Agenda & Minutes

When available, the full agenda packet may be viewed as a PDF file by clicking the "Attachments" button and selecting the file you want to view.

Agendas are posted until the meeting date takes place.  Minutes are posted once they have been approved.

Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, April 21, 2016

AGENDA                 
April 21, 2016
12:00 Noon and 7:00 p.m.
Medford City Hall, Council Chambers
411 West Eighth Street, Medford, Oregon

  
10.    Roll Call
 
Employee Recognition
 
Employee of the Quarter
 
20.    Approval or Correction of the Minutes of the April 7 Regular Meeting
 
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 3 minutes per individual or 5 minutes if representing a group or organization.  PLEASE SIGN IN.
 
40.    Consent Calendar
        
50.    Items Removed from Consent Calendar
 
60.    Ordinances and Resolutions
60.1     COUNCIL BILL 2016-45 - SECOND READING – An ordinance amending sections 4.105, 4.710, 4.761, 4.763, 4.1111, 4.1200, 4.1202, 4.1203 and repealing sections 4.1003, and 4.1103 of the Medford Code pertaining to utility fees.
 
60.2     COUNCIL BILL 2016-46 An ordinance awarding a contract in the amount of $311,311.31 to Knife River Materials to perform asphalt pavement overlays on various streets.
        
60.3     COUNCIL BILL 2016-47 An ordinance authorizing execution of an Intergovernmental Agreement between the City of Medford and Jackson County Fire District 3 for vehicle maintenance and repairs.
 
60.4     COUNCIL BILL 2016-48 An ordinance granting to Qwest Corporation, dba CenturyLink QC (CenturyLink), the non-exclusive privilege (Franchise) to use the public way to locate, construct, operate and maintain facilities within the City of Medford.
 
60.5     COUNCIL BILL 2016-49 An ordinance authorizing execution of a quitclaim deed releasing interest in a vacated alley between Quince Street and Rose Avenue in exchange for right-of-way from Jackson County in conjunction with the 8th and Main Street Signal Modifications Project.
 
70.    Public Hearing
70.1   COUNCIL BILL 2016-50 A resolution of the City Council of the City of Medford, Oregon authorizing the approval of Revenue Notes (Asante Health System), in one or more series, issued by the Hospital Facilities Authority of the City of Medford, Oregon.
 
80.    Council Business
              
90.    City Manager and Other Staff Reports
         90.1     United Way – Employee Giving Campaign
 
         90.2     17-Transportation Projects
 
         90.3     Further reports from City Manager
 
100.  Propositions and Remarks from the Mayor and Councilmembers
         100.1   Proclamations issued:
                        Administrative Professionals Day – April 27, 2016
                        Municipal Clerks Week – May 1-7, 2016
                        ALS Awareness Month – May 2016
                        Building Safety Month – May 2016
                        National Preservation Month – May 2016
 
         100.2   Further Council committee reports
           
         100.3   Further remarks from Mayor and Councilmembers
 
110.  Adjournment to the Evening Session
 
 
EVENING SESSION
7:00 P.M.

Roll Call
 
120.  Oral Requests and Communications from the Audience
Comments will be limited to 3 minutes per individual or 5 minutes if representing a group or organization.  PLEASE SIGN IN.
 
130.  Public Hearings
Comments are limited to a total of 30 minutes for applicants and/or their representatives.  You may request a 5-minute rebuttal time.  Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total of 30 minutes.  All others will be limited to 3 minutes per individual or 5 minutes if representing a group or organization. PLEASE SIGN IN.
 
130.1 COUNCIL BILL 2016-51 An ordinance vacating a 60-foot by 70-foot section of East Second Street located between the railroad right-of-way and Front Street. (SV-15-169) Land Use, Quasi-Judicial
 
140.  Ordinances and Resolutions
        
150.  Council Business
 
160.  Further Reports from the City Manager and Staff
 
170.  Propositions and Remarks from the Mayor and Councilmembers
         170.1   Further Council committee reports
                            
         170.2   Further remarks from Mayor and Councilmembers
 
180.  Adjournment
 



MINUTES                 
April 21, 2016
12:00 Noon and 7:00 p.m.
Medford City Hall, Council Chambers
411 West Eighth Street, Medford, Oregon


The regular meeting of the Medford City Council was called to order at 12:00 noon in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Daniel Bunn, Chris Corcoran, Tim Jackle, Eli Matthews, Kevin Stine
 
City Manager Pro Tem Bill Hoke; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
Councilmember Dick Gordon and Michael Zarosinski were absent.
 
