Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, May 19, 2016

                              
AGENDA
May 19, 2016

12:00 Noon and 7:00 p.m.
Medford City Hall, Council Chambers
411 West Eighth Street, Medford, Oregon

  
MAYOR’S YOUTH ADVISORY COMMISSION STUDENT GOVERNMENT DAY
 
10.    Roll Call
 
Employee Recognition
 
20.    Approval or Correction of the Minutes of the May 5 Regular Meeting
 
30.    Oral Requests and Communications from the Audience
Comments will be limited to 3 minutes per individual or 5 minutes if representing a group or organization.  PLEASE SIGN IN.
 
40.    Consent Calendar
        
50.    Items Removed from Consent Calendar
 
60.    Ordinances and Resolutions
60.1     COUNCIL BILL 2016-58 An ordinance amending section 2.108 of the Medford Code pertaining to city ward boundaries.
 
60.2     COUNCIL BILL 2016-59 An ordinance repealing section 5.315, adding sections 5.700, 5.705, 5.710, 5.715, and amending section 5.990 of the Medford Municipal Code to implement state law pertaining to marijuana offenses.
        
         60.3   COUNCIL BILL 2016-60 VERSION 1
An ordinance replacing sections 5.560, 5.653, 5.654 and amending sections 5.651 and 5.652 of the Medford Code pertaining to control of recreational and medical marijuana.
 
COUNCIL BILL 2016-63 VERSION 2
An ordinance amending section 5.651, replacing sections 5.560 and 5.652, and repealing section 5.654 of the Medford Code pertaining to control of recreational and medical marijuana.
 
60.4     COUNCIL BILL 2016-56 An ordinance repealing sections 9.350 and 9.400, amending section 9.660, and adding sections 9.990 through 9.914 to adopt the International Property Maintenance Code.
 
70.    Council Business
              
80.    City Manager and Other Staff Reports
         80.1     Quarterly Economic Development update from SOREDI by Ron Fox
 
         80.2     Further reports from City Manager
 
90.    Propositions and Remarks from the Mayor and Councilmembers
         90.1     Proclamations issued:
                        Immigrant Heritage Month – June 2016
 
         90.2     Further Council committee reports
           
         90.3     Further remarks from Mayor and Councilmembers
 
100.  Adjournment to the Evening Session
 
 
EVENING SESSION
7:00 P.M.
Roll Call
 
110.  Oral Requests and Communications from the Audience
Comments will be limited to 3 minutes per individual or 5 minutes if representing a group or organization.  PLEASE SIGN IN.
 
120.  Public Hearings
Comments are limited to a total of 30 minutes for applicants and/or their representatives.  You may request a 5-minute rebuttal time.  Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total of 30 minutes.  All others will be limited to 3 minutes per individual or 5 minutes if representing a group or organization. PLEASE SIGN IN.
 
120.1 Public hearing to consider an appeal by homeowner Florepiz Chapman requesting a reduction in the amount of the sidewalk abatement assessment at 2209 Fairbanks Avenue.
 
120.2 Public hearing to consider an appeal by homeowners Brian and Emily Tamblyn to consider the City of Medford as responsible for the sidewalk repair at 1111 Dakota Avenue and void the sidewalk assessment.
 
120.3 Public hearing to consider an appeal of the no parking zone decision citing a lack of adequate restriction on the east side of Layla Drive from Lozier Lane to Arlington Drive.
 
120.4  COUNCIL BILL 2016-61  An ordinance amending sections 10.705, 10.707, 10.710, and 10.713 pertaining to residential setback standards, effective June 20, 2016. (DCA-16-019) (Land Use, Legislative)
 
         120.5 COUNCIL BILL 2016-62 An ordinance amending Planning Department fees. (Legislative)
 
130.  Ordinances and Resolutions
        
140.  Council Business
 
150.  Further Reports from the City Manager and Staff
 
160.  Propositions and Remarks from the Mayor and Councilmembers
         160.1   Further Council committee reports
                            
         160.2   Further remarks from Mayor and Councilmembers
 
170.  Adjournment
 

MINUTES
May 19, 2016
12:00 Noon and 7:00 p.m
Medford City Hall, Council Chambers

 
MAYOR’S YOUTH ADVISORY COMMISSION STUDENT GOVERNMENT DAY
 
The regular meeting of the Medford City Council was called to order at 12:00 noon in the Medford City Hall Council Chambers on the above date with the following members, staff, and Mayor’s Youth Advisory Commission (MYAC) present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Daniel Bunn, Chris Corcoran*, Dick Gordon*, Tim Jackle, Eli Matthews, Kevin Stine
 
Councilmember Michael Zarosinski was absent.
 
