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Agenda & Minutes

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Mayor & Council (View All)

City Council Study Session Agenda & Minutes

Thursday, April 14, 2016

12:00 PM
Medford City Hall, Medford Room
411 West Eighth Street, Third Floor
Medford, Oregon
  1. Oregon Stewardship
  2. RVCOG Annual Report
  3. Planning Fees

12:00 PM
Medford City Hall, Medford Room

411 West Eighth Street, Third Floor
Medford, Oregon

The Medford City Council Study Session was called to order at 12:00 p.m. in the Medford Room of the Medford City Hall on the above date with the following members and staff present:
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Daniel Bunn, Dick Gordon, Tim Jackle, Eli Matthews, Michael Zarosinski
Councilmembers Chris Corcoran and Kevin Stine were absent.
City Manager Pro Tem Bill Hoke; City Attorney Lori Cooper; Deputy City Recorder Winnie Shepard
Oregon Stewardship
Jim Hutchins, Program Manager of Oregon Stewardship, spoke regarding the groupís accomplishments along Bear Creek, including a two mile stretch finished near Arbyís Restaurant.  He invited the City Council to the Meet the Creek event honoring Earth Day, held Friday and Saturday, April 22 and 23.  Mayor Wheeler noted various accomplishments of Mr. Hutchins and the Oregon Stewardship. 
Rogue Valley Council of Governments (RVCOG) Annual Report
RVCOG Executive Director Michael Cavallaro distributed information about the Council of Governments (COG) throughout the state and noted each is flexible and different in response to the needs of their members.
  • City representatives serve on RVCOG as well as the Oregon Metropolitan Planning Organization Consortium
  • Limited maintenance funding, because we are efficient; not because we donít need it
  • RVCOG is on track for the April 2017 completion of the Regional Transportation Plan; a project list is drafted and a financial plan is being prepared
  • RVCOG assisted the City on the Transportation System Plan
  • RVCOG assists the City with land use planning
  • Dick Converse, RVCOGís Contract Planner, serves as flood plain manager and leads the ad hoc planning group
Natural Resources
  • RVCOG is the only COG in state offering a natural resources program
    • Participates in the Rogue Basin Partnership
    • Supports funding to protect urban area riparian systems
    • Working with the Oregon Stewardship to improve downtown area
    • Working with the Rogue Valley Mall regarding runoff from their parking lot; applied for Urban Waters Grant from the EPA to reduce the impact of their parking lot
Food & Friends
  • Medford citizens receive 45% of the meals delivered in Jackson County; delivers 60,000 meals to homebound seniors
  • RVCOG is considering a local meal site in Grants Pass
  • RVCOG conducts about 25,000 safety checks on homebound seniors in our area; volunteers are trained to look for various issues health and safety issues
  • Has 650 volunteers, with 400-450 active each month delivering meals or working at sites
Senior Programs
  • RVCOG works to blend services as seamlessly as possible
  • Actively working on relationship with coordinated care agencies
  • RVCOG works with individual providing things such as speech equipment or equine therapy
  • Lifelong housing
    • Certification process at the COG with partnership
    • Accessibility features in homes
    • Certification process has been trademarked
    • 18 homes in Central Point have been built to date
    • Homes were purchased before completion
    • 100% of the project near Mail Tribune is ADA compliant
Mr. Cavallaro noted Medford is an excellent example of a City working with a COG and doing great things. 
Planning Fees
Planning Director Jim Huber spoke regarding proposed fee revisions for the Planning Department
Increase fees for
  • Right-of-Way Vacations
  • Publication and notification fees
  • Expedited Land Divisions
  • Portable Storage Containers
Reasons for increasing
  • Cost of recording fees
  • Time spent by employees
  • Employee workload
  • Statutory changes in processes
  • Expense of public notice
  • Expected future increase in costs
  • Some processes are not specified in the Code
The proposed increases will generate approximately $15,000 per year, based on the Planning Departmentís 2015 numbers.
The meeting adjourned at 12:50 p.m.
Winnie Shepard
Deputy City Recorder


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