of a second.
 
Motion #3:    Direct staff to move forward under the current CMGC with modifications to the design contract, to move forward with redesign option to be determined for Stations 2, 3 & 4 
Moved by:  Michael Zarosinski                                           Seconded by: Daniel Bunn
 
Councilmember Zarosinski stated that this helps us move forward with more affordable design options. He stated that his motion did not include a gabled roof. Councilmember Jackle stated that once we know that we are going to only build two stations we need to let that be known.
 
Motion #3 Roll call:  Councilmembers Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes; Bearnson voting no.
Motion passed. Motion carried and so ordered.
 
Council continued to discuss the cost and design of various roof options.
 
         80.3     Further reports from City Manager
 
90.    Propositions and remarks from the Mayor and Councilmembers
* Councilmember Matthews left at 8:56 p.m.
 
         90.1     Proclamations issued:
                                    Father Jim Clifford Day – September 16, 2015
                                   
Councilmember Bunn stated he attended an event for Father Jim Clifford and read the proclamation.
 
         90.2     Further Council committee reports
 
         90.3     Further remarks from Mayor and Councilmembers
                     a.     Councilmember Bearnson stated that there will be a ribbon cutting ceremony for the pillar project at Hawthorne Park tomorrow at 6:00 p.m.
        
                    b.      Mayor Wheeler appointed Michael Crennen and Shane Bechtel to the Mayor’s Youth Advisory Commission.
 
Mayor Wheeler declared a recess at 8:58 p.m.
*******************************
Council reconvened to the regular meeting at 9:12 p.m. with the same members present.
                            
110.  Oral requests and communications from the audience
 
120.  Public hearings
120.1      CONTINUED. Consideration of a proposed Comprehensive Plan/Urban Growth Boundary Amendment affecting the General Land Use Plan (GLUP) map, the Medford Street Functional Classification Plan of the Transportation Element, and portions of the text of both the Urbanization and GLUP Elements.
Councilmembers Bunn and Corcoran recused and left the dais.
Councilmember Corcoran left the meeting at 9:15 p.m. and returned to the audience at 9:21 p.m. Mr. Bunn remained in the audience.
Principal Planner John Adam presented the staff report. 
City Attorney Cooper stepped out at 9:16 p.m. and returned at 9:18 p.m.
Councilmember Zarosinski questioned the Manor property, the “Active Adult Retirement Community” (AARC), and the GLUP determination.  Mr. Adam stated AARC does not appear in the Housing Element.  The Manor can satisfy housing needs with various densities and meet the required 6.6 units per acre on average.  Councilmember Jackle asked about the tax break for the Manor (i.e., the open space assessment) and wanted assurances. 
Councilmember Gordon questioned how the procedure would go tonight.  Mayor Wheeler stated he thought they would go through the MDs one by one. Councilmember Jackle said he has no concerns about the west side properties – MD-6, 7, 8, 9 and wanted to know if anyone else had concerns.  Councilmember Gordon questioned the Starlite/Myers Lane area as a homeowners requested MD-6 Starlite Lane be excluded from the inclusion.  Mr. Adam stated that leaving them out would create a small enclave. 
               Councilmember Gordon questioned if we brought in MD-5 would it over-capacitate our sewer systems.  Public Works Director Crebbin stated they are doing a master study with the anticipation of the additional land.
               Councilmember Jackle wanted to know what the opinion of the 1000 Friends was from Mr. Adam’s conversation with him. 
               Councilmember Stine wanted to know how they determined to eliminate portions of MD-4.  Mr. Adam stated Planning Commission wanted alternatives on how to remove 175 acres.  The location of a possible Spring Street extension was part of the decision as well as the already existing commercial operations. 
Pertaining to the Manor, Mr. Adam corrected his earlier statement about AARC: it is mentioned in the Housing Element, but is not a designated housing type.
Councilmember Gordon wanted assurances that we are expanding in an area that we can safely take care of our citizens.  Fire Deputy Chief Bates stated they can put something together for Council on response times in these areas.  He further stated that they are actively working with citizens about these plans currently and that the Fire Department is confident that we can protect them. 
City Manager Pro Tem Hoke requested questions ahead of time so staff can provide the answers in advance.  We can add additional meetings if needed; we want to make progress, but are not on a clock with a specific deadline. Councilmember Jackle suggested submitting the suggestions in writing and post to the project website. Another option is to submit the questions in writing, and then review the questions again in a public meeting.  Dates were suggested; Mr. Adam suggested providing a progress report on October 1 and continue the discussion to the evening of October 15 to allow for the deadline.    
130.  Ordinances and resolutions 
140.  Council Business
 
150.  Further reports from the City Manager and staff
 
160.  Propositions and remarks from the Mayor and Councilmembers
         160.1   Further Council committee reports.
                            
         160.2   Further remarks from Mayor and Councilmembers.
 
170.  Adjournment
            There being no further business, this Council meeting adjourned at 10:06 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's office. The complete agenda of this meeting is filed in the City Recorder's office.
 
 
 
 
Lynette O’Neal
Acting City Recorder
 
 
 
 
 

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