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Planning Commission (View All)

Planning Commission Meeting Minutes

Thursday, October 22, 2015

The regular meeting of the Planning Commission was called to order at 5:33 PM in the City Hall Council Chambers on the above date with the following members and staff in attendance:
Commissioners Present
David McFadden, Chair
Patrick Miranda, Vice Chair
Tim D’Alessandro
Norman Fincher
Joe Foley
Bill Mansfield
Mark McKechnie
Jared Pulver
Commissioner Absent
David Culbertson, Excused Absence
Staff Present
Jim Huber, Planning Director
Kelly Akin, Principal Planner
Kevin McConnell, Deputy City Attorney
Alex Georgevitch, City Engineer
Terri Rozzana, Recording Secretary
Desmond McGeough, Planner II
10.          Roll Call
20.          Consent Calendar/Written Communications.
20.1 ZC-15-019 Final Order for a request for a zone change from SFR-4 (Single Family Residential, four dwelling units per gross acre) to MFR-30 (Multiple-Family Residential, 30 dwelling units per gross acre) on approximately 6.70 acres located at the southeast corner of Roberts Road and North Keene Way Drive. (Foursquare Gospel Church, Applicant; Richard Stevens & Associates, Agent)
Motion: Adopt the consent calendar.
Moved by: Vice Chair Miranda                                   Seconded by: Commissioner Fincher
Voice Vote: Motion passed, 7–1, with Commissioner McKechnie voting no.
30.          Minutes
30.1.      The minutes for October 8, 2015, were approved as submitted.
40.          Oral and Written Requests and Communications. None.
Kevin McConnell, Deputy City Attorney, read the Quasi-Judicial Statement.
50.          Public Hearings – New Business
50.1 SV-15-101 Consideration of a request for the vacation of Farmington Avenue and Normil Terrace; segments of unimproved right-of-way within the southerly portion of the Cedar Landing Planned Unit Development, lying south of Cedar Links Drive and west of Foothill Road. (Cedar Investment Group LLC, Applicant; CSA Planning Ltd., Agent)
Chair McFadden inquired whether any Commissioners have a conflict of interest or ex parte communication they would like to disclose. None were disclosed.
Chair McFadden inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
Desmond McGeough, Planner II, read the street vacation approval criteria and gave a staff report.
The public hearing was opened.
a. Craig Stone, CSA Planning Ltd., 4497 Brownridge Terrace, Suite 101, Medford, Oregon, 97504-9173.  Mr. Stone reported that he was appearing on behalf of Cedar Investment Group LLC.  They are not the applicants in this matter.  The City Council initiated this vacation under the request of CSA Planning Ltd.
The public hearing was closed.
Motion: The Planning Commission forwards a favorable recommendation to the City Council on application SV-15-101 per the staff report dated October 15, 2015, including Exhibits A through H.
Moved by: Vice Chair Miranda                                   Seconded by: Commissioner Foley
Roll Call Vote: Motion passed, 8–0.
50.2 LDS-15-116 Consideration of a tentative plat to re-plat Lots 13-16 of Cox Estates Subdivision Phase 2, consisting of 0.75 net acres located on the northwest and northeast corners of Lozier Lane and Layla Drive within the SFR-10 (single-family residential 10 dwelling units per gross acre) zoning district. (Sullivan Development LLC, Applicant; Neathamer Surveying, Agent)
Chair McFadden inquired whether any Commissioners have a conflict of interest or ex parte communication they would like to disclose. None were disclosed. 
Chair McFadden inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
Desmond McGeough, Planner II, read the land division criteria and gave a staff report.
Commissioner McKechnie asked Mr. McGeough to elaborate in detail the narrowing of the right-of-way on Layla Drive.  Mr. McGeough replied that there is a bulb-out that tapers inward.  A normal cross section is 28 feet paved, curb to curb.  The bend is intended for traffic mitigation or common traffic measures.
Commissioner D’Alessandro asked where would the driveways connect with the pavement from these properties?  Mr. McGeough deferred the question to the applicant.  Mr. McKechnie stated that he did not think the City would allow them to put a driveway on Lozier.  By default, the driveways would have to be on Layla Drive.  Mr. McGeough agreed.
