Agenda & Minutes

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City Council Meeting Agenda and Minutes

Minutes
Thursday, March 17, 2016

AGENDA                                
March 17, 2016
12:00 Noon and 7:00 p.m.
Medford City Hall, Council Chambers
411 West Eighth Street, Medford, Oregon

  
10.    Roll Call
 
Employee Recognition
 
20.    Approval or Correction of the Minutes of the March 3 Regular Meeting
 
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 3 minutes per individual or 5 minutes if representing a group or organization.  PLEASE SIGN IN.
 
40.    Consent Calendar
 
50.    Items Removed from Consent Calendar
 
60.    Ordinances and Resolutions
         60.1     COUNCIL BILL 2016-34 – SECOND READING – An ordinance authorizing execution of an amended Agreement with the Chamber of Medford/Jackson County to include requested additions and to allow for an extension of time to finalize negotiations.
        
         60.2     COUNCIL BILL 2016-25 – SECOND READING – An ordinance awarding a contract in the amount of $346,760 to Tyler Technologies, Inc. for software and professional services required for the implementation of Municipal Court software.
 
         60.3     COUNCIL BILL 2016-37 A resolution authorizing the transfer of $332,000 from various current biennium projects to replenish the General Fund Contingency.
 
         60.4     COUNCIL BILL 2016-38 A resolution denying a vacation of an approximate 8,080 square feet of public right-of-way located north of Dakota Avenue between Park and South Oakdale Avenues.
        
         60.5     COUNCIL BILL 2016-39 A resolution authorizing the transfer of $300,000 from the Regional Sewage Treatment Fund Contingency to the Public Works Department to construct improvements pertaining to pollutants in stormwater discharge.
 
         60.6     COUNCIL BILL 2016-40 An ordinance awarding a contract in the amount of $139,807.70 to Blackline, Inc., to perform slurry seal on various streets.
 
         60.7     COUNCIL BILL 2016-41 An ordinance authorizing execution of an Agreement between the City of Medford and the International Association of Fire Fighters Local 1431 to allow a Battalion Chief to return to a previously held classification and preserve seniority.
 
         60.8     COUNCIL BILL 2016-42 An ordinance authorizing execution of an Agreement between the City of Medford and the International Association of Fire Fighters Local 1431 concerning the classification of a Battalion Chief in the event of a reduction of personnel.
        
70.    Council Business
              
80.    City Manager and Other Staff Reports
         80.1     Further reports from City Manager
 
90.    Propositions and Remarks from the Mayor and Councilmembers
         90.1     Proclamations issued:
                        Arbor Month – April 2016
                        Fair Housing Month – April 2016
                        Water Conservation Month – April 2016
 
         90.2     Further Council committee reports
           
         90.3     Further remarks from Mayor and Councilmembers
 
100.  Adjournment to the Evening Session
 
 
EVENING SESSION
7:00 P.M.
Roll Call
 
110.  Oral Requests and Communications from the Audience
Comments will be limited to 3 minutes per individual or 5 minutes if representing a group or organization.  PLEASE SIGN IN.
 
120.  Public Hearings
Comments are limited to a total of 30 minutes for applicants and/or their representatives.  You may request a 5-minute rebuttal time.  Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total of 30 minutes.  All others will be limited to 3 minutes per individual or 5 minutes if representing a group or organization. PLEASE SIGN IN.
 
120.1 COUNCIL BILL 2016-43  An ordinance approving a minor amendment to the General Land Use Plan (GLUP) Map of the Medford Comprehensive Plan by changing the land use designation of 5.72 acres located between Corona and Covina Avenues north of East McAndrews Road from Urban Residential (UR), to Service Commercial (SC). (CP-15-163) Land Use, Quasi-Judicial
 
         120.2 CONTINUED – Consideration of a proposed Comprehensive Plan/Urban Growth Boundary Amendment affecting the General Land Use Plan (GLUP) map, the Medford Street Functional Classification Plan of the Transportation Element, and portions of the text of both the Urbanization and GLUP Elements. (CP-14-114)
 
130.  Ordinances and Resolutions
        
140.  Council Business
 
150.  Further Reports from the City Manager and Staff
 
160.  Propositions and Remarks from the Mayor and Councilmembers
         160.1   Further Council committee reports
                            
         160.2   Further remarks from Mayor and Councilmembers
 
170.  Adjournment
 
 

MINUTES
March 17, 2016
12:00 Noon and 7:00 p.m.
Medford City Hall, Council Chambers
411 West Eighth Street
Medford, Oregon



The regular meeting of the Medford City Council was called to order at 12:00 noon in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Daniel Bunn, Chris Corcoran, Dick Gordon, Tim Jackle, Eli Matthews*, Kevin Stine, Michael Zarosinski
 
City Manager Pro Tem Bill Hoke; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
Employee Recognition
Employees were recognized for their years of service, new employees, as well as retirement.
 
