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Agenda & Minutes

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Mayor & Council (View All)

City Council Study Session Agenda & Minutes

Thursday, February 25, 2016

6:00 PM
Medford Room
411 West 8th Street, Medford, Oregon
        1.     Strategic Planning

6:00 PM
Medford Room
411 West 8th Street, Medford, Oregon

The Medford City Council Study Session was called to order at 6:00 p.m. in the Medford Room of the Medford City Hall on the above date with the following members and staff present:
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Daniel Bunn, Chris Corcoran, Dick Gordon, Tim Jackle, Eli Matthews, Kevin Stine*, Michael Zarosinski
City Manager Pro Tem Bill Hoke; City Attorney Lori Cooper; City Recorder Karen Spoonts
*Arrived as noted.
Strategic Planning
Mayor Wheeler remarked this meeting will focus on Development Services and ways to improve service. City Manager Pro Tem Hoke stated he invited Public Works Director Cory Crebbin, Planning Director Jim Huber and Building Director Sam Barnum.
*Councilmember Stine arrived at a 6:04 p.m.
Planning Department:
  • In-N-Out Burger is an example of a project that made it through the existing process in record time
  • In general, planning process longer due to amount of citizen involvement
  • Could simplify the process by
    • Cutting down on citizen involvement by making more decisions administrative (e.g. partitions)
    • Lowering or eliminating standards (such as landscaping)
  • Zoning should take care of compatibility issues, allowing staff to make more administrative decisions
  • Appeals could go directly to LUBA after the Planning Commission or SPAC
  • Fewer public hearings would cut down on staff time (too many meetings to attend)
  • New software expected in 2019
  • Notice of hearings is too legalist and does not provide sufficient information for the public
  • Remove what you can from Landmarks & Historic Commission
  • Code issues in the form of “housekeeping amendments” are brought to Council to simplify the process
Public Works Department:
  • No longer taking incomplete packets
  • Development conditions hold up the final plat (staff implemented a meeting after a second review to assist the public)
  • Could change final plat requirements (staff opposed this idea)
  • Council to bring forth complaints to Public Works Director Crebbin
  • Implement quarterly open forums for construction community
Building Department
  • Implemented express permit on Wednesday; will add another day in the future
  • Implemented quarterly open forums for construction community
  • Fairly new staff; learning curve
  • Could add “How did we do” questionnaire
The meeting adjourned at 7:52 p.m.
Karen M. Spoonts, MMC
City Recorder

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