The public hearing was opened. 
a. Scott Sinner, Sinner Consulting, Inc., 4401 San Juan Drive, Suite G, Medford, Oregon, 97504-9343.  Mr. Sinner reported that Mr. Neathamer was on vacation and requested that Mr. Sinner represent Sullivan Development LLC at this evening’s meeting.  Mr. Sinner stated that he agrees with the staff report and all the comments made.  They have discussed with Rogue Valley Sewer Services about sewer fees and the applicant is satisfied with that condition.  Mr. Sinner addressed the parking issues.  He and Mr. Sullivan met on-site today and they discussed what they can do to relieve some of the concerns.  They are not changing or adding density.  Two story structures are permitted in this zoning district.  Mr. Sinner clarified that the right-of-way width is 55 feet which is the standard right-of-way requirements in the Code.  The applicant will be using clustered driveways north of the traffic bulb.  There will be no parking from the mailboxes to the traffic bulb.  Parking and access is not allowed in the bulb.  The development will create staggered and clustered parking approaches to maintain the flow of traffic.  All driveway approaches will come off Layla Drive.  Off street parking is very limited. 
Commissioner McKechnie disclosed that Mr. Sinner was his neighbor but it would not affect his decision on this application.
Commissioner McKechnie asked when the duplexes are built, will the driveways be combined in the middle or put them on the opposite ends and put the units together?  Mr. Sinner stated that he did not know.   
b. James Catt, 1953 Layla Drive, Medford, Oregon, 97501.  Mr. Catt is in support of the re-plat of Lots 13 through 16.  Mr. Catt read his letter and submitted the letter into the record.  The letter requests that the Planning Commission consider: 1) Requesting the applicant to build single level duplexes and homes on Lots 13 through 16; 2) Layla Drive is 27 feet wide at its widest point.  With cars parked on the street it is reduced to single lane less than 11 feet in width.  When campers, boats and utility trailers are parked on the street the driving lane can be reduced to less than 9 feet.  Fire trucks are 10 feet 6 inches in width.  When a fire truck is summoned it brings with it a support group of ambulance and other first responder units.  Their ability to enter and exit these areas is not possible at times; and 3) Allowing on-street parking in this area or any other area that has streets with a 27 foot width is creating a dangerous situation for its citizens and first responders.  Mr. Catt requested that the Planning Commission create a no on-street parking zone on Layla Drive at the same time they approve the re-plat.
c. Shelli Campos, 1941 Layla Drive, Medford, Oregon, 97501.  Ms. Campos agrees and is in support with Mr. Catt’s testimony.
d. Leah Stelle, 1971 Layla Drive, Medford, Oregon, 97501.  Ms. Stelle read her letter that was submitted into the record.  Ms. Stelle’s letter covers the same concerns as Mr. Catt’s.
e. Tiffany Kirkpatrick, 1929 Layla Drive, Medford, Oregon, 97501.  Ms. Kirkpatrick is in agreement with what the previous neighbors have testified.
f. Linda Messal, 341 Cox Lane, Medford, Oregon, 97501.  Ms. Messal is also in agreement with Mr. Catt and the rest of her neighbor’s testimonies.  She has concerns with the health and safety of the neighborhood.  She had an instance where she had to ask her neighbors to move their cars in order for an ambulance to get through.  Ms. Messal took pictures that were submitted into the record of another instance where a truck on one side and a camper on the other side did not allow her get to her residence.  She had to go around.  Twenty-seven feet is not wide enough.
Alex Georgevitch, City Engineer, reported that the Public Works staff report does not have additional requirements.  The streets are minor residential streets designed to serve 100 or less units in the code.  The streets were built in accordance with the plans.  The issue of parking, he does not believe, is an issue that the Planning Commission has authority over.  He wants to make sure that if the neighborhood has issues they need to be contacting the Engineering Division and requesting any type of action like no parking or any other concerns they have.  The Engineering Division has a citizen request form that is available on the website or they can call 541-774-2100.  Mr. Georgevitch does not see any issues with this development impacting since there is no change in density, there is the exact number of homes, trip generations, etc.  The Fire Department requires clustered driveways so there is parking only on one side of the street.  The Fire Department tries to maintain 20 feet so they can have two way fire accesses.
Commissioner McKechnie asked if the bulb areas are painted?  Mr. Georgevitch replied that they do not typically paint them.
Commissioner McKechnie asked if there were limitations on parking big rigs and what- not on City residential streets?  Mr. Georgevitch replied not unless there is a prohibition that he is aware of.  They have had to sign specific locations in the community.
Commissioner Pulver asked what is the width on Layla Drive?  Mr. Georgevitch replied it is 28 feet curb to curb and a 55 foot right-of-way.  Parking area is a 7 foot area.  The Fire Department wanted to either post no parking on one side or do staggered approaches so they can maintain their 20 feet through a neighborhood.  