20.    Approval or Correction of the Minutes of the March 3 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
30.    Oral Requests and Communications from the Audience
30.1        Brady Gibson, Rogue Regency Inn and Suites, 2300 Biddle Road, spoke about the Transient Lodging Tax and stated Travel Medford has done a lot for the industry.
        
30.2        Gail LaCoss, Comfort Inn, 4069 South Pacific Highway, spoke about the uncertainty of top employees leaving Travel Medford and would like to move forward with the contract.
 
30.3        Richard Bauernfeind, Travel Medford’s Advisory Committee, requested Council look at the new industry of travel, work to separate Travel Medford and the Chamber as quickly as possible and also encouraged a no vote today.
 
30.4        Paul Schmidt, Homewood Suites, 2010 Hospitality Way, expressed concern about the loss of two top employees of Travel Medford; He noted the differences between the Chamber and Travel Medford and would like to separate the two entities.
 
30.5        Wendy Baker, Homewood Suites, 2010 Hospitality Way, expressed concern with hiring Eli Mathews as the Senior Vice President of Travel Medford; she would also like to separate the Chamber and Travel Medford.
 
30.6        Minesh Patel, 2280 Biddle Road, stated that a large part of his success is Travel Medford, but expressed concern with their hiring practices.
 
30.7        Dwight Laughlin, Towneplace Suites, does not support the signing of a two-year agreement. On a side note, he had no concern with Medford’s downtown parking.
 
30.8        Allen Purdy, 2249 Dellwood, does not agree with the two year contract with Travel Medford and thinks the organization should be separate from the Chamber.
 
30.9        Chris Dennett, Elements/Beerworks, believed the Chamber and Travel Medford should be separate. 
 
30.10      Kumar Patel, Rodeway Inn, 901 S. Riverside, stated it is not too late to hold a meeting with hotel owners and managers before a decision is made.
 
30.11      Amanda Ribal, Candlewood Suites, is in favor of a separation of Travel Medford and the Chamber.
 
30.12      Brian McLemore, Pacific Retirement Services, noted the creation of a non-profit takes significant time.
 
30.13      Bill Maentz, 1580 S. Columbus, provided information on the Chamber and Travel Medford and requested Council sign the two-year agreement with the Chamber.
 
30.14      Ezra Ayala, 25 Meyer Creek Road, Ashland, a photographer for Travel Medford, stated that Anne Jenkins and others at Travel Medford are not replaceable.
 
         30.15      Brian McQuade, Travel Medford Board, believed Council should sign the contract.
 
30.16      Bob Mayers, Travel Medford Board, spoke regarding the history of Travel Medford and noted the new employees of Travel Medford will benefit the organization and requested the Council reaffirm their vote from a couple weeks ago.
 
30.17      Elissa Denton, So Health E., read a letter from Regional Health Equity Coalition requesting an increase in transparency within the City’s hiring processes.
 
30.18      Mark Wisnovsky, 25 Vintage Circle, Jacksonville, stated that it is time that Travel Medford becomes more independent.
 
30.19      Andrea Berryman Childreth, Spotlight Marketing, stated that she looked forward to building a relationship with the community.
 
30.20      Tom Hall, no address provided, stated the Chamber and Travel Medford have been together for years and questioned why Council would break up the team.
 
30.21      Rolar Yondorf, Porters Dining at the Depot, noted the quality of the Travel Medford Board and questioned why Council wouldn’t issue a Request for Proposal (RFP).  
 
30.22      Jeff Kapple, Pacific Source, asked for Council’s support for the extension of the Chamber contract.
 
30.23      Beth Lindsay, Travel Medford Advisory Committee, expressed concern with the amount of time that has taken place to solve the Chamber issue. She requested Council issue an RFP.
 
         30.24      Maggie Gross, Inn at the Commons, requested Council vote no on the contract.
 
30.25      John Larkin, Roxy Ann Lanes, asked Council to vote no and to make a knowledgeable decision.
 
30.26      Joel Frazier, 3959 Hamrick Road, Central Point, supported the two-year commitment with Travel Medford.
 
         30.27      Joe Spagnaele, 2875 Barclay Road, requested Council support the two-year commitment.
 
30.28      Jay Harland, Chamber Board, noted the Travel Medford Advisory Committee is set up by the Chamber Board and that it continues to be a valid committee.
 
