Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, December 17, 2015

AGENDA                                
December 17, 2015
12:00 Noon and 7:00 p.m.
Medford City Hall, Council Chambers
411 West Eighth Street, Medford, Oregon

  
10.    Roll Call
 
Employee Recognition
 
20.    Approval or Correction of the Minutes of the December 3 Regular Meeting
 
30.    Oral Requests and Communications from the Audience
Comments will be limited to 3 minutes per individual or 5 minutes if representing a group or organization.  PLEASE SIGN IN.
 
40.    Consent Calendar
        
50.    Items Removed from Consent Calendar
 
60.    Ordinances and Resolutions
60.1     COUNCIL BILL 2015-130  An ordinance awarding a contract in an amount of $623,300 to Roxy Ann Rock, Inc. to perform Americans with Disability Act ramp repairs and replacements on various streets scheduled to receive asphalt overlays.
 
60.2     COUNCIL BILL 2015-131 An ordinance awarding a contract in an amount of $24,500 with Waters & Company to provide executive recruitment services for the next City Manager.
 
60.3     COUNCIL BILL 2015-132 An ordinance imposing a three (3) percent tax on the sale of marijuana items by a marijuana retailer; referring ordinance.
 
60.4     COUNCIL BILL 2015-133 An ordinance declaring a ban on recreational marijuana retailers; referring ordinance.
 
70.    Council Business
         70.1     Boards and Commissions Appointments
 
80.    City Manager and Other Staff Reports
         80.1     ADA Certification by Bonnie Huard
 
         80.2     Sale of City Property
 
         80.3     Funding options for SOREDI
 
         80.4     Further reports from City Manager
 
90.    Propositions and Remarks from the Mayor and Councilmembers
         90.1     Proclamations issued:
                        Child Trafficking Awareness Month – January 2016
 
         90.2     Further Council committee reports
           
         90.3     Further remarks from Mayor and Councilmembers
 
100.  Adjournment to the Evening Session
 
 
EVENING SESSION
7:00 p.m.

Roll Call
 
110.  Oral Requests and Communications from the Audience
Comments will be limited to 3 minutes per individual or 5 minutes if representing a group or organization.  PLEASE SIGN IN.
 
120.  Public Hearings
Comments are limited to a total of 30 minutes for applicants and/or their representatives.  You may request a 5-minute rebuttal time.  Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total of 30 minutes.  All others will be limited to 3 minutes per individual or 5 minutes if representing a group or organization. PLEASE SIGN IN.
 
120.1 COUNCIL BILL 2015-123 CONTINUED from 11/19/15. An ordinance amending Sections 10.012, 10.184, 10.713, 10.743, and 10.746, of the Medford Code pertaining to housing types, parking standards, criteria, and definitions effective January 1, 2016. (DCA 15-103) Legislative
 
120.2 COUNCIL BILL 2015-134 An ordinance proclaiming annexation to the City of Medford of an approximate 5.01 acre parcel located on the west side of Cherry Street, approximately 140 feet south of the intersection with Prune Street, and concurrent zone change from Rural Residential 2.5 (RR-2.5) to Single-Family Residential (SFR-00), and withdrawal of said property from Medford Rural Fire Protection District No. 2, effective pursuant to State Law. (A-15-096) Land Use, Quasi-Judicial
 
120.3 CONTINUED. Consideration of a proposed Comprehensive Plan/Urban Growth Boundary Amendment affecting the General Land Use Plan (GLUP) map, the Medford Street Functional Classification Plan of the Transportation Element, and portions of the text of both the Urbanization and GLUP Elements.
 
130.  Ordinances and Resolutions
 
140.  Council Business
 
150.  Further Reports from the City Manager and Staff
 
160.  Propositions and Remarks from the Mayor and Councilmembers
         160.1   Further Council committee reports
                            
         160.2   Further remarks from Mayor and Councilmembers
 
170.  Adjournment




MINUTES
December 17, 2015

12:00 Noon and 7:00 p.m.
Medford City Hall, Council Chambers
411 West Eighth Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 12:04 p.m. in the Council Chambers of the Medford City Hall on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Daniel Bunn, Chris Corcoran*, Dick Gordon, Tim Jackle, Eli Matthews, Kevin Stine and Michael Zarosinski
 
City Manager Pro Tem Bill Hoke; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
*Left as noted.
 
