Agenda & Minutes

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Planning Commission (View All)

Planning Commission Agenda and Minutes

Minutes
Thursday, November 12, 2015

The regular meeting of the Planning Commission was called to order at 5:34 PM in the City Hall Council Chambers on the above date with the following members and staff in attendance:
 
Commissioners Present
David McFadden, Chair
Patrick Miranda, Vice Chair
Tim D’Alessandro
David Culbertson
Norman Fincher
Joe Foley
Mark McKechnie
 
Staff Present
Jim Huber, Planning Director
Kelly Akin, Principal Planner
Kevin McConnell, Deputy City Attorney
Alex Georgevitch, City Engineer
Greg Kleinberg, Fire Marshal
Terri Rozzana, Recording Secretary
Sarah Sousa, Planner IV
Tracy Carter, Planner II
 
Commissioners Absent
Jared Pulver, Excused Absence
Bill Mansfield, Unexcused Absence
 
10.          Roll Call
 
20.          Consent Calendar/Written Communications.
20.1 LDS-15-116 Final Order for a tentative plat to re-plat Lots 13-16 of Cox Estates Subdivision Phase 2, consisting of 0.75 net acres located on the northwest and northeast corners of Lozier Lane and Layla Drive within the SFR-10 (single-family residential 10 dwelling units per gross acre) zoning district. (Sullivan Development LLC, Applicant; Neathamer Surveying, Agent)
 
Motion: Adopt the consent calendar.
 
Moved by: Vice Chair Miranda                                   Seconded by: Commissioner Fincher
 
Voice Vote: Motion passed, 7–0.
 
30.          Minutes
30.1.      The minutes for October 22, 2015, were approved with the below correction on page 3 of 7.  The second paragraph from the bottom of the page should read “Commissioner McKechnie asked when the duplexes are built, will the driveways be combined in the middle…”
    
40.          Oral and Written Requests and Communications. None.
 
Kevin McConnell, Deputy City Attorney, read the Quasi-Judicial Statement.
 
50.          Public Hearings – Continuance Request
50.1 LDS-15-118 Consideration of a tentative plat application for a mixed-use development to be known as West Meadows Village, consisting of a total of 15 lots on 9.14 acres within a SFR-10 (Single-Family Residential – 10 dwelling units per gross acre) and MFR-20 (Multiple-Family Residential – 20 dwelling units per gross acre) with PUD (Planned Unit Development) Zoning Overlay. Subject tentative plat consists of 5 Single-family lots, 5 duplex lots, 2 commercial lots and 3 multi-family lots. The site is generally located on the east side of Lozier Lane on the north and south sides of Meadows Lane.  (David & Elahe Young Family Trust, Applicant; Richard Stevens & Associates, Agent)
 
Kelly Akin, Principal Planner, stated that the applicant is requesting additional time to perfect the proposed street alignments.  They have requested to continue the item to the December 10, 2015, Planning Commission meeting.
 
Chair McFadden stated that if there was anyone in the audience that would not be able to make the December 10, 2015, Planning Commission meeting could testify at tonight’s meeting.  No one came forward.
 
Motion: Continue LDS-15-118, as per the applicant’s request, to the December 10, 2015, Planning Commission meeting.
 
Moved by: Vice Chair Miranda                   Seconded by: Commissioner Fincher
 
Roll Call Vote: Motion passed, 7–0.
 
New Business
50.2 ZC-15-117 Request for a zone change from SFR-10 (Single Family Residential – 10 dwelling units per gross acre) to C-S/P (Service Commercial and Professional Office) on three lots on East Jackson Street between Mae Street and Marie Street with addresses of 300 Mae Street, 1027 E. Jackson Street, and 1029 E. Jackson Street. (Ryan Cantor, Mike Malepsy and James Kell, Applicants; Ryan Kantor, Agent)
 
Chair McFadden inquired whether any Commissioners have a conflict of interest or ex parte communication they would like to disclose. None were disclosed. 
 
Chair McFadden inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Sarah Sousa, Planner IV, read the zone change criteria and gave a staff report.
 
The public hearing was opened.
 
a. Ryan Kantor, P. O. Box 460, Medford, Oregon, 97501.  Mr. Kantor reported that he is one of the applicants.  He is available to answer any questions the Planning Commissioners may have.             
The public hearing was closed.
 
Motion: The Planning Commission adopts the applicant’s findings and directs staff to prepare a Final Order for approval of ZC-15-117 per the staff report dated November 5, 2015, including Exhibits A through G.
 
Moved by: Vice Chair Miranda                   Seconded by: Commissioner Culbertson
 
Roll Call Vote: Motion passed, 7–0.
 
50.3 ZC-15-127 Request for a zone change from SFR-6 (Single Family Residential – 6 dwelling units per gross acre) to MFR-20 (Multi-Family Residential – 20 dwelling units per gross acre) on two parcels on the west side of Orchard Home Drive approximately 400 feet north of Westwood Drive (372W35DA Tax Lots 1300 & 1400).  Housing Authority of Jackson County, Applicant; Scott Sinner Consulting, Inc., Agent)
 
Chair McFadden inquired whether any Commissioners have a conflict of interest or ex parte communication they would like to disclose. Commissioner McKechnie disclosed that Mr. Sinner is his neighbor but it would not affect his decision.
 
Chair McFadden inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Sarah Sousa, Planner IV, stated that the zone change criteria was read with the previous application and gave a staff report.
 
Commissioner Fincher asked if there was a connection from the subject property?  He could not see one on his map.  Alex Georgevitch, City Engineer, reported that Cunningham will eventually extend to Thomas Road.  The parcel to the north of the subject area is owned by the City for right-of-way.  Depending on how this site develops there may be a need for additional right-of-way across the north boundary.
 