Commissioner Pulver asked Kevin McConnell, Deputy City Attorney to confirm Mr. Georgevitch’ s comment that the Planning Commission did not have the authority over parking issues.
Mr. McConnell read “6.370 Truck and Bus Parking Restrictions (1) No person shall park a motor truck, truck trailer, or commercial bus on a street in front of or within 100 feet of a hotel, apartment, residence building, City park or school between the hours of 9:00 p.m. and 7:00 a.m.  During the remaining hours of the day, motor trucks, truck trailers and commercial buses may only park on residential streets of the City while in the process of loading or unloading persons or property to adjacent properties. This limitation does not apply to commercial and/or industrial zones.”  Mr. McConnell also read “6.345 Storing Vehicles or Objects on the Streets (2) No person owning or controlling any motor home, motor truck, truck trailer, manufactured dwelling, or manufactured structure, shall cause or permit it to be parked or maintained within one location on the right-of-way of any public street for longer than twenty-four consecutive hours.”  There are remedies.
Mr. Sinner clarified that this is the relocation of two approved duplex lots to two other larger lots.  Mr. Sinner agrees with Mr. Georgevitch’s comments.  The applicant is going to try and do everything they can to cluster the driveways and relieve the situation as much as they can with their approaches.
The public hearing was closed.
Motion: The Planning Commission adopts the findings as recommended by staff and directs staff to prepare a Final Order for approval of LDS-15-116 per the staff report dated October 15, 2015, including Exhibits A through M and letters submitted at the meeting as Exhibit N and Exhibit O.
Moved by: Vice Chair Miranda                   Seconded by: Commissioner McKechnie
Commissioner Pulver thanked the residents that came tonight.  Their input is valuable.  Hopefully they have received adequate direction on who to take their issues to.
Commissioner Fincher seconded Commissioner Pulver’s comments.
Friendly amendment made by Commissioner Fincher: Include the submitted photographs as part of the record and labeling them Exhibit P.
Commissioner Foley echoed Commissioner Pulver’s comments.
Roll Call Vote: Motion passed, 8–0.
60.  Reports
60.1            Site Plan and Architectural Commission.
Commissioner D’Alessandro reported that the Site Plan and Architectural Commission met on Friday, October 16, 2015, but he deferred his report to Kelly Akin, Principal Planner, since he was not present at that meeting.
Ms. Akin reported that the Site Plan and Architectural Commission heard three projects.  They heard a 5900 square foot office building on Barnett at North Phoenix, Joseph Office Park.  It was approved.  They heard a replacement coffee kiosk of the Human Bean on Stewart and Holly.  It was approved.  The third item was a 5100 square foot warehouse building for RV Concepts.  It also was approved.
60.2        Report of the Joint Transportation Subcommittee. None.
60.3        Planning Department
Kelly Akin, Principal Planner, reported that Monday, October 26, 2015, the Planning Commission will have a study session.  Discussion will be on reorganizing Article II of the Land Development Code.
There is an AFFH training that has to do with Fair Housing.  There is a new federal law.  The training will be held Wednesday, November 11, 2015, in the Medford Room at 5:30 p.m.  Staff will send an email as a reminder to the Planning Commissioners.
There is business scheduled for the Planning Commission on Thursday, November 12, 2015.  Thursday, November 26, 2015 is Thanksgiving.  There is business scheduled for Thursday, December 10, 2015.  Thursday, December 24, 2015 is Christmas eve and that meeting will be cancelled.
Last week the City Council initiated a street vacation at Holly and Garfield.  The City Council heard more information on the Urban Growth Boundary.  The record is still open.  They continue to receive information.
City Council had a study session today on the Urban Growth Boundary with Planning staff.
Their November 5, 2015, City Council meeting is cancelled.
On November 19, 2015, City Council will hear the housekeeping amendment, the vacation that the Planning Commission heard this evening, an annexation and an appeal of a Site Plan and Architectural Commission decision.  The Commission decided they did not have jurisdiction to hear an item.
70.          Messages and Papers from the Chair. None.
80.          Remarks from the City Attorney. None.
90.          Propositions and Remarks from the Commission. None.
100.        Adjournment
The meeting was adjourned at 6:50 p.m. The proceedings of this meeting were digitally recorded and are filed in the City Recorder’s office.
110. Photographs for January Luncheon.
Due to all members were not present for photographs for the January Luncheon, the photograph session has been rescheduled to the Thursday, November 12, 2015, Planning Commission meeting.
Submitted by:
Terri L. Rozzana                                                                
Recording Secretary
David McFadden
Planning Commission Chair
Approved: November 12, 2015


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