Employee Recognition
Police Officer R.J. Josephson was recognized for his years of service; Two promotions were noted: David Alexander to Recreation Supervisor in Parks & Recreation, Desmond McGeough to Planner III in the Planning Department; and Public Works Laborer Edward Casaday was introduced as a new employee.  A retirement plaque was presented to Fire Battalion Chief Ken Goodson.
 
20.    Approval or Correction of the Minutes of the December 3 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
30.    Oral Requests and Communications from the Audience
         None.
        
40.    Consent Calendar
         None.
        
50.    Items Removed from Consent Calendar
         None.
 
60.    Ordinances and Resolutions
60.1     COUNCIL BILL 2015-130  An ordinance awarding a contract in an amount of $623,300 to Roxy Ann Rock, Inc. to perform Americans with Disability Act ramp repairs and replacements on various streets scheduled to receive asphalt overlays.
 
Public Works Director Cory Crebbin presented the staff report and explained this is an extensive installation of ADA ramps during overlays; Councilmember Bunn questioned if the City would be in compliance if we treated all future overlays in this manner; Mr. Crebbin agreed.  Councilmember Gordon asked whether any of the outlined locations have existing wheelchair ramps that are not in compliance with code; Mr. Crebbin agreed. Councilmember Gordon questioned whether the City could leave the existing ramps in order to build in areas without ramps; Mr. Crebbin responded that during street modifications, the law requires all ramps to be brought to standard.  Mr. Crebbin believed the standard was changed in 2012 and explained the Department of Justice is currently modifying the standard again.  Councilmember Gordon questioned whether this expense would increase the street utility fees; Mr. Crebbin noted there are no plans for an increase. Councilmember Jackle questioned whether the City could comply with the current and proposed standards at the same time; Mr. Crebbin said the City needs to replace old ramps to comply with the newer standards, but the details of the upcoming revision are unknown.
 
Motion:      Adopt the ordinance awarding a contract in an amount of $623,300 to Roxy Ann Rock, Inc. to perform Americans with Disability Act ramp repairs and replacements on various streets scheduled to receive asphalt overlays.
Moved by: Daniel Bunn                                           Seconded by:  Clay Bearnson
 
Councilmember Zarosinski stated there have not been significant changes with ADA ramps within the last ten years and noted non‑compliant ramps could pose a risk for the city. Councilmember Jackle requested adding this issue to the federal lobbyist’s agenda.
 
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Ordinance 2015-130 was duly adopted.
 
60.2     COUNCIL BILL 2015-131 An ordinance awarding a contract in an amount of $24,500 with Waters & Company to provide executive recruitment services for the next City Manager.
 
Motion:      Adopt the ordinance awarding a contract in an amount of $24,500 with Waters & Company to provide executive recruitment services for the next City Manager.
Moved by: Kevin Stine                                             Seconded by:  Daniel Bunn
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Ordinance 2015-131 was duly adopted.
 
Motion:      Authorize Mayor to invite the Ad Hoc Committee to continue their participation in the City Manager hiring process and direct City Manager Pro Tem Bill Hoke to ask Waters & Company how the Council should include the Ad Hoc Committee in the process.
Moved by: Daniel Bunn                                           Seconded by:  Chris Corcoran
 
Councilmember Stine asked how the Council should proceed. Councilmember Corcoran recommended providing direction to Waters & Company and authorizing Mr. Hoke to sign the agreement with them.  Waters & Company could interview all councilmembers as well as selected community leaders.  Council should provide the leadership to Waters & Company, with Mr. Hoke serving as the conduit for information. Waters & Company should provide a list of qualified applicants for Council’s consideration and then possibly include the Ad Hoc Committee’s participation. Councilmember Bunn agreed and Councilmembers discussed the issue further. Councilmember Bunn recommended a study session for early 2016. Mayor Wheeler agreed and stated the process as well as the Ad Hoc Committee’s participation would be worked out through the study session.
 
Roll call:  Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
60.3     COUNCIL BILL 2015-132 An ordinance imposing a three (3) percent tax on the sale of marijuana items by a marijuana retailer; referring ordinance.
 