Chair McFadden asked if the City owns the property will the City put most of the street in so all the applicant will have to do is put in a half street?  Mr. Georgevitch replied that timing and the alignment will determine how much they will have to do.
       
The public hearing was opened.
 
a. Scott Sinner, Scott Sinner Consulting, Inc., 4401 San Juan Drive, Medford, Oregon, 97504-9343.  Mr. Sinner reported that he and the applicant agrees with the written and oral staff reports.  They have met all the criteria that are outlined in the Medford Land Development Code.  He is available to answer any questions.
               
The public hearing was closed. 
 
Motion: The Planning Commission adopts the applicant’s findings and directs staff to prepare a Final Order for approval of ZC-15-127 per the staff report dated November 5, 2015, including Exhibits A through I.
 
Moved by: Vice Chair Miranda                   Seconded by: Commissioner D’Alessandro
 
Roll Call Vote: Motion passed, 7–0.
 
50.4 ZC-15-119 Consideration of a request for a change of zone from SFR-6 (Single Family Residential, six dwelling units per gross acre) to MFR-20 (Multiple-Family Residential, 20 dwelling units per gross acre) on approximately 1.12 acres generally located at the northeast corner of the intersection of Howard Avenue and Berrydale Avenue. (Michael & Carolyn Mabry, Applicant; Richard Stevens & Associates, Agent)
 
Chair McFadden inquired whether any Commissioners have a conflict of interest or ex parte communication they would like to disclose. None were disclosed.
 
Chair McFadden inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Tracy Carter, Planner II, stated that the zone change criteria had been read in the first application and gave a staff report.
 
The public hearing was opened.
 
Commissioner McKechnie asked what is the minimum density on an MFR-20 parcel?  Mr. Carter replied that it is 15 to 20 units.  According to his density calculation it will be 18 to 23 units.
 
Commissioner Foley asked Mr. Georgevitch what was the implications on Berrydale for this development?  Mr. Georgevitch replied that they do not assess local streets for traffic impacts.
 
Commissioner Foley asked if the applicant is going to do anything to improve the road?  Mr. Georgevitch replied that there is a small amount of frontage along Berrydale that the applicant would be required to improve at the time of development.
   
Commissioner Fincher asked if this project is a phased project if they agreed to not put more than seven units on the property and it is zoned for 18?  Mr. Carter replied that it depends when the improvements are made or potentially more capacity is determined available.
 
Chair McFadden reported that the answer to Commissioner Fincher’s question is yes it would be phased.  They could develop seven and leave the other space open for further development.
    
a. Clark Stevens, Richard Stevens & Associates, Inc., 100 East Main Street, Medford, Oregon, 97501.  Mr. Stevens reported that he was present tonight representing the applicant, Mr. Mike Mabry who is present in the audience this evening for this zone change application from SFR-6 to MFR-20.  The property consists of two separate parcels totaling 1.12 acres.  They have reviewed the staff report and conditions of approval, particularly, the sanitary sewer system and those conditions.  The applicant agrees to build the equivalent of seven single family dwellings.
 
In response to Commissioner Fincher’s question they have two properties.  They could develop one of those properties and do some property line adjustments to reserve the balance of the site for future development when capacity becomes available.  It is a viable option on this site.
 
They have reviewed the staff report which demonstrates that this project is in compliance with the GLUP map, TSP, and the Category A public facilities.
           
The public hearing was closed.
 
Motion: The Planning Commission adopts the findings as recommended by staff and directs staff to prepare a Final Order for approval of ZC-15-119 per the staff report dated November 5, 2015, including Exhibits A through G and the afore mentioned conditions.
 
Moved by: Vice Chair Miranda                   Seconded by: Commissioner Foley
 
Roll Call Vote: Motion passed, 7–0.
 
60.  Reports
60.1            Site Plan and Architectural Commission.
Commissioner D’Alessandro reported that the Site Plan and Architectural Commission met on Friday, November 6, 2015.  It was a brief meeting with three items on the consent calendar.  
 
60.2        Report of the Joint Transportation Subcommittee. None.
 
60.3        Planning Department
Kelly Akin, Principal Planner, reported that Monday, November 23, 2015, the Planning Commission will have a study session.  Discussion will be on revisions to the limited services overlay plan.
 
The Planning Commission meeting scheduled for Thursday, November 26, 2015, will be cancelled due to the holiday.
 
The Planning Commissions last meeting of the year will be Thursday, December 10, 2015, resuming business on Thursday, January 14, 2016.
 
Today, the City Council continued the UGB hearing.  There were some updates on agreements proposed by property owners.  The record remains open.  The City Council approved a contract for a consultant to prepare a sewer master plan. 
 
Next week the City Council will hear a street vacation for Cedar Landing that the Planning Commission considered at their last meeting, housekeeping amendments, an annexation, and the appeal of the Site Plan and Architectural Commissions decision that they did not have jurisdiction to hear.
 
Friday, January 29, 2016, is the Boards and Commissions appreciation luncheon.  The City Manager’s office will be sending out invitations.
     
70.          Messages and Papers from the Chair. None.

80.          Remarks from the City Attorney. None.

90.          Propositions and Remarks from the Commission. None.

100.        Adjournment
The meeting was adjourned at 6:12 p.m. The proceedings of this meeting were digitally recorded and are filed in the City Recorder’s office.
 
110. Photographs for January Luncheon.
Due to all members were not present for photographs for the January Luncheon, the photograph session has been rescheduled to the Thursday, December 10, 2015, Planning Commission meeting.
 
Submitted by:
 
Terri L. Rozzana                                                                
Recording Secretary
 
David McFadden
Planning Commission Chair
                                                                               
Approved: December 10, 2015
 

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