Employee Recognition
Employees from the City Manager’s Office, Fire, and Police were presented certificates for their years of service. New employees were introduced and promotions were recognized.
 
Employee of the Quarter
Monte Snyder, Public Works WRD Operator, was recognized as Employee of the Quarter.
 
20.    Approval or Correction of the Minutes of the April 7 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
30.    Oral Requests and Communications from the Audience
         None.
 
40.    Consent Calendar
         None.
        
50.    Items Removed from Consent Calendar
None.
 
60.    Ordinances and Resolutions
60.1     COUNCIL BILL 2016-45 - SECOND READING – An ordinance amending sections 4.105, 4.710, 4.761, 4.763, 4.1111, 4.1200, 4.1202, 4.1203 and repealing sections 4.1003, and 4.1103 of the Medford Code pertaining to utility fees.
 
Motion:      Adopt the ordinance amending sections 4.105, 4.710, 4.761, 4.763, 4.1111, 4.1200, 4.1202, 4.1203 and repealing sections 4.1003, and 4.1103 of the Medford Code pertaining to utility fees.
Moved by: Daniel Bunn                                           Seconded by:  Kevin Stine
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Matthews and Stine voting yes; Councilmember Jackle voting no.
Ordinance 2016-45 was duly adopted.
.
 
60.2     COUNCIL BILL 2016-46 An ordinance awarding a contract in the amount of $311,311.31 to Knife River Materials to perform asphalt pavement overlays on various streets.
 
Motion:      Adopt the ordinance awarding a contract in the amount of $311,311.31 to Knife River Materials to perform asphalt pavement overlays on various streets.
Moved by: Clay Bearnson                                       Seconded by:  Eli Matthews
 
City Engineer Alex Georgevitch confirmed that this ordinance was only for North Phoenix Road.
 
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Jackle, Matthews and Stine voting yes.
Ordinance 2016-46 was duly adopted.
                 
60.3     COUNCIL BILL 2016-47 An ordinance authorizing execution of an Intergovernmental Agreement between the City of Medford and Jackson County Fire District 3 for vehicle maintenance and repairs.
 
Motion:      Adopt the ordinance authorizing execution of an Intergovernmental Agreement between the City of Medford and Jackson County Fire District 3 for vehicle maintenance and repairs.
Moved by: Daniel Bunn                                           Seconded by:  Clay Bearnson
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Jackle, Matthews and Stine voting yes.
Ordinance 2016-47 was duly adopted.
 
60.4     COUNCIL BILL 2016-48 An ordinance granting to Qwest Corporation, dba CenturyLink QC (CenturyLink), the non-exclusive privilege (Franchise) to use the public way to locate, construct, operate and maintain facilities within the City of Medford.
 
Motion:      Adopt the ordinance granting to Qwest Corporation, dba CenturyLink QC (CenturyLink), the non-exclusive privilege (Franchise) to use the public way to locate, construct, operate and maintain facilities within the City of Medford.
Moved by: Kevin Stine                                             Seconded by:  Clay Bearnson
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Jackle, Matthews and Stine voting yes.
Ordinance 2016-48 was duly adopted.
 
60.5     COUNCIL BILL 2016-49 An ordinance authorizing execution of a quitclaim deed releasing interest in a vacated alley between Quince Street and Rose Avenue in exchange for right‑of‑way from Jackson County in conjunction with the 8th and Main Street Signal Modifications Project.
 
Councilmember Stine requested a staff report; Mr. Georgevitch explained that Council completed a vacation in 2014; the property reverted back to the City.
 
Because the City needs additional right-of-way for signal improvements at the intersections of Oakdale and Eighth and Oakdale and Main Streets, an agreement was made with the County to exchange this property for the right-of-way needed.  
 
Councilmember Bunn questioned how the property reverted to us; Mr. Georgevitch noted the County transferred the ownership to the City and it wasn’t up to the City.
 