Deputy City Attorney Kevin McConnell noted both pending marijuana ordinances would be referred to the voters of Medford if approved by Council. Councilmember Bunn questioned whether action is required by January 1, 2016; Mr. McConnell noted these ordinances apply to marijuana retailers only and the Oregon Liquor Control Commission (OLCC) will not start licensing retailers until summer or fall of 2016. Councilmember Bunn asked whether the City could hold the resolution until after the legislative session.  Mr. McConnell suggested speaking with the City Recorder regarding the deadlines for County elections.  Councilmember Bearnson questioned about the amount of revenue that could be generated; Mr. McConnell referred him to the table included in the agenda and responded that not be much money would be lost in 2016, due to the date of licensing by OLCC.  Councilmember Bunn questioned whether the City could prepare a zone text amendment to be ready if the ballot measure fails.  Councilmember Gordon questioned whether that was necessary, because it appeared the information could simply be revised.  Mr. McConnell was not sure if revisions should go through the Planning system again. Councilmember Bearnson requested advising the voters of how the funds would be used; Mr. McConnell stated we could do that if Council desires. Councilmember Zarosinski questioned the state tax percentage on retail sales; Mr. McConnell replied it is 17%.
 
Motion:  Adopt the ordinance imposing a three (3) percent tax on the sale of marijuana items by a marijuana retailer; referring ordinance.
Moved by:  Clay Bearnson                                       Seconded by:  Kevin Stine
Roll call:  Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Ordinance 2015-132 was duly adopted.
 
60.4     COUNCIL BILL 2015-133 An ordinance declaring a ban on recreational marijuana retailers; referring ordinance.
 
Councilmember Bearnson questioned whether the City could rescind this item before it was submitted to voters; Mr. McConnell did not think there was any restriction, but would need to verify.
 
Motion:  Adopt the ordinance declaring a ban on recreational marijuana retailers; referring ordinance.
Moved by:  Michael Zarosinski                                 Seconded by:  Dick Gordon
Roll call:  Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Ordinance 2015-133 was duly adopted.
 
70.    Council Business
70.1     Boards and Commissions Appointments
Councilmember Bunn noted the Site Plan & Architectural Commission has a new applicant, Curtis Turner. However, the Council had requested Marcy Pierce apply for the Site Plan vacancy.  He questioned whether Council should move forward with Ms. Pierce or delay appointment until Mr. Turner was interviewed. After discussion, Council preferred to postpone the vote on one vacancy until Mr. Turner was interviewed.
 
Motion:      Appoint Robert Neathamer to the full-term vacancy on the Site Plan & Architectural Commission.
Moved by: Tim Jackle                                              Seconded by:  Dick Gordon
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
Councilmember Gordon noted Mr. Neathamer preferred the shorter appointment period; Councilmember Jackle agreed to that friendly amendment.     
 
Motion Amended: Appoint Robert Neathamer to the partial-term vacancy with an expiration date of January 31, 2018.
Roll call:  Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
Councilmember Bunn requested postponing appointments for Budget Committee and Landmarks & Historic Preservation Commission. Councilmember Gordon stated that Mr. Culbertson was not interviewed this year for the Planning Commission vacancy.
 
a.         Planning Commission: Two full-term vacancies with terms ending January 31, 2020.  Applicants were Leif Brecke, David Culbertson and Tim D’Alessandro.
 
Roll call for two full-term vacancies:
Mayor Wheeler and Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, and Zarosinski voted to appoint David Culbertson and Tim D’Alessandro to the Planning Commission.  Councilmember Stine voted to appoint Leif Brecke and Tim D’Alessandro to the Planning Commission.
 
Results:  David Culbertson received eight votes, Tim D’Alessandro received nine votes and Leif Brecke received one vote. David Culbertson and Tim D’Alessandro were appointed to the Planning Commission, with terms ending January 31, 2020.
 
b.         Unified Appeals Board:  Five full-term vacancies with terms ending January 31, 2018.  Applicants were Mark Dew and Marcy Pierce.
 
Roll call for two of the five full-term vacancies:
Mayor Wheeler and Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine and Zarosinski voted to appoint Mark Dew and Marcy Pierce to the Unified Appeals Board.
 
Results:  Mark Dew and Marcy Pierce each received nine votes and were appointed to the Unified Appeals Board, with terms expiring January 31, 2018.
 
