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Agenda & Minutes

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Planning Commission (View All)

Planning Commission Minutes and Agenda

Monday, November 23, 2015

The study session of the Medford Planning Commission was called to order at noon in the Lausmann Annex Room 151-157 on the above date with the following members and staff in attendance:
Commissioners Present
David McFadden, Chair
Joe Foley
Bill Mansfield
Mark McKechnie
Jared Pulver      
Staff Present
Jim Huber, Planning Director
Bianca Petrou, Assistant Planning Director
John Adam, Principal Planner
Praline McCormack, Planner II
Commissioner Absent
Patrick Miranda, Vice Chair, Excused Absence
Tim D’Alessandro, Excused Absence
David Culbertson, Excused Absence
Norman Fincher, Unexcused Absence
1.            CP-11-007, CP-11-008 Limited Services Overlay Plan Revision
John Adam, Principal Planner explained the file number dates.  When Suzanne Myers was in charge of long range planning this had been started then got buried.  There was a property owner inquiring why the designation was still in place. Staff revived this and is now moving forward.
Praline McCormack, Planner II, reviewed what zoning, overlay, and administrative mapping category are.
Zoning is based on the GLUP (General Land Use Plan) map designation.  Zoning dictates the types of uses and housing types that are permitted.  There are sixteen zoning districts. 
An Overlay is based on location.  There are eight overlays (Airport Approach (A-A), Central Business (C-B), Exclusive Agriculture (E-A), Historic (H), Freeway (F), Airport Radar (A-R), South East (S-E), and Limited Industrial Overlay (I-00).  Usually, overlays have additional regulations and use permissions or restrictions.
Commissioner Mansfield asked how do they differ from zoning?  Ms. McCormack stated they would add on to or if they are in conflict, the overlay takes precedent. 
Administrative Mapping Category is fairly new.  It was created approximately a year or two ago.  This is for tracking and mapping of parcels located in a unique area consisting of four categories (Downtown Parking, Limited Service, PUD and Restricted Zoning).
If a parcel has not be tested for service adequacy it is given the SFR-00 Zone or I-00 Overlay.   SFR-00 is a holding zone.  If a parcel has been tested and found inadequate facility/service there are several options.  One option is that the area can be deemed Limited Service Administrative Mapping Category.  Another option is that a parcel with inadequate facility/service can be deemed a Restricted Zoning Administrative Mapping Category can be imposed. The third option is to deny a zone change request.
The SFR-00 zone is applied for at the time of annexation.  It applies to properties that are changing from County to City zoning and have not yet been tested for facility adequacy.  It is a holding zone that restricts development to only one dwelling unit plus one accessory unit per parcel until tested for facility adequacy.
Commissioner Pulver stated that he does not fully understand the concept. 
Chair McFadden reported that when someone is in the County surrounded by the City around them the City can change their zoning to City zoning in order to match everything around them. 
Mr. Adam stated that some people are taking advantage of it.  They want to get the property annexed to make it saleable. 
Commissioner Mansfield asked how long does adequacy take?  Bianca Petrou, Assistant Planning Director stated that it is mostly the expense.  They have to show the facilities are adequate that a lot of the time requires a Traffic Impact Analysis that is expensive. 
Jim Huber, Planning Director, stated that SFR-00 is nonconforming.  It can continue plus if it is a vacant lot one can build a house and ADU.  It is not taking away all use from the property.
Commissioner Foley asked if the City was at risk with changing the urban growth boundary?  Mr. Adam reported that it depends on the percentage of lots that apply for SFR-00 and how many get the zoning that is permitted.      
The I-00 zone is applied for at the time of annexation.  It applies to properties that are changing from County industrial to City industrial zoning but have not yet been tested for transportation facility adequacy or such facilities have been found inadequate.  It prohibits uses normally allowed in order to limit vehicle trips until facilities have been found adequate or necessary improvements have been funded and completed.
Limited Service Administrative Mapping Category is applied at time of annexation to areas that are not presently serviced with adequate public facilities or services required for development to urban densities.  It limits development until facilities/services are adequate.
Commissioner Foley asked how this would apply to new areas brought into the City?  Mr. Adam reported that it is a good moratorium tool.  The City is updating their Sewer Master Plan.  He is not sure if the Water Commission will be updating their Plan soon.  Some of the problem areas would show up and would be getting recommendations of designating the area in the expanded urban growth boundary as Limited Service.  
Restricted Zoning (aka Conditional Zone Change) Administrative Mapping Category is applied at time of zone change.  The Planning Commission places conditions or stipulations on the property with the zone change approval.  Once the conditions are met, restricted zoning designation can be removed. 
Commissioner Mansfield asked that during the interim period while waiting for the conditions to be met, is the zoning changed or is it not changed?  Mr. Adam reported that it is changed.  
Mr. Adam stated that as soon as the urban growth boundary amendment is completed then the most important thing is to get all the facilities plans done.
This amendment will be coming to the Planning Commission on Thursday, December 10, 2015.   
The meeting was adjourned at 12:54 p.m.
Submitted by:
Terri L. Rozzana, Recording Secretary


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