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Mayor & Council (View All)

City Council Study Session Minutes

Thursday, October 22, 2015

October 22, 2015
Medford City Hall, Medford Room
411 West Eighth Street, Medford, Oregon

The Medford City Council Study Session was called to order at 12:00 p.m. in the Medford Room of the Medford City Hall on the above date with the following members and staff present:
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Daniel Bunn, Chris Corcoran, Dick Gordon, Tim Jackle, Eli Matthews, Kevin Stine, Michael Zarosinski
City Manager Pro Tem Bill Hoke; City Attorney Lori Cooper; City Recorder Karen Spoonts; Finance Director Alison Chan; Assistant Planning Director Bianca Petrou; Principal Planner John Adam; Parks and Recreation Director Brian Sjothun; Public Works Director Cory Crebbin
TLT – Online Travel Companies
Finance Director Alison Chan presented the Transient Lodging Tax language, noted this is what has been presented before, and stated that she would like to bring this to the November 12 Council Meeting with code amendments. The goal is to make us parallel with state rules. If we are similar in rules it will be simpilier and easier for the hotels. Teaching needs to continue; the auditors were happy with the audit. Mr. Chan provided the scenario that a hotel would go through to complete the process. There is a five-day grace period that will be added. Council questioned if this would affect B&B’s; Mr. Chan noted that if you rent out a room for more than 30 days you would need to comply and noted the penalty clause that is included in the code. Councilmember Gordon questioned the online travel companies and TLT; Mr. Chan noted the process that this takes but this has only been a few months so there has not been enough time to evaluate this.
Urban Growth Boundary Amendment
Assistant Planning Director Bianca Petrou briefed Council on the process to date; the next meeting will be at the November 12 Council Meeting. Principal Planner John Adam stated some promises would be a natural issue as development occurs. As land is developed the developer would have SDC fees returned. Density is a requirement that is a regional plan. Specific concerns were addressed, such as donations of a school site, fire station, and a Charter school and staff questioned how necessary are these to Council? Staff would need a 100% buy-in and if not received, do we leave that property owner out even though it might cause an enclave? There is an alternative to having agreements, such as a premium on the SDCs. Timing wise, staff would like to get this out the door to the County. If we are negotiating with owners this would delay that process.
MD1 - No promises were made.
MD-2 – A school within five years. Council wanted it to continue for about 20 years and the other party is looking into that.
MD-3 - Nothing specific
MD-5 – Trails; a letter was received for the land and development pertaining to this.
Manor – Their attorney was willing to agree to an “over 55 retirement community” agreement.
MD-7 - Fire station and Charter school; no specific agreement at present.
Councilmember Zarosinski commented on parks, trails, and payment by SDCs, and noted that MD-5 is a different assurance as it is more specific. Ms. Petrou provided a sample of a general agreement. Parks and Recreation Director Brian Sjothun provided information on SDCs. The issue Parks is coming up with is that the SDC rate is not enough to build the park, therefore land is donated. The foundation develops the park with the developer. Infrastructure requirements, such as streets, take up much of the money in the SDC fund. He talked about 2,600 acres of park land with not enough staff to maintain it and that we need a system that considers all portions of the park needs, including maintenance. We can't build more parks. Councilmember Jackle stated that there are issues when land is not developed per code. Mr. Sjothun noted the first option presented with the recent letter from Mahar is the best option. SDC rates will be talked about later and issues like this could be considered.
Councilmember Gordon thought we need individual agreements and connectivity of land already in the UGB part of each agreement. He also stated that we need to obtain the easements of the lands as a condition before coming into the UGB and to look at the road situation. We may want to put Owen Drive in before other land develops, including South Stage. Barnett extension to Cherry Land needs to be a minor arterial. City Attorney Lori Cooper expressed concern with this. Councilmember Gordon wanted assurance that the connectivity takes place. Public Works Director Cory Crebbin provided information on the functions that must take place when development comes in. Ordinances are in to state we need square intersections, etc. Councilmember Jackle did not think we would get there as that would be done at the zone change. Ms. Petrou noted you will also develop the Functional Development Map. Mr. Adam noted level of service will play a factor as development occurs. Discussed were the agreements and the timeline to get the UGB to the County. Councilmember Zarosinski questioned if MD-4 would pursue developing; Ms. Petrou stated that you can't force someone to develop. Mayor Wheeler questioned how we can hold the developers to the concept that we saw. Mr. Adam stated that it depends on the degree of the pictures that Council saw. Mr. Adam noted that you would adopt the Urbanization Plan, which will be shy of the Southeast Plan. Ms. Cooper talked about what the attorney said pertaining to a specific development, such as the Southeast Master Plan. Staff noted that open space does not need to be owned by the city but can be a part of the homeowners association.
Councilmember Stine questioned the 43 additional acres; Councilmember Gordon thought it would determine on the agreements that fall into line. He was not opposed to come in with less than 43 acres. Staff presented the options for the additional 43 acres and recommended adding Option 3. Councilmember Gordon would like to take out Starlite Drive. Mayor Wheeler stated he would eliminate Option 2 but liked Option 3. Council will email their ideas to Planning. Staff discussed the areas where Council would like to have land added, such as the Hansen property, and staff would then need to take out other parcels.
The meeting adjourned at 1:24 p.m.
Karen M. Spoonts, MMC
City Recorder

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