Councilmember Bunn would like to look at Strategic Planning, noting we are hiring a new city manager and wrapping up MURA. Councilmember Corcoran preferred waiting to allow the new city manager to work with the Council. In the interim, Council could determine the direction for Mr. Hoke. Councilmember Jackle noted the current Strategic Plan is too big.
 
Councilmember Gordon questioned whether the Council would vote on the remaining Boards & Commission vacancies.
 
c.         Arts Commission:  Three full-term vacancies with terms ending January 31, 2019 and one partial‑term, youth position with a term ending June 30, 2016.  Applicants were Karl Geidans, Dr. Lois Harrison, Roger Lemstrom, George Schroeder and Adrian Chavez, who applied for the youth position. 
 
Roll call for three full-term vacancies and one partial-term, youth vacancy:
Mayor Wheeler and Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine and Zarosinski voted to appoint Dr. Lois Harrison, Roger Lemstrom, George Schroeder to the full-term positions and Adrian Chavez to the youth position.
 
Results: Dr. Lois Harrison, Roger Lemstrom, George Schroeder and Adrian Chavez each received nine votes.  Dr. Lois Harrison, Roger Lemstrom and George Schroeder were appointed to the Arts Commission, with terms expiring January 31, 2019.  Adrian Chavez was appointed to the Arts Commission’s youth position, with a term expiring June 30, 2016. 
 
d.         Bicycle & Pedestrian Advisory Committee:  Three full-term vacancies with terms ending January 31, 2018.  The applicants were Steve Borchard, Kristen Brooks, Michael Mayne, Jennifer Reynolds, Joe Slaughter, Jeff Smith and Richard Stach.
 
Roll call for three full-term vacancies:
Mayor Wheeler and Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine and Zarosinski voted to appoint Kristen Brooks, Michael Mayne and Joe Slaughter to the Bicycle & Pedestrian Advisory Committee. 
 
Results:  Kristen Brooks, Michael Mayne and Joe Slaughter each received nine votes and were appointed to the Bicycle & Pedestrian Advisory Committee, with terms ending January 31, 2018.
 
e.      Cemetery Commission:  Two full-term vacancies with terms ending January 31, 2019 and one partial-term vacancy with a term ending January 31, 2017.  The applicants were Lane Forncrook and Rene Forncrook.
 
Roll call for two full-term vacancies:
Mayor Wheeler and Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine and Zarosinski voted to appoint Lane Forncrook and Rene Forncrook to the Cemetery Commission.
 
Results:  Lane Forncrook and Rene Forncrook each received nine votes and were appointed to the Cemetery Commission, with terms ending January 31, 2019. 
 
f.          Housing & Community Development Commission: Four full-term vacancies with terms expiring January 31, 2019.  The applicants were Dawn Blanchette, Bill Boehning, Kristen Brooks and Jennifer Puryear.
 
Roll call for four full-term vacancies:
Mayor Wheeler and Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine and Zarosinski voted to appoint Blanchette, Boehning, Brooks and Puryear to the Housing & Community Development Commission. 
 
Results:  Dawn Blanchette, Bill Boehning, Kristen Brooks, Jennifer Puryear each received nine votes and were appointed to terms on the Housing & Community Development Commission with terms expiring January 31, 2019.
 
g.         Parking Commission:  Two full-term vacancies, with terms ending January 31, 2019.  Applicants were Val Handel, Gerry Katz and Laura Kimberly. 
 
Roll call for two full-term vacancies:
Mayor Wheeler and Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine and Zarosinski voted to appoint Laura Kimberly to the Parking Commission.  Mayor Wheeler and Councilmembers Corcoran, Gordon, and Jackle voted to appoint Val Handel to the Parking Commission.
 
Results:  Val Handel received four votes and Laura Kimberly received nine votes. Laura Kimberly was appointed to the Parking Commission with a term ending January 31, 2019.
        
h.         Police Advisory Committee:  Four full-term vacancies with terms ending January 31, 2018.  The vacancies are for the Faith, School District, Ward 1 and Ward 3 positions.  Applicants were Thomas Murray Richmond, Richard Parsagian, Donni Borchard, Maureen Swift, Kristen Brooks, Anna Rose Renick and Roberta Thornton.
 
