Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, February 04, 2016

AGENDA                                
12:00 Noon and 7:00 p.m.
Medford City Hall, Council Chambers
411 West Eighth Street, Medford, Oregon

  
10.    Roll Call
Introduction of McLoughlin Middle School Students of the Month
 
20.    Approval or Correction of the Minutes of the January 21, 2016 Regular Meeting
 
30.    Oral Requests and Communications from the Audience
Comments will be limited to 3 minutes per individual or 5 minutes if representing a group or organization.  PLEASE SIGN IN.
 
40.    Consent Calendar
40.1     COUNCIL BILL 2016-14 A resolution appointing representatives to voting positions as the city representatives on boards and commissions.
 
40.2     COUNCIL BILL 2016-15 An ordinance authorizing cash payments to Cedar Investment Group, LLC for Street System Development Charge credits in the amount of $162,634.37 for the realignment of the intersection of Cedar Links Drive and Foothill Road, done as a condition of Sky Lakes Subdivision Phase 7B, a part of Cedar Landing PUD.
 
50.    Items Removed from Consent Calendar
 
60.    Ordinances and Resolutions
60.1     COUNCIL BILL 2016-16 A resolution to commence foreclosure to recover delinquent assessments.
 
60.2     COUNCIL BILL 2016-17 An ordinance authorizing exemption from competitive bidding and awarding a contract in the amount of $203,000 to David Smith & Associates for new citywide photogrammetric mapping.
 
60.3     COUNCIL BILL 2016-18 An ordinance authorizing execution of an Intergovernmental Agreement between the City of Medford and Oregon Department of Transportation pertaining to landscape maintenance associated with Highway 238.
 
70.    Council Business
              
80.    City Manager and Other Staff Reports
         80.1     Quarterly Economic Development update from SOREDI by Ron Fox
 
         80.2     Quarterly Financial Report by Alison Chan
 
         80.3     Further reports from City Manager
 
 
90.    Propositions and Remarks from the Mayor and Councilmember

90.1     Proclamations issued: None
 
90.2     Further Council committee reports
 
90.3     Further remarks from Mayor and Councilmembers
 
100.  Adjournment to the Evening Session
 
 
EVENING SESSION
7:00 P.M.
Roll Call
 
110.  Oral Requests and Communications from the Audience
Comments will be limited to 3 minutes per individual or 5 minutes if representing a group or organization.  PLEASE SIGN IN.
 
120.  Public Hearings
Comments are limited to a total of 30 minutes for applicants and/or their representatives.  You may request a 5-minute rebuttal time.  Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total of 30 minutes.  All others will be limited to 3 minutes per individual or 5 minutes if representing a group or organization. PLEASE SIGN IN.
 
120.1 COUNCIL BILL 2016-19 An ordinance approving an amendment to the Comprehensive Plan by adopting by reference and incorporating the Medford School District 549C Long Range Facilities Plan, August 11, 2014 Update. CP-15-078 (Land Use, Legislative)
 
120.2 COUNCIL BILL 2016-20 An ordinance approving an amendment to revise three elements of the Comprehensive Plan and adopt by reference the 2013 Rogue Valley International Medford Airport Master Plan. CP-13-076 & CP-13-077 (Land Use, Legislative)
 
130.  Ordinances and Resolutions
        
140.  Council Business
 
150.  Further Reports from the City Manager and Staff
 
160.  Propositions and Remarks from the Mayor and Councilmembers
         160.1   Further Council committee reports
                            
         160.2   Further remarks from Mayor and Councilmembers
 
170.  Adjournment



Minutes
12:00 Noon and 7:00 p.m.

Medford City Hall, Council Chambers
411 West Eighth Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 12:00 noon in the Council Chambers of the Medford City Hall on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Dick Gordon, Tim Jackle, Kevin Stine
 
City Manager Pro Tem Bill Hoke; City Attorney Lori Cooper; Deputy City Recorder Winnie Shepard
 
Councilmembers Daniel Bunn, Chris Corcoran, Eli Matthews and Michael Zarosinski were absent.
 
