Housing and Community Development Commission
Monday, April 11, 2016
6:00 – 7:00 p.m.
Santo Community City Hall Medford Room 330
Meeting called to order @ 6:03 p.m.
Present: Commissioners – Marie Cabler, Denise James, Bill Boehning, Jennifer Puryear, and Daniel Smith. Staff – Angela Durant. Absent Council Liaison – Clay Bearnson. Absent: Commissioners – Dawn Blanchette, Chad McComas, Shanon Pewtress and Kristen Brooks.
3.Approval of Meeting Minutes from March 9, 2016.
Minutes were approved as submitted.
4.Approve 2016-17 CDBG Funding Recommendation Narrative
Marie Cabler, Commission Chair, provided a review of the purpose of the CDBG funding recommendation narrative including expected resources, funding breakdown and scoring methodology. She also mentioned the narrative is to be presented to Council to initiate approval of the 2016 Action Plan. Marie Cabler and Angela Durant will be presenting to Council during a public hearing on May 5 at noon. The narrative and supporting presentation will be clear and concise. The original public hearing was scheduled for April 21, but was not feasible given the commission was not able to review and approve the narrative without a quorum on April 6. The public was notified of this change. Commissioners reviewed the agenda item commentary and approved the narrative after discussion and one correction was made to the expected funding section.
: I move to approve the 2016-17 CDBG Action Plan Funding Recommendation Narrative to be presented to City Council during a noon public hearing on May 5, 2016. Motion made by Bill Boehning; seconded by Denise James. Motion passed with five votes.
- CDBG Application and Scoring Criteria
Commissioners discussed the scoring process and reviewed potential areas of concern and/or potential improvement. Topic areas included consistency of scoring among commissioners, transparency, and alignment with the goals of the upcoming grant cycle.
6.Remarks from Council Liaison
Remarks from Commissioners
Communicating a “target focus” or “gap” funding priority was discussed, as well as the importance of transparency if this is initiated during the 2017 grant cycle.
Marie Cabler requested commissioners be prepared to discuss the CDBG applications and scoresheets prior to May’s meeting and be prepared to discuss personal and group suggestions for next year’s application and/or scoring. The budget page and deductions were briefly discussed.
7.Remarks from Staff
Angela mentioned bringing in Rich Hansen with St. Vincent de Paul’s to give a presentation to Council on the proposed Hope Village model. Marie suggested all commissioners be notified of Council study sessions. Angela is now receiving the Council study session schedule and will notify the Commission moving forward.
Meeting was adjourned at 6:50 p.m.