30.29      Randy Jones, no address provided, noted that no one from the Chamber has publically responded to the comments in the Mail Tribune; he recommended an RFP to determine if the Chamber is serving at a reasonable price, after the contract has been signed.
 
30.30      Jason Foster, 920 Town Center Drive, community chairperson of the Red, White & Boom, read a letter for the record from a local hotel dealer that could not be here. The hotel entities would suffer without the Chamber. Mr. Foster stated we need to be responsible and keep the contract alive for another two years.
 
30.31      Don Amway, Newman Hotel Group, stated the hoteliers have not been approached by the City or the Chamber. He recommended not voting at all. He noted the City can move forward with other consultants in the area or hoteliers could create their own non-profit. 
 
Councilmember Gordon read a portion of a letter from the Oregon Restaurant and Lodging Association in support of Council continuing the contract with the Chamber.
        
30.32      Bruce Hoevet, Travel Medford Advisory Committee, stated that moving too fast is not good and will hurt the travel industry.
 
30.33      Brad Hicks, President and CEO of Chamber, stated that the comments heard today matter to him. He noted Travel Medford is and always has been a division of the Chamber. He also stated no one is more disappointed that Anne Jenkins will be leaving Travel Medford. He did not ask for her resignation or the resignation of Jez Kline and explained they chose to leave because of these current issues.  Mr. Hicks urged Council to extend the contract for two years.
 
Councilmember Stine questioned whether citizens needed to join the Chamber in order to get information regarding Travel Medford; Mr. Hicks replied that is not accurate. The Chamber encourages membership; but the Chamber has looked for direction from the Council for 40 years and noted if Council wanted something in the contract, it could be included.
 
Councilmember Bearnson questioned how the Chamber justified using a political agency with a political agenda to oversee an apolitical agency; Mr. Hicks described the Chamber as an effective lobbying agency and noted that Travel Oregon and Travel Southern Oregon also want to align with the Chamber. 
 
Councilmember Bearnson stated that the public needs more transparency regarding how City money is spent by the Chamber.
 
Councilmember Gordon disagreed with Councilmember Bearnson’s insinuation that Councilmembers who received money from the Chamber somehow means those Councilmembers were bought.  Councilmember Zarosinski questioned what he would say to the hoteliers that would not like this contract approved; Mr.  Hicks noted the Chamber has been the guardian of the gate for the hoteliers.
 
Mayor Wheeler declared a recess at 2:23 p.m.
 
* * * * *
 
Council reconvened to the noon session at 2:32 p.m. with the same persons present. 
40.    Consent Calendar
         None.
 
50.    Items Removed from Consent Calendar
         None.
 
60.    Ordinances and Resolutions

60.1     COUNCIL BILL 2016-34 – SECOND READING – An ordinance authorizing execution of an amended Agreement with the Chamber of Medford/Jackson County to include requested additions and to allow for an extension of time to finalize negotiations.

        
Motion:  Adopt the ordinance authorizing execution of an amended Agreement with the Chamber of Medford/Jackson County to include requested additions and to allow for an extension of time to finalize negotiations to June 30, 2018.
Moved by:  Michael Zarosinski                                 Seconded by:  Chris Corcoran
 
*Councilmember Matthews recused himself and left the dais.
 
Councilmember Zarosinski stated the comments from the hoteliers will impact his final vote, but believed Council needed the two-year extension to determine how to move forward. Councilmember Corcoran did not believe Council should cut ties with the Chamber as it would be a disaster. Councilmember Bunn thought there was disconnect between the hoteliers and the Chamber, but the hoteliers need to be at the table.  In addition, he thought we need a non‑profit board with business representatives to determine how to move forward. Councilmember Corcoran questioned the wages and benefits such as PERS if the City creates the non-profit.  Councilmember Bunn clarified that he preferred staff time to organize the paperwork, but in the end it should be truly separate from the City and the Chamber.
 
Motion #2: Table the pending motion.
Moved by: Chris Corcoran                                       Seconded by:  Michael Zarosinski
Roll call on Motion #2:  Councilmembers Bearnson, Bunn, Corcoran, Stine, and Zarosinski voting yes; Councilmembers Gordon and Jackle voting no.
Motion carried and so ordered.
 