Roll call for four full-term vacancies:
Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine and Zarosinski voted to appoint Thomas Murray Richmond, Richard Parsagian, Maureen Swift and Roberta Thornton to the Police Advisory Committee.
 
Results: Thomas Murray Richmond, Richard Parsagian, Maureen Swift and Roberta Thornton each received eight votes and were appointed to the Police Advisory Committee for the following positions:  Thomas Murray Richmond was appointed as the Faith Representative, with a term ending January 31, 2018. Richard Parsagian was appointed as the School District Representative, with a term ending January 31, 2018.  Maureen Swift was appointed as the Ward 1 Representative, with a term ending January 31, 2018.  Roberta Thornton was appointed as the Ward 3 Representative position, with a term ending January 31, 2018. 
 
Councilmember Stine stated that newly appointed Commissioner Kristen Brooks is in the audience.
 
Councilmember Bunn noted that the City’s new federal lobbyist recommends Mayor Wheeler and two Councilmembers go to Washington DC. During a Council Officers’ meeting, it was suggested that Michael Zarosinski attend, because transportation is one of the current topics.  Councilmember Bunn also wished to go. Councilmembers Jackle and Corcoran agreed with the nominations. Councilmember Zarosinski would be happy to go, but questioned whether other Councilmembers were interested.
 
Motion:      Allow Mayor Wheeler, Councilmembers Daniel Bunn and Michael Zarosinski to represent the City of Medford in Washington DC to work with our federal lobbyist.
Moved by: Daniel Bunn                                           Seconded by: Dick Gordon 
Roll call:  Councilmembers Bearnson, Corcoran, Gordon, Jackle, Matthews, and Stine voting yes.
Councilmembers Bunn and Zarosinski abstained.
Motion carried and so ordered.
 
Mayor Wheeler announced the reappointment of Leigh Johnson to the Medford Water Commission.
 
Motion:      Ratify the appointment of Leigh Johnson to the Medford Water Commission.
Moved by: Daniel Bunn                                           Seconded by:  Dick Gordon
Roll call:    Councilmembers Bearnson, Corcoran, Gordon, Jackle, Matthews and Stine voting yes;
Motion carried and so ordered.
 
80.    City Manager and Other Staff Reports
80.1   ADA Certification by Bonnie Huard
Mr. Hoke congratulated Risk Manager Bonnie Huard, who received her ADA Certification from the University of Missouri.
 
80.2   Sale of City Property
Mr. Hoke would like to liquidate two city properties:  a property near Lone Pine Park and one near South High acquired during the wetlands mitigation. The money received from the sales will be refunded to the Parks & Recreation Commission. Councilmember Gordon requested that Lone Pine School be consulted to determine if they are interested in this property. Mayor Wheeler asked for objections; no Councilmembers objected to the sale.
 
         80.3    Funding options for SOREDI
During the last meeting, Council requested staff to provide funding options to provide $23,500 per year for two years to SOREDI; Mr. Hoke noted the Council has $20,000 in the vision fund and $19,200 remaining in professional services.  He recommended using the $19,200 from the professional services account and $4,300 from Council’s vision fund to pay this year and determine next year’s funding in June or July.
 
Motion:      Provide funding to SOREDI in the amount of $23,500 to meet SOREDI’s funding for this year; $19,200 to come from professional services and $4,300 from the Vision fund.
Moved by: Chris Corcoran                                       Seconded by: Dick Gordon 
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
Councilmember Stine questioned what the vision funding has been used for in the past. Finance Director Alison Chan noted it is used for many things, but usually pertains to the City’s vision. Colleen Johnston, Senior Business Development Manager with SOREDI asked whether Council had any questions for her and thanked the Council for their financial assistance.                                                                                            
 
         80.4     Further reports from City Manager
a.         Mr. Hoke asked for an update from Planning Director Jim Huber regarding an upcoming visit by the Land Conservation and Conservation Commission (LCDC).  Mr. Huber stated the LCDC will be here January 13 through 15, 2016. They would like a Councilmember to attend a tour with them. In addition, LCDC members are available for 45 minutes on January 14 to discuss Medford activities, specifically how the RPS process has affected the UGB amendment, Council’s work on the Internal Study Areas and its effect on affordable housing. Councilmember Jackle would like to understand the rules pertaining to speaking with them regarding the RPS and UGB. Councilmember Bunn requested additional information from Mr. Huber. Councilmember Gordon questioned if there would be a roundtable during their visit; Mr. Huber was unsure whether that would occur this time.
 