Motion:      Adopt the ordinance authorizing execution of a quitclaim deed releasing interest in a vacated alley between Quince Street and Rose Avenue in exchange for right-of-way from Jackson County in conjunction with the 8th and Main Street Signal Modifications Project.
Moved by: Daniel Bunn                                           Seconded by:  Kevin Stine
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Jackle, Matthews and Stine voting yes.
Ordinance 2016-49 was duly adopted.
 
70.    Public Hearing
70.1  COUNCIL BILL 2016-50 A resolution of the City Council of the City of Medford, Oregon authorizing the approval of Revenue Notes (Asante Health System), in one or more series, issued by the Hospital Facilities Authority of the City of Medford, Oregon.
 
Finance Director Alison Chan provided the staff report, noting this enabled Asante to issue tax-exempt debt to provide less expensive medical treatment. Councilmember Corcoran questioned if their financial records indicated they could pay; Ms. Chan responded that it does and that the City is in no way responsible.
 
Public hearing opened.
 
*Councilmember Bunn noted he will abstain, as he is a landlord for an Asante property.
 
No one spoke.
 
Public hearing closed.
 
Motion:      Approve the resolution authorizing the issuance by the Hospital Facilities Authority of the City of Medford (Asante Health System) of Notes in an aggregate amount not to exceed $20,000,000.
Moved by: Chris Corcoran                                       Seconded by:  Eli Matthews
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Matthews and Stine voting yes; Councilmembers Bunn and Jackle abstaining.
Resolution 2016-50 was duly adopted.
 
80.    Council Business
80.1     Councilmember Corcoran stated that he received an email from Councilmember Gordon with items to discuss. RVTD would like a favorable endorsement for their levy and questioned whether Council would support it.
 
Councilmembers Bearnson and Matthews would like more information; Councilmembers Stine, Bunn and Jackle supported endorsement of the levy; Mayor Wheeler preferred more information, although he had no objections. Councilmember Corcoran requested RVTD representatives at the next meeting to provide more information to Council.
 

80.2     Councilmembers Bunn and Zarosinski met with Mike Montero and others in the transportation community regarding an application for federal funding for large scale transportation projects. To qualify for federal funding, we need to have a large regional project.  Although this is fairly preliminary, it appears it may be the Foothills corridor.  We would need state and federal funding as well as a local match, from the City, the County and hopefully others.

Councilmembers discussed how to obtain the funds for any match and what qualified for the match; Mr. Georgevitch outlined the matching percentages for various types of grants.
 
80.3     Parks & Recreation Commission
Councilmember Corcoran stated that there are several positions open; recommended Phil Ortega as he will make a tremendous asset to this Commission. Councilmember Bearnson stated he has met him as well and agreed with the recommendation.
 
Motion:      Appoint Phil Ortega as a member on the Parks & Recreation Commission, with a term ending January 31, 2018.
Moved by: Clay Bearnson                                       Seconded by:  Chris Corcoran
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Jackle, Matthews and Stine voting yes.
Motion carried and so ordered.
 
80.4     Multicultural Commission
Councilmember Stine noted that Multicultural Commissioner Andres Reed had missed four meetings in a row; staff has attempted to contact him repeatedly with no response; the Multicultural Commission voted this week to remove Mr. Reed from his position; Councilmember Stine recommended the removal of Mr. Reed from the Multicultural Commission. 
 
Motion:      Remove Andres Reed from the Multicultural Commission and advertise for the vacancy.
Moved by: Chris Corcoran                                             Seconded by: Clay Bearnson
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Matthews and Stine voting yes; Councilmember Jackle voting no.
Motion carried and so ordered.
             
90.    City Manager and Other Staff Reports
         90.1     United Way – Employee Giving Campaign
Helen Funk of Jackson County United Way introduced herself and thanked City employees for giving and noted Medford Fire Department received the bronze award; WRD, Parks & Recreation, and Legal Departments all received the gold award.
 
         90.2     17-Transportation Projects
Mr. Georgevitch provided an update on the 17-Project bonding; we have collected all money necessary to repay the bonds and the projects, included estimated projects.
 