Councilmember Gordon noted he had drafted a motion in the event that 60.1 was approved.  He read his proposed motion:  “Council shall form a temporary, Councilmember subcommittee tasked with developing recommendations for Council consideration on forming a working group to evaluate funding options for tourism.  At a minimum, the subcommittee recommendations will include a scope of work for the working group, suggested membership and a suggested timetable.  The subcommittee will complete their work and report to the Council by no later than May 5, 2016.  The Mayor and the Council President will each select a Councilmember to serve on the Council subcommittee.”
 
Councilmember Bunn spoke to the non‑profit issue and thought we needed a study session.  Councilmember Corcoran preferred 45 days for parties to discuss the issue before government gets involved.  Councilmember Zarosinski thought the hoteliers need to voice their opinion outside of the contract.  Mayor Wheeler noted he looked at the formation of a non-profit; he agreed with the idea of issuing an RFP; and also thought we could create a small advisory board, perhaps a hotelier, and representatives from food service or a business community member, a Chamber member and a Councilmember. 
 
Motion #3: Direct staff to prepare documents to form an entity, governed by travel industry stakeholders for the purpose of managing a portion of the transient lodging tax and report the same back to the City Council.
Moved by: Daniel Bunn                                           Seconded by: Clay Bearnson
 
Councilmember Jackle did not agree; stating it is wrong to insert ourselves in the middle and talked about an RFP. Councilmember Bunn didn’t know if the RFP is the right thing to do.  
 
Councilmember Bearnson apologized to Council for his earlier comments.
 
Councilmember Gordon noted tourism includes more than our hotels and our hoteliers receive funding for the collection of the transient lodging tax.  Councilmember Bearnson requested the addition of a due date of May 5, 2016.
 
Roll call on motion #3:  Councilmembers Bearnson, Bunn, Stine, and Zarosinski voting yes; Councilmembers Corcoran, Gordon, and Jackle voting no. 
         Motion carried and so ordered.
 
Motion #4:  Remove Michael Zarosinski’s motion regarding Council Bill 2016-34 from the table.
Moved by: Chris Corcoran                                       Seconded by: Tim Jackle
 
Councilmember Jackle noted he would vote yes, with the understanding that the 180-day termination right would not get exercised without Council approval.
 
Councilmember Gordon stated as a point of order that we had not voted to remove the motion from the table.
 
Roll call on motion #4: Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Stine, and Zarosinski voting yes. 
         Motion carried and so ordered.
 
Councilmember Stine clarified his statement earlier regarding other organizations providing services similar to Travel Medford; whether they could do exactly what Travel Medford does, would be open to interpretation.  He also noted he would vote no on this motion and would prefer a “firewall” between Travel Medford and the Chamber.
 
Amended main motion: Incorporate by reference, Mr. Jackle’s previous comments and adopt them as my own.  I would also like to add that I hope the Council also recognizes there is advance notice of a six-month termination, if we receive a better option.
Moved by: Daniel Bunn
 
Councilmember Gordon asked for clarification of Councilmember Jackle’s language; Councilmember Jackle noted that it was part of the record that the 180-day termination would not be exercised without Council approval, regardless of who was serving as City Manager.
 
Roll call on amended main motion: Councilmembers Bunn, Corcoran, Gordon, Jackle, and Zarosinski voting yes; Councilmembers Bearnson and Stine voting no.
         Motion carried and so ordered.
 
Due to the hour, Mayor Wheeler noted the remaining agenda items would be continued to the evening meeting.
 
60.2     COUNCIL BILL 2016-25 – SECOND READING – An ordinance awarding a contract in the amount of $346,760 to Tyler Technologies, Inc. for software and professional services required for the implementation of Municipal Court software.
 
60.3     COUNCIL BILL 2016-37 A resolution authorizing the transfer of $332,000 from various current biennium projects to replenish the General Fund Contingency.
 
60.4     COUNCIL BILL 2016-38 A resolution denying a vacation of an approximate 8,080 square feet of public right-of-way located north of Dakota Avenue between Park and South Oakdale Avenues.
 
60.5     COUNCIL BILL 2016-39 A resolution authorizing the transfer of $300,000 from the Regional Sewage Treatment Fund Contingency to the Public Works Department to construct improvements pertaining to pollutants in storm water discharge.
 
60.6     COUNCIL BILL 2016-40 An ordinance awarding a contract in the amount of $139,807.70 to Blackline, Inc., to perform slurry seal on various streets.
 
60.7     COUNCIL BILL 2016-41 An ordinance authorizing execution of an Agreement between the City of Medford and the International Association of Fire Fighters Local 1431 to allow a Battalion Chief to return to a previously held classification and preserve seniority.
 