City Attorney Lori Cooper explained the lack of quorum limited Council business and no decisions would be made during today’s meeting.
 
McLoughlin Middle School Students of the Month
Vice Principal Richard Parsagian introduced the McLoughlin Middle School Students of the Month for January.
 
20.    Approval or Correction of the Minutes of the January 21, 2016 Regular Meeting
         This item moved to the evening session.
 
30.    Oral Requests and Communications from the Audience
30.1        Cody Diehl, Fired Up Food Truck, spoke regarding food truck parking in Medford. He noted he had been parking in the street directly in front of the Bohemian Club, but was notified by Code Enforcement that he could no longer park there.  He requested Council’s permission to continue parking in that location. Medford Police Sergeant Don Lane explained that he had given Mr. Diehl permission to park in front of the Bohemian Club while the matter was researched.  After reviewing the Code, it was decided it was not allowed.
 
Councilmember Stine asked why this was an issue for the City.  Finance Director Alison Chan noted that there are specific locations where food vendors are allowed. There are locations pre-approved by the City, on private property with owner’s permission and others. Councilmember Bearnson asked how the designated places were approved and whether it was regarding using parking spaces.  Ms. Chan responded that it was some time ago and she could not recall whether the use of parking spaces was an issue.  Councilmember Bearnson noted that parking should not be a concern from 10:00 p.m. to 2:00 a.m. 
 
Mayor Wheeler explained the City preferred food vendors not block parking spaces and there should be some semblance of order.  Mr. Diehl requested the City review the current food vendor policy for these types of issues. 
 
30.2        John Larkin, Proprietor of Roxy Ann Lanes and Chair of Travel Medford Advisory Committee, spoke regarding the Travel Medford contract.   He noted the delay in the signing of the Travel Medford contract was impacting the community financially through the hoteliers, business staff, tourism, marketing and others in our area. 
 
Councilmember Bearnson noted two parties are participating in the contract and both contributed to the delay. He also asked whether Mr. Larkin believed Travel Medford should operate separately from the Chamber.  Mr. Larkin responded that separation was an option that should be looked at.
 
Mayor Wheeler noted the next Travel Medford meeting would be held February 12.
 
Councilmember Stine agreed with Councilmember Bearnson, but explained he preferred to wait for the contract to be accurate.  Councilmember Bearnson explained he preferred Travel Medford to operate unfettered of political and/or Chamber membership influence.
 
Councilmember Jackle stated he would like to wait until the entire Council was present before providing his opinion on the subject. 
 
Councilmember Gordon opined the Chamber and the City of Medford continuously speak regarding economic development.  It has taken too long to come to an agreement and it was embarrassing for both the City and the Chamber to be in this situation.
 
Mayor Wheeler noted that due to a lack of quorum, items on the Consent Calendar and the Ordinances and Resolutions would be postponed to February 18, 2016.
 
40.    Consent Calendar
40.1     COUNCIL BILL 2016-14 A resolution appointing representatives to voting positions as the city representatives on boards and commissions.
 
40.2     COUNCIL BILL 2016-15 An ordinance authorizing cash payments to Cedar Investment Group, LLC for Street System Development Charge credits in the amount of $162,634.37 for the realignment of the intersection of Cedar Links Drive and Foothill Road, done as a condition of Sky Lakes Subdivision Phase 7B, a part of Cedar Landing PUD.
 
50.    Items Removed from Consent Calendar
         None.
 
60.    Ordinances and Resolutions
60.1     COUNCIL BILL 2016-16 A resolution to commence foreclosure to recover delinquent assessments.
 
60.2     COUNCIL BILL 2016-17 An ordinance authorizing exemption from competitive bidding and awarding a contract in the amount of $203,000 to David Smith & Associates for new citywide photogrammetric mapping.
 
60.3     COUNCIL BILL 2016-18 An ordinance authorizing execution of an Intergovernmental Agreement between the City of Medford and Oregon Department of Transportation pertaining to landscape maintenance associated with Highway 238.
 
