Agenda & Minutes

 
Meeting called to order @ 5:38 p.m.
 
1.Roll Call
Present: Commissioners – Marie Cabler, Denise James, Chad McComas, Shanon Pewtress, Bill Boehning and Daniel Smith.  Staff – Angela Durant. Council Liaison – Clay Bearnson. Absent: Commissioners – Dawn Blanchette, Jennifer Puryear and Kristen Brooks.
 
2.Public Comments   
Jeff Jackson, Housing Rehabilitation Specialist with Housing Authority of Jackson County, presented a potential future CDBG neighborhood infrastructure project. Mr. Jackson introduced concerns regarding failing septic lines in the Beal Lane area, which was annexed into the city. This area consists of 11, .5 acre parcels with septic systems originally installed in the 50’s and 60’s. The condition of these lines may present an emergency if not rehabilitated in the near future. Replacement of the main line is estimated at $200,000 with additional homeowner repair costs $3,000-$5,000 for each home. Commissioners asked several questions and would invite looking at this project application under future CDBG program years.
 
3.Approval of Meeting Minutes from February 3, 2016
Minutes were approved as submitted.  
 
4.Determine 2016 CDBG Funding Recommendation
The Commission reviewed several options while working to formulate a final funding recommendation for the 2016-17 Action Plan.
 
Motion: A motion passed to recommend 2016-17 CDBG funding related to public service programming under the 2016-17 Action Plan as follows. Motion made by Shanon Pewtress; seconded by Daniel Smith. Motion passed after discussion and six votes. 
 

Rank	Public Service	Amount Requested	Recommended	Percent of PS Funding Amount
1	St. Vincent de Paul	$25,000	$25,000	26.33%
2	Maslow Project	$25,000	$22,500	23.69%
3	Center for Nonprofit Legal	$15,000	$12,000	12.64%
4	Hearts with a Mission	$25,000	$17,500	18.43%
5	Community Volunteer Network	$15,000	$9,000	9.48%
6	Medford Senior Center	$20,000	$8,959	9.43%
	Unfunded Requests (4)	$68,700	$0	0.00%
	Total	$ 193,700	$94,959	100%

 
Motion: A motion passed to recommend 2016-17 CDBG funding related to housing and community development capital improvement projects under the 2016-17 Action Plan as follows. Motion made by Shanon Pewtress; seconded by Daniel Smith. Motion passed after discussion and five votes. 
 

Rank	Project Description	Amount Requested	Recommended	Percent of CIP Funding Amount
1	Housing Authority of Jackson County - Homeowner Repair	$200,000	$192,257	39.36%
2	Habitat for Humanity – Land Acquisition for Construction SF Affordable Housing	$100,000	$96,251	19.70%
3	Housing Authority of Jackson County Supportive Infrastructure for Construction of MF Affordable Housing	$200,000	$200,000	40.94%
	Unfunded Requests (2)	$30,218	$0	0.00%
	Total	$530,218	$488,508	100%

 
5.New Business
Angela Durant presented a request for returned program income in the amount of $4,517.86 from Housing Authority of Jackson County.
 
Motion: A motion passed to approve the request to reallocate program income in the amount of $4,517.86 to the City of Medford Homeowner Repair Program for use during the 2015 program year. Motion made by Daniel Smith; seconded by Shanon Pewtress. Motion passed after discussion and five votes. 
 
6.Old Business
None.
 
7.Remarks from Council Liaison
None.
 
8.Remarks from Commissioners
a)Commissioners
Chad McComas made a suggestion that the Commission should consider reviewing the CDBG scoring process during future meetings.
b)Chair
Marie Cabler continued with discussion relating to the scoring process and suggested the Commission review the application and score sheet during a study session or future meeting.   
 
9.Remarks from Staff
None.
 
10.Adjourn
Meeting was adjourned at 8:23 p.m.