*Councilmember Corcoran left at 1:43 p.m.
 
90.    Propositions and Remarks from the Mayor and Councilmembers
         90.1     Proclamations issued:
                     Child Trafficking Awareness Month – January 2016
 
         90.2     Further Council committee reports
                     None.
                    
         90.3     Further remarks from Mayor and Councilmembers
                     None.
 
100.  Adjournment to the Evening Session
No Medford Urban Renewal Agency meeting tonight; Council adjourned to the Evening Session at 1:45 p.m.
 
 
 
 
EVENING SESSION
7:00 P.M.
 
The regular evening session of the Medford City Council was called to order at 7:05 p.m. in the Council Chambers of the Medford City Hall on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Daniel Bunn, Chris Corcoran, Dick Gordon, Tim Jackle, Eli Matthews, Kevin Stine, Michael Zarosinski
 
City Manager Pro Tem Bill Hoke; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
110.  Oral Requests and Communications from the Audience
         None.
 
120.  Public Hearings
120.1 COUNCIL BILL 2015-123 CONTINUED from 11/19/15. An ordinance amending Sections 10.012, 10.184, 10.713, 10.743, and 10.746, of the Medford Code pertaining to housing types, parking standards, criteria, and definitions effective January 1, 2016. (DCA 15-103) Legislative
 
Carla Paladino, Planner IV of the Planning Department, provided a staff report.  This is a Development Code amendment necessary to update language regarding duplexes in SFR‑10 zone, modifying the parking table to add duplexes and townhouses, off street parking for residential units, garage definitions, and removing redundant criteria.  
 
Public hearing opened.
 
No one spoke.
 
Public hearing closed.
 
Motion:      Adopt the ordinance amending Sections 10.012, 10.184, 10.713, 10.743, and 10.746, of the Medford Code pertaining to housing types, parking standards, criteria, and definitions effective January 1, 2016.
Moved by: Dick Gordon                                           Seconded by:  Kevin Stine
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Ordinance 2015-123 was duly adopted.
 
120.2 COUNCIL BILL 2015-134 An ordinance proclaiming annexation to the City of Medford of an approximate 5.01 acre parcel located on the west side of Cherry Street, approximately 140 feet south of the intersection with Prune Street, and concurrent zone change from Rural Residential 2.5 (RR-2.5) to Single-Family Residential (SFR-00), and withdrawal of said property from Medford Rural Fire Protection District No. 2, effective pursuant to State Law. (A-15-096) Land Use, Quasi-Judicial
 
City Attorney Lori Cooper read a statement on conducting quasi-judicial land use hearings.
 
Ms. Paladino presented the staff report on the zone change request from the Merna Schaffer Family Trust.
 
Mayor Wheeler read ex parte rules.
 
Public hearing opened.
 
Clark Stevens, Richard Stevens & Associates, 100 E. Main, was present on behalf of the Merna Schaffer Family Trust.
 
Public hearing closed.
 
Motion:      Adopt the ordinance proclaiming annexation to the City of Medford of an approximate 5.01 acre parcel located on the west side of Cherry Street, approximately 140 feet south of the intersection with Prune Street, and concurrent zone change from Rural Residential 2.5 (RR-2.5) to Single-Family Residential (SFR-00), and withdrawal of said property from Medford Rural Fire Protection District No. 2, effective pursuant to State Law.
Moved by: Daniel Bunn                                           Seconded by:  Kevin Stine
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Ordinance 2015-134 was duly adopted.
 
120.3 CONTINUED. Consideration of a proposed Comprehensive Plan/Urban Growth Boundary Amendment affecting the General Land Use Plan (GLUP) map, the Medford Street Functional Classification Plan of the Transportation Element, and portions of the text of both the Urbanization and GLUP Elements.
 
Mayor Wheeler stated that he would like direction from Council on closing the record.
 
Councilmembers Bunn and Corcoran recused themselves from Agenda Item 120.3.
 