70.    Council Business
70.1     Councilmember Gordon requested Councilmembers let him know if they wished to change their current seats at the dais.
 
70.2     Councilmember Gordon spoke regarding the Council Liaison appointments and noted he would not make any decisions at this time.  He noted that Councilmember Stine wished to serve as an Oregon Legislative Liaison. Councilmember Gordon requested Councilmember Jackle explain the duties of the position. Councilmember Jackle responded that there are calls to senators and legislators. One recent topic was marijuana, in which the group participated in phone calls with senators.  Councilmember Jackle noted that Councilmembers Stine and Bearnson had both attended meetings in the past. 
             
80.    City Manager and Other Staff Reports
         80.1     Quarterly Economic Development update from SOREDI by Ron Fox
Ron Fox, Executive Director of SOREDI, noted he had provided paperwork for Council’s review, that SOREDI was instrumental in recruiting three new businesses to Medford and detailed the new businesses and their benefits within the community.
 
Mayor Wheeler asked whether there were any questions for Mr. Fox, seeing none, he thanked Mr. Fox for his time.
 
         80.2     Quarterly Financial Report by Alison Chan
Ms. Chan explained paperwork provided to Council in preparation of today’s meeting, which reported on the first six months of the 24-month biennium.  Councilmember Gordon asked whether the City was understating revenue and expenses and which of the two was higher.  Ms. Chan explained that revenues are fairly on track and Finance is trying to make the cash numbers more user-friendly. 
 
Councilmember Gordon asked if the City would have higher revenues or higher expenses if the numbers were “trued up”.  Ms. Chan explained that Finance was attempting to make the cash numbers more usable and the report was closer to a modified accrual.   Councilmember Gordon spoke regarding the 90% property taxes, which is generally 88% to 89% for the December quarterly and asked whether those figures include collections from prior years; Ms. Chan confirmed.
 
         80.3     Further reports from City Manager
City Manager Pro Tem Bill Hoke noted an opportunity for Councilmembers to participate in the February 8, 2016 Bill Meyer Show.  Councilmember Gordon stated he would be willing to participate, if the show was not first thing in the morning.  Mr. Hoke asked if he would be willing to tape a segment in advance; Councilmember Gordon agreed to taping a show.  
 
90.    Propositions and Remarks from the Mayor and Councilmembers
    90.1     Proclamations issued: None.
 
         90.2     Further Council committee reports:  None.
           
         90.3     Further remarks from Mayor and Councilmembers:  None.
 
100.  Adjournment
The Council meeting was adjourned to the evening Council meeting at 7:00 p.m.
 
 
 
 
Evening Session
7:00 P.M.
 
The regular evening session of the Medford City Council was called to order at 7:00 p.m. in the Council Chambers of the Medford City Hall on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Chris Corcoran, Dick Gordon, Tim Jackle, Kevin Stine
 
City Manager Pro Tem Bill Hoke; City Attorney Lori Cooper; Deputy City Recorder Winnie Shepard
 
Councilmembers Daniel Bunn, Eli Matthews and Michael Zarosinski were absent.
 
110.  Oral Requests and Communications from the Audience
         None.
 
120.  Public Hearings
120.1 COUNCIL BILL 2016-19 An ordinance approving an amendment to the Comprehensive Plan by adopting by reference and incorporating the Medford School District 549C Long Range Facilities Plan, August 11, 2014 Update. CP-15-078 (Land Use, Legislative)
 
Carla Paladino, Planner IV, addressed the Council referring to a letter on the dais from Perkins Coie requesting a continuance of this issue until after Urban Growth Boundary Amendment is heard.  In light of this request, Ms. Paladino questioned whether Council preferred proceeding or a postponing.  City Attorney Lori Cooper asked whether Perkins Coie requested a continuance from the Planning Commission as well; Ms. Paladino responded yes.  Ms. Cooper asked whether the Planning Commission acted on that recommendation; Ms. Paladino responded no, they passed on the request.
 