60.8     COUNCIL BILL 2016-42 An ordinance authorizing execution of an Agreement between the City of Medford and the International Association of Fire Fighters Local 1431 concerning the classification of a Battalion Chief in the event of a reduction of personnel.
 
70.    Council Business
             
80.    City Manager and Other Staff Reports
         80.1     Further reports from City Manager
 
90.    Propositions and Remarks from the Mayor and Councilmembers
         90.1     Proclamations issued:
                        Arbor Month – April 2016
                        Fair Housing Month – April 2016
                        Water Conservation Month – April 2016
 
         90.2     Further Council committee reports
           
         90.3     Further remarks from Mayor and Councilmembers
 
100.  Adjournment to the Evening Session
         Council adjourned to the evening session at 3:28 p.m.
 
 
 
EVENING SESSION
7:00 P.M.
 
The regular evening session of the Medford City Council was called to order at 7:20 p.m. in Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson*, Daniel Bunn, Chris Corcoran, Dick Gordon, Tim Jackle, Eli Matthews, Kevin Stine, Michael Zarosinski
 
City Manager Pro Tem Bill Hoke; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
*Left or returned as noted.
 
Councilmember Gordon noted that two candidates were finalists for the Chief of Police. 
 
Motion:      Appoint Randy Sparacino as Medford’s Chief of Police.
Moved by: Dick Gordon                                                    Seconded by:  Michael Zarosinski
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
Mayor Wheeler clarified whether the promotion would be immediate.  City Manager Pro Tem Bill Hoke noted the effective date was of March 17, 2016 at 7:23 p.m.
 
Randy Sparacino, Chief of Police, thanked all members of the Medford Police Department and stated he would not be here if it was not for their support and the City Council. He stated he will make everyone proud.
 
*Councilmember Bearnson left at 7:29 p.m.
 
110.  Oral Requests and Communications from the Audience
110.1      Tonia Moro and Paige Townsend, RVTD, requested Council endorsement and provide direction to Councilmember Zarosinski regarding his vote on a proposed five-year levy to maintain current services as well as provide additional services. Councilmember Zarosinski questioned whether the levy would limit their dependence on the Metropolitan Planning Organization (MPO) funding; Ms. Moro was unable to answer. Councilmember Gordon questioned if this is a compression issue; Ms. Townsend noted that may be an issue in Ashland. City of Talent has endorsed the measure. Councilmember Corcoran stated we are keeping our options open as far as urban renewal. Councilmember Bunn questioned the MPO’s position and stated Councilmember Zarosinski should consider that.
 
Out of sequence.
 
60.2     COUNCIL BILL 2016-25 – SECOND READING – An ordinance awarding a contract in the amount of $346,760 to Tyler Technologies, Inc. for software and professional services required for the implementation of Municipal Court software.
 
Motion:      Adopt the ordinance awarding a contract in the amount of $346,760 to Tyler Technologies, Inc. for software and professional services required for the implementation of Municipal Court software.
Moved by: Kevin Stine                                             Seconded by:  Daniel Bunn
Roll call:    Councilmembers Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Ordinance 2016-25 was duly adopted.
 
60.3     COUNCIL BILL 2016-37 A resolution authorizing the transfer of $332,000 from various current biennium projects to replenish the General Fund Contingency.
 
Motion:      Approve the resolution authorizing the transfer of $332,000 from various current biennium projects to replenish the General Fund Contingency.
 
Councilmember Bunn noted he would abstain as he was not here during the meeting wherein this was discussed.
 
Moved by: Kevin Stine                                             Seconded by:  Chris Corcoran
Roll call:    Councilmembers Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes; Councilmember Bunn abstaining.
Resolution 2016-37 was duly adopted.
 
60.4     COUNCIL BILL 2016-38 A resolution denying a vacation of an approximate 8,080 square feet of public right-of-way located north of Dakota Avenue between Park and South Oakdale Avenues.
 
Motion:      Approve the resolution denying a vacation of an approximate 8,080 square feet of public right-of-way located north of Dakota Avenue between Park and South Oakdale Avenues.
Moved by: Kevin Stine                                             Seconded by:  Michael Zarosinski
 
Councilmember Zarosinski clarified that it had been general Council policy to eliminate these types of alleys.
 
Roll call:  Councilmembers Bunn, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes; Councilmember Corcoran voting no.
Resolution 2016-38 was duly adopted.
        
60.5     COUNCIL BILL 2016-39 A resolution authorizing the transfer of $300,000 from the Regional Sewage Treatment Fund Contingency to the Public Works Department to construct improvements pertaining to pollutants in storm water discharge.
 