Principal Planner John Adam presented the staff report, outlined the process for the UGB amendment approval and presented the options for the possible additional acreage. Councilmember Zarosinski asked for information regarding the addition of the 153 acres; City Attorney Lori Cooper explained that in 2010 Council approved a new Housing Element as an amendment to the Comprehensive Plan. The LCDC did not accept it and returned it to the City.  Mr. Pfeiffer, attorney for Hillcrest Orchards, argued that the City should consider the Element accepted; staff had recommended removing the 153 acres. Councilmember Zarosinski asked whether the City should bring the 153 acres back; Mr. Adam responded that it would come down to reversing the position the City took in response to arguments from 1000 Friends.  Councilmember Jackle clarified there is a dispute regarding the zoning of the 153 acres; Mr. Adam noted the acreage would be zoned residential.  Councilmember Bearnson noted he recently spoke with a developer who reported there was a lack of higher density areas to build affordable housing and questioned if there was a way to address the housing crisis.  Mr. Adam pointed out that several acres in the existing UGB were re-designated at higher densities in December 2014; that leaves it up to property owners to change the zoning of their property.
                  
Councilmember Gordon questioned whether the long-range plan included a school in MD-2; Mr. Adam said there is a school planned and it will be brought forward after the UGB approval.  Councilmember Gordon questioned if a fire station was in the long-range plan for MD-7. Fire Chief Brian Fish stated there are no plans to build on the donated land at this time.  Councilmember Gordon would like an answer from staff on what should be done with the property if no fire station is built.  Councilmember Gordon also questioned whether the Hansen property could meet the density standards and requested staff input.  Mr. Adam responded he wasn’t sure, but it would likely be difficult due to the topography.  Councilmember Gordon and Mr. Adam discussed the density requirements and various areas which may not meet the criteria.  Councilmember Gordon asked why the City couldn’t add enough acres to ensure all interested people were added.  Mr. Adam stated the County and the LCDC would require justification for adding that much land. Councilmember Jackle asked for clarification regarding the LCDC decision, he would like to add the 150 acres, and he supports keeping the record open.
 
Councilmember Gordon requested Council action regarding street designation and asked Mr. Adam about pending streets in the UGB. Mr. Adam responded the streets in blue are part of the proposed UGB amendment.  Councilmember Gordon would like Barnett Road extended to Cherry Lane and Cherry Lane to Hillcrest.  He also recommended changes to Owen Drive and Foothill Road.
 
Mayor Wheeler summarized the discussion and preferred excluding areas which do not wish to be included in the UGB.  He also expressed concern with the addition of some of the Hillcrest property.  
 
After discussion, Council decided a study session will be held February 25, 2016 to discuss the UGB amendment.
 
Mr. Crebbin responded to Councilmember Gordon’s concerns regarding street designations, noting the TSP is a component of the Comprehensive Plan and determines street classifications.  The UGB expansion proposal only shows the street connections and not the classifications.  Councilmember Gordon asked how the streets could be classified as Council wished. Mr. Crebbin responded that Oregon Land Use law outlines the process for the Public Works staff to follow in order to change designations in the TSP. 
 
Councilmember Stine questioned how residential land densities in the County are determined.  Mr. Adam responded most of the properties are allowed to have one house; and therefore most of the property in the County is not developable until it comes into the City. Councilmember Stine questioned if the homeowner can choose the density for their property when it comes into the UGB. Mr. Adam stated they cannot choose unilaterally, but they do have input. Most of the determinations will be made during the urbanization plan.
 
Mr. Adam questioned if Council can close the record and open it to accept something from the DLCD; Ms. Cooper noted that could work. Councilmember Jackle noted that he has read some cases where the record has closed and there are issues what is and is not in the record. Council agreed to table this topic until the February study session.
 
 130.  Ordinances and Resolutions
         None.
 
140.  Council Business
         None.
 
150.  Further Reports from the City Manager and Staff
         None.
 
160.  Propositions and Remarks from the Mayor and Councilmembers
         160.1   Further Council committee reports
                     None.
 
         160.2   Further remarks from Mayor and Councilmembers
a.     Councilmember Corcoran read into the record a thank you email received by the Medford Police Department from Mr. and Mrs. DeMarco, the parents whose son was killed downtown.
 
b.     Mayor Wheeler wished Council a Merry Christmas and 2016 will be a good year for us.
 
170.  Adjournment  
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's Office. The complete agenda of this meeting is filed in the City Recorder's Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder
 

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