Mayor Wheeler requested that Ms. Paladino proceed with the staff report.  She spoke about adopting the 2015 School District Plan and incorporating it into the Comprehensive Plan. Councilmember Stine asked why one Planning Commissioner voted against this amendment.  Ms. Paladino explained she was not at the meeting, but believed it was an abstention, not a vote against the amendment. After reviewing the minutes, Commissioner Culbertson had abstained due to a potential conflict.
 
Councilmember Bearnson asked whether Ms. Paladino had read the letter from Perkins Coie received tonight.  She had read it immediately before the hearing as it was just delivered. Councilmember Bearnson requested additional information regarding the information contained in the letter.  Ms. Paladino explained various points, but noted that this amendment could be independently approved without approving the Urban Growth Boundary (UGB).  She also believed that every 10 years state statute required revision to the plan. 
 
Councilmember Corcoran noted he was recused from the UGB process.  Because the School District and Perkins Coie referred to the UGB in this process, he questioned whether he precluded from participating in this vote. Ms. Cooper did not believe so, because this is a separate action.
 
Councilmember Gordon asked about a letter from Greg Holmes at 1000 Friends which stated the City needed a major amendment to the RPS before adopting this amendment.  Ms. Paladino explained that Mr. Holmes was referring to the Hull Road property which is outside the UGB and the Urban Reserve Area. That location was previously addressed in the Comprehensive Plan and it has “hurdles”.  Councilmember Gordon believed this letter stated we couldn’t take action on this process until a major amendment was processed and approved. Ms. Paladino agreed, but didn’t think it needed to be noted in the Comprehensive Plan. 
 
Councilmember Gordon believed the Planning Commission disregarded Steve Pfeiffer’s letter thinking that Council would approve the UGB amendment long before now.  If the Planning Commission realized Council would not be making a decision, they probably would have made comment when they approved the School District’s request.
 
Ms. Paladino could not speak for the Commission, but Mr. Pulver made a point and the rest of the Commission voted yes as well.
 
Public hearing opened.
 
          No one spoke.
 
Public hearing closed.
 
Councilmember Gordon requested a response from Ms. Cooper regarding whether we were in good standing to move forward with this, especially in light of the 1000 Friends letter.  Ms. Cooper noted there is a state statute that we need to cooperate with the School District.  Our Comprehensive Plan Agreement agrees with Mr. Holmes and we aren’t ready at this time. If necessary, the facilities plan could be updated again after the UGB amendment was approved.   
 
Motion:  Adopt the ordinance approving an amendment to the Comprehensive Plan by adopting by reference and incorporating the Medford School District 549C Long Range Facilities Plan, August 11, 2014 Update.
Moved by:  Kevin Stine                                             Seconded by:  Clay Bearnson
 
Councilmember Stine noted he would have preferred to hear from the person who delivered the Perkins Coie letter.  Councilmember Jackle asked whether we were adopting this without stating the Hull Road site is a great site; Ms. Paladino referred the Council to page 46 of the agenda and read the information on the Hull Road property.  She noted the property was gifted to the School District, but the agreement had expired in 2012.  An extension until January 1, 2020 was granted and it is considered a long-range option for a school site.  Principal Planner John Adam explained that we could still restore number nine if Council wished. 
 
Councilmember Jackle made a friendly amendment to restore item number nine of the Schools Section Conclusions on page 51.  Councilmembers Stine and Bearnson agreed to the amendment. 
 
Amended Motion:  Adopt the ordinance approving an amendment to the Comprehensive Plan by adopting by reference and incorporating the Medford School District 549C Long Range Facilities Plan, August 11, 2014 Update with the reinstatement of Section 9 of the Schools Section Conclusions.
Moved by:  Kevin Stine                                             Seconded by:  Clay Bearnson
Roll call:  Councilmembers Bearnson, Corcoran, Gordon, Jackle and Stine voting yes.
Ordinance 2016-19 was duly adopted as amended. 
 