Public Works Director Cory Crebbin presented the staff report stating the analysis of storm water was finished in September. The storm water contained an excess of E Coli, most likely from water fowl, and zinc, most likely from a corroded storm water pipe.  Unfortunately, there are no funds to implement the plan to prevent this unforeseen condition.  Mr. Crebbin explained the samplings were taken from three storm water outfalls at the sewage treatment plant and also from a location on Kirtland Road, because storm water comes from surrounding properties as well.
 
Motion:      Approve the resolution authorizing the transfer of $300,000 from the Regional Sewage Treatment Fund Contingency to the Public Works Department to construct improvements pertaining to pollutants in storm water discharge.
Moved by: Kevin Stine                                             Seconded by:  Daniel Bunn
Roll call:  Councilmembers Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Resolution 2016-39 was duly adopted.
 
60.6     COUNCIL BILL 2016-40 An ordinance awarding a contract in the amount of $139,807.70 to Blackline, Inc., to perform slurry seal on various streets.
        
Motion:      Adopt the ordinance awarding a contract in the amount of $139,807.70 to Blackline, Inc., to perform slurry seal on various streets.
 
Councilmember Bunn questioned whether the City conducts more work when the prices are low; Mr. Crebbin noted when oil prices are lower then we have more money to complete additional projects.
 
Moved by: Kevin Stine                                             Seconded by:  Daniel Bunn
Roll call:  Councilmembers Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Ordinance 2016-40 was duly adopted.
 
60.7     COUNCIL BILL 2016-41 An ordinance authorizing execution of an Agreement between the City of Medford and the International Association of Fire Fighters Local 1431 to allow a Battalion Chief to return to a previously held classification and preserve seniority.
 
Human Resources Director Michael Snyder presented the staff reports on Agenda Items 60.7 and 60.8. Councilmember Stine questioned the cost; Mr. Snyder noted there would be none.
 
60.8     COUNCIL BILL 2016-42 An ordinance authorizing execution of an Agreement between the City of Medford and the International Association of Fire Fighters Local 1431 concerning the classification of a Battalion Chief in the event of a reduction of personnel.
 
Motion:      Approve the ordinance authorizing execution of an Agreement between the City of Medford and the International Association of Fire Fighters Local 1431 to allow a Battalion Chief to return to a previously held classification and preserve seniority and approve the ordinance authorizing execution of an Agreement between the City of Medford and the International Association of Fire Fighters Local 1431 concerning the classification of a Battalion Chief in the event of a reduction of personnel.
Moved by: Dick Gordon                                           Seconded by:  Chris Corcoran
Roll call:    Councilmembers Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Ordinances 2016-41 and 2016-42 were duly adopted.
 
Back in sequence.
 
120.  Public Hearings
120.1 COUNCIL BILL 2016-43  An ordinance approving a minor amendment to the General Land Use Plan (GLUP) Map of the Medford Comprehensive Plan by changing the land use designation of 5.72 acres located between Corona and Covina Avenues north of East McAndrews Road from Urban Residential (UR), to Service Commercial (SC). (CP-15-163)
 
          Planning Director Jim Huber presented the staff report.
 
Public hearing opened.
 
Craig Stone, appeared on behalf of Hath, LLC and Kim Parducci from Southern Oregon Transportation Engineering, LLC was available for traffic questions. Mr. Stone noted land around the two hospitals in Medford has been consumed. He is asking for the re‑designation of the land around Providence Medical Center for medical offices and/or retirement housing.
 
Public hearing closed.
 
Motion:      Adopt the ordinance approving a minor amendment to the General Land Use Plan (GLUP) Map of the Medford Comprehensive Plan by changing the land use designation of 5.72 acres located between Corona and Covina Avenues north of East McAndrews Road from Urban Residential (UR), to Service Commercial (SC).
Moved by: Daniel Bunn                                           Seconded by:  Kevin Stine
Roll call:  Councilmembers Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Ordinance 2016-43 was duly adopted.
 
120.2 CONTINUED – Consideration of a proposed Comprehensive Plan/Urban Growth Boundary Amendment affecting the General Land Use Plan (GLUP) map, the Medford Street Functional Classification Plan of the Transportation Element, and portions of the text of both the Urbanization and GLUP Elements. (CP-14-114)
 
Councilmembers Bunn and Corcoran recused themselves and left the dais.
 