         90.3     Further reports from City Manager
 
100.  Propositions and Remarks from the Mayor and Councilmembers
         100.1   Proclamations issued:
                        Administrative Professionals Day – April 27, 2016
                        Municipal Clerks Week – May 1 through 7, 2016
                        ALS Awareness Month – May 2016
                        Building Safety Month – May 2016
                        National Preservation Month – May 2016
                        Construction Industry Safety Week – May 1 through 7, 2016
                        Earth Day – April 22, 2016     
 
         100.2   Further Council committee reports
                    None.
 
         100.3  Further remarks from Mayor and Councilmembers
a.   Councilmember Bearnson requested updates on the receivership program, the federal seismic funding, and the building permit affordable housing tax. City Manager Pro Tem Bill Hoke stated that he is working all of those issues, and would provide an update shortly.
 
b.   Councilmember Corcoran noted he would attend a neighborhood meeting to be held Thursday at 5:30 p.m. behind Heritage Motors.  One of the tiny houses will be on site; the goal is to provide information to neighbors and answer questions.
 
110.  Adjournment to the Evening Session
Council adjourned to the evening session at 1:14 p.m.
 
EVENING SESSION
7:00 P.M.
 
The regular evening session of the Medford City Council was called to order at 7:06 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Daniel Bunn, Chris Corcoran, Tim Jackle, Eli Matthews, Kevin Stine
 
City Manager Pro Tem Bill Hoke; City Attorney Lori Cooper; Deputy City Recorder Winnie Shepard
 
Councilmembers Dick Gordon and Michael Zarosinski were absent.
 
120.  Oral Requests and Communications from the Audience
 
130.  Public Hearings
130.1 COUNCIL BILL 2016-51 An ordinance vacating a 60-foot by 70-foot section of East Second Street located between the railroad right-of-way and Front Street. (SV-15-169) Land Use, Quasi-Judicial
 
City Attorney Lori Cooper read a statement on conducting quasi-judicial land use hearings.
 
Planning Director Jim Huber presented the staff report outlining the location of the property and the relevant Code criteria.
 
Councilmember Bunn asked for clarification of the fencing requirement and access to the property; Mr. Huber indicated those details are worked out with the property owners and the utility companies. 
 
Councilmember Bearnson questioned whether the adjacent properties had curbs, gutters and sidewalks; Mr. Huber believed so and explained that if property is used for parking, it must be paved. 
 
Public hearing opened.
 
No one spoke.
 
Public hearing closed.
 
Motion:      Adopt the ordinance vacating a 60-foot by 70-foot section of East Second Street located between the railroad right-of-way and Front Street incorporating all recommendations approved by the Planning Commission.
 
City Engineering Alex Georgevitch clarified that when property is vacated, the City creates a legal description with an easement that is filed with the County. 
 
Moved by: Kevin Stine                                             Seconded by:  Clay Bearnson
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Jackle, Matthews, Stine voting yes.
Ordinance 2016-51 was duly adopted.
 
140.  Ordinances and Resolutions
         None.
 
150.  Council Business
None.
 
Out of sequence
 
120.1   Penny Nelson, 2101 Poplar Drive, spoke regarding issues with taxi drivers and the Medford Airport. The airport rules at the airport are not enforced, creating a hostile environment, the signage is confusing to patrons and an ashtray near their parking space is creating a smell in their cabs.
 
*Mr. Hoke left and returned to the dais. 
 
In addition, the airport is now taking drivers out of order and is causing her company to lose fares and there is no shade for drivers.  Mayor Wheeler explained the City does not have authority over the airport’s activities and recommended she speak with the Airport Authority and/or the Airport Director Bern Case.
 
Back in sequence.
 
 
160.  Further Reports from the City Manager and Staff
         160.1 Mr. Hoke noted that he had spoken Councilmember Gordon’s wife and that he was doing well. 
 
170.  Propositions and Remarks from the Mayor and Councilmembers
         None.
 
180.  Adjournment
         There being no further business, this Council meeting adjourned at 7:29 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Winnie Shepard
Deputy City Recorder


 
 

© 2017 City Of Medford  •  Site By Project A

Quicklinks

Select Language

Share This Page

Back to Top