120.2 COUNCIL BILL 2016-20 An ordinance approving an amendment to revise three elements of the Comprehensive Plan and adopt by reference the 2013 Rogue Valley International Medford Airport Master Plan. CP-13-076 & CP-13-077 (Land Use, Legislative)
 
Ms. Paladino provided a staff report outlining the acreage, its location and the revisions within the update. In addition, she noted that the plan was completed in 2013.  Ms. Paladino summarized the report noting it contained the plan for the next 20 years as well as updated Transportation Plan and Elements.  Councilmember Corcoran asked whether there was crossover with the Highway 62 bypass project and the revised Airport Master Plan.  Ms. Paladino noted ODOT’s website had indicated the bypass may be reexamined due to impacts with the airport.
 
Councilmember Corcoran noted the bypass was proposed before the FAA’s extended their regulations.  Ms. Paladino was not sure of the details involved with any reexamination, but had read about it on their website.
 
Councilmember Gordon stated the plan appeared to infringe on Table Rock Road and asked whether there would be long term impacts because of the extension.  Ms. Paladino noted the land near Table Rock Road is protected for landings and takeoffs.  She explained the airport is required to be contacted before any development occurs in that area. 
 
Public hearing opened.
 
Airport Director Bern Case thanked the Council for their coordination with the airport.  He noted ODOT had proposed the Highway 62 revisions on the south end of the airport before the FAA had extended the runway protection areas.  However, the airport has worked with ODOT and FAA to approve the Highway 62 revisions as if they were grandfathered. 
 
Mr. Case explained the north end of the airport, along Table Rock Road, has been grandfathered, although trees are topped to keep in compliance.  He thanked Ms. Paladino and the entire planning team and noted the master plan was better because of the City’s participation. 
 
Councilmember Gordon thanked Mr. Case for clarifying.  He asked about the pending improvements on Table Rock Road including whether the planned widening could cause problems with the master plan.  Mr. Case responded no, because Table Rock Road is already widened in the expansion zone area. 
 
Councilmember Corcoran also thanked Mr. Case and asked how the expansion of the protection zone in our area was different than airports near bodies of water.  Mr. Case explained that many things have been grandfathered in and those airports would probably not be built in those locations today. 
 
Public hearing closed.
 
Motion:  Adopt the ordinance approving an amendment to revise three elements of the Comprehensive Plan and adopt by reference the 2013 Rogue Valley International Medford Airport Master Plan.
Moved by:  Kevin Stine                                             Seconded by:  Clay Bearnson
Roll call:  Councilmembers Bearnson, Corcoran, Gordon, Jackle and Stine voting yes.
Ordinance #2016-20 was duly adopted.
 
*Out of sequence.
 
20.    Approval or Correction of the Minutes of the January 21, 2016 Regular Meeting
Councilmember Jackle provided a correction to the minutes, requesting additional details of his comments regarding previous City employee John Huttl.  The minutes were approved as amended.
 
130.  Ordinances and Resolutions
         None.
 
140.  Council Business
a.     Mayor Wheeler spoke of a letter to Peter Buckley supporting state funding to complete the Holly Theatre.  He asked whether Council had any objections to sending the support letter. 
 
Councilmember Gordon questioned whether a motion was required.
 
Motion:  Approve a support letter to Peter Buckley regarding state funding for the Holly Theatre. 
Moved by:  Dick Gordon                                           Seconded by:  Kevin Stine
Roll call:  Councilmembers Bearnson, Corcoran, Gordon, Jackle and Stine voting yes.
Motion carried and so ordered.
 
150.  Further Reports from the City Manager and Staff
         None.
 
160.  Propositions and Remarks from the Mayor and Councilmembers
         160.1   Further Council committee reports:  None.
 
160.2  Further remarks from Mayor and Councilmembers
Councilmember Gordon noted he had returned from another state and the news there referred to lack of affordable housing and homelessness problems.  He stated that other states have issues similar to ours. 
 
         160.3   Mayor Wheeler referred to the revised meeting schedule and the many upcoming meetings. 
 
170.  Adjournment
There being no further business, this Council meeting adjourned at 7:55 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder's Office. The complete agenda of this meeting is filed in the City Recorder's Office.
 
 
 
 
Winnie Shepard
Deputy City Recorder
 


 

 

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