Principal Planner John Adam presented the staff report stating that Council directed staff to return to the March 17, 2016 meeting so that Council could make a decision. Councilmember Stine questioned which properties requested inclusion as part of option 4; Mr. Adam stated the included properties were Hillcrest Orchards (MD-4), Skinner and Carpenter (west MD-3), Mahar and Hansen (east MD-5). Councilmember Gordon asked Mr. Adam to explain how the findings would be modified if an option were selected; Mr. Adam responded the findings are 95% solid, but Planning would need to adjust the findings to restore the acreage that 1,000 Friends had targeted and the Planning Commission recommended for removal, and to detail the Council’s expansion choices. He noted that there was plenty of testimony that he could work into the findings, but that it would also help for Council to vocalize its rationales. He also stated the City hired an outside attorney who will review the revised findings.
 
Mayor Wheeler noted there is no public hearing on this topic, although it was placed in the hearings portion of the agenda. 
 
Motion: Move to direct staff to work with our outside counsel to prepare an ordinance amending the urban growth boundary of the City of Medford including all associated code amendments and general land use plan revisions with supporting findings of fact based on Option 4 of Exhibit QQQQQ.  Included with the ordinance will be commitments binding properties of obligations offered during testimony as follows:
  • MD-2 shall include an obligation to reserve land for a school be made to extend for a period of 20 years following final approval of the amendment.
  • MD-5 shall provide donation of land for trails per the approved master plan, with the commitment to construct trails that are built concurrent with private development.
  • MD-5 East shall provide easements for utilities to allow for the development of adjacent lands currently within the urban growth boundary without ability to provide service in accordance with current Municipal Code.
  • MD-5 East in the area commonly referred to as the “Hansen Property” shall provide a commitment to improving the existing Cherry Lane adjacent and along the property frontage by direct construction, Local Improvement District, System Development Surcharge, or other method as determined as acceptable by the City.
  • MD-5 West shall provide a deed restriction for open space areas.
    Moved by:  Michael Zarosinski                                 Seconded by:  Dick Gordon
     
    Councilmember Zarosinski stated that in support of the motion he offered the following:
     
  • The amendment is based on all of our Comprehensive Plan Elements, including our Housing Element, which are post acknowledgment plan amendments that have been adopted according to our state land use laws and regulations.As the adopted elements, they form the basis by which we can make our decisions.
  • Reliance on our adopted plans thwarts the increase in regional sprawl that has occurred over the past decade.Considering this amendment as an extension of the regional problem solving process, the City of Medford has been involved in expansion of its urban area for over fifteen years.With a full commitment to that process, we as a City have invested considerably in not only time, but money and goodwill to following the best practices of land planning.In that time, other cities have grown disproportionately to Medford due to our lack of available housing stock and options.While Medford suffers from increased congestion from others in the region, following our adopted plans will accommodate the need for housing at higher density levels than the past, provide a balance of housing types to accommodate a wider range of price accessibility, and regionally support the reduction in vehicle miles travelled and greenhouse gas emissions.
  • All lands considered for inclusion are within the urban reserves, and as such appropriate to be added.Also, all were fairly considered under Goal 14 evaluation factors, but it is acknowledged that the relative value of each of the included lands cannot be evaluated in purely objective or financial terms.Some areas, such as MD-7 and 8 have easy access to utilities and transportation, but also provide a distribution of land to be included throughout the city.Others, such as MD-5 East are essential to achieving goals deemed a priority for the City; specifically critical bike path connections from east side park land that will connect to the regional greenway.Whether it is providing areas for aging in place to accommodate the anticipated doubling of our elderly population, or resolving existing enclave issues, each area to be included in this option has particular value for the City of Medford.
  • Finally, while the testimony and evidence provided to the community has been voluminous, this option has come with the most support and concessions of the affected property owners and as such best complies with Statewide Planning Goal 1 – Citizen Involvement.Credit should be given to all who worked or volunteered their time on this process as I believe that it meets all the overarching principles guiding land use in Oregon and specifically provides for a healthy environment, sustains a healthy economy, ensures a desirable quality of life, and has equitably allocated the benefits and burdens of land use planning.
 
City Attorney Lori Cooper questioned whether this would be treated as a periodic review item. Councilmember Zarosinski responded it did not, although it was based on items that were.
 
Roll call:  Councilmembers Bunn, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
Mayor Wheeler thanked staff, especially John Adam, for their work on this. Councilmember Jackle would like to meet with staff pertaining to the findings. Mr. Hoke questioned if he would like this before it comes back as an ordinance; Councilmember Jackle agreed. Mr. Hoke noted he will add this to a study session.
 
130.  Ordinances and Resolutions
         None.
 
140.  Council Business
140.1   Councilmember Gordon noted there was an executive session regarding the Police Chief selection before today’s meeting and complimented both candidates.
 
140.2   Councilmember Gordon spoke regarding the five Hospital Facilities Board members and their current term expirations. Finance Director Alison Chan and Board member Jeff Works had been working on revisions and Councilmember Gordon preferred to formally finalize the positions.
 
*Councilmembers Bunn and Corcoran returned to the dais.
 
Ms. Cooper noted there was confusion on this topic, because the Council passed a Code Amendment modifying the terms for this Board in October of 2015.  She clarified that members may only serve two full-terms; however, the Code did not mention partial-terms, and therefore any partial-term did not count as a term in this restriction.
 
Motion:      Move to appoint Andries, Doolen, Fincher, Heysell and Works to the Hospital Facilities Board with their respective terms ending January 31, 2020, January 31, 2018, January 31, 2019, January 31, 2022 and January 31, 2021.
Moved by: Chris Corcoran                           Seconded by:  Daniel Bunn
Roll call:    Councilmembers Bunn, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
140.3   Waters & Company, the consulting firm hired for the City Manager recruitment, has closed the application process.  The firm would like to move forward with 10 of the 22 applications received, but sought Council approval before proceeding. 
 
Councilmember Gordon asked the Ad Hoc Committee to provide feedback on the process.  He read a response from Beth Lindsay stating that it was “typical practice to have the consultant let one see all applicants, along with their brief rationale for acceptance or rejection. Would typically get a spreadsheet outlining the good/maybe/and no further interest candidates with the résumés attached.”
 
Councilmember Gordon would like a review of all 22 résumés to ensure Waters & Company is sufficiently representing the City of Medford. Councilmember Corcoran agreed with Councilmember Gordon and noted there were four local applicants and only two were in the top 10.  Councilmember Bunn agreed and recommended Council Officers review the applications. Councilmember Gordon preferred the inclusion of at least one of the Ad Hoc Committee members.  Mayor Wheeler would like the documents on kept within the City Hall. 
 
Motion:      Nominate Beth Lindsay to serve as the Ad Hoc Committee point-of-contact to work with the City Council to review the résumés with Waters & Company.
Moved by: Chris Corcoran                                       Seconded by:  Kevin Stine
 
Mayor Wheeler noted his preference of someone from Council serve as the point-of-contact versus a member of the Ad Hoc Committee; Councilmember Corcoran clarified his intention was to nominate Ms. Lindsay as the Ad Hoc Committee’s point-of-contact, not the overall point‑of‑contact.
 
Roll call:     Councilmembers Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
Councilmember Stine questioned whether other Councilmembers could also review the material. Councilmembers Gordon and Zarosinski both preferred the fewest people involved, to protect confidentiality. 
 
140.4   Councilmember Gordon noted the Senior Center continued their request for a Councilmember Liaison for their meetings, held the fourth Tuesday of each month at 2:00 p.m. for approximately 90 minutes. Councilmember Corcoran stated that he cannot meet during that time. Councilmember Bunn noted that he could attend some of the meetings, but not all.    
 
Councilmember Bunn questioned whether it was determined if the City owned the Senior Center property; Mr. Hoke understands the City owns the real property and improvements.
 
140.5   Council Officers and Mayor met with the Mail Tribune Editorial Board and discussed Travel Medford, UGB, Police Chief hiring process and economic development. 
a.   Notified Mail Tribune that the opinion pieces may not be consistent due to work and family obligations; they preferred notice of cancellations
b.   If a Councilmember files to run for office, Mail Tribune would discontinue their editorial pieces until after the election.
 
140.6   Councilmember Gordon noted that Council Officers, Mr. Hoke and various staff met with Medford School District 549C and the following items were discussed:
a.   Howard School Master Plan
b.   Possible future UGB locations for schools in the area of Vilas/Crater Lake Avenue, east of Barnett and possibly Central High School 
c.   The Board is forming a subcommittee to review the parking at Hedrick and Wilson
d.   Oregon Child Development facility at Jackson Elementary School
 
150.  Further Reports from the City Manager and Staff
         None.
 
160.  Propositions and Remarks from the Mayor and Councilmembers
Mayor Wheeler issued proclamations for Welcome Home Vietnam Veteran’s Day; Arbor Month, Fair Housing Month and Water Conservation Month.
 
         160.1   Further Council committee reports
                     None
                            
         160.2   Further remarks from Mayor and Councilmembers
                     None.
 
170.  Adjournment
There being no further business, this Council meeting adjourned at 8:50 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder



 

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