City Manager Pro Tem Bill Hoke; City Attorney Lori Cooper; City Recorder Karen Spoonts; Executive Office Manager Lynette O’Neal
 
MYAC:  Chad Moncus, Dylan Moncus, Haylie Durant, Matthew Mendenhall, Ashley Rietmann, Corin Elmore and Ellie Hough
 
*Left and arrived as noted.
 
Dylan Moncus of MYAC noted the Commission is shadowing Council today; each student introduced themselves.
 
Employees from Building, Parks, Police and the Public Works Department were recognized for their years of service. New employee Anthony Quilliams, Police Officer, was introduced. A retirement plaque was presented to Keith Wittnebel, Traffic Signal Electrician, from the Public Works Department.
 
20.    Approval or Correction of the Minutes of the May 5 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
30.    Oral Requests and Communications from the Audience
30.1     Brian Watkins, Parking Commission, requested Council direct the Public Works Department to identify fire hydrant locations in the Parking District via painting the curbs or using tick marks, whichever cost less.
 
Public Works Director Cory Crebbin clarified his staff has painted the hydrants in the past and he would ensure downtown fire hydrants are painted now.  He noted that state law prevented parking within 10 feet of either side of a fire hydrant, whether it is marked or unmarked. 
 
Mr. Watkins believed that painting the street or curb would help. Any existing tick marks are worn and citizens have difficulty determining the parking distance required.  Mr. Crebbin explained that Council approved not painting curbs due to the expense of staff and equipment; however, Public Works typically refreshes the tick marks in the downtown core. 

Councilmember Bearnson requested clarification that areas around hydrants were in fact being painted; Mr. Crebbin responded they are painted in the downtown core, but he was unsure whether the downtown core and the Parking District were the same specific area. 
 
30.2     Brad Bennington, Executive Officer of the Southern Oregon Builder’s Association, thanked the Council and those who work in Medford.
 
*Councilmember Corcoran left the dais.
 
Mr. Bennington noted more people have moved to Oregon than any other state in the union during 2014 and 2015.  The Southern Oregon Builder’s Association represents 80% of new home construction in the Rogue Valley.  Mr. Bennington spoke regarding the number of people retiring in southern Oregon, the average cost of housing in our area, the cost of land for housing, and the length of time it takes to take a piece of property, build on it and sell it.  He requested Council continue funding building and planning departments to keep progress moving quickly.  Councilmember Gordon questioned the loss of skilled labor and contractors; Mr. Bennington replied that 60% of the workforce was lost during the recession, but the organization works with Rogue Community College for vocational education.
 
30.3     Mandy Valencia, 1972 Hutchins Circle, spoke about the ban of marijuana. She asked that Council use reasonable decision making pertaining to the consequences of banning marijuana. Ms. Valencia believed banning marijuana grows in Medford would hurt thousands of people and she requested the topic tabled permanently. Councilmember Stine clarified that putting the issue on the ballot is a compromise.
 
*Councilmember Corcoran returned to the dais.
 
30.4     Steve Hunt, Vice President of Right to Grow, spoke about the ban of marijuana.  He stated he has a physical problem and deals with his pain by taking marijuana.  In addition, it helps his polio, which he contracted as a child.
 
30.5     Sandy Diesel, 575 Thompson Creek Road, spoke about the ban of marijuana. She stated that marijuana growers are leaving Medford City limits and requested Council educate themselves before regulating marijuana.
 
30.6     Tere Knight, 2237 South Columbus Avenue, spoke about the ban of marijuana.  She noted she grows marijuana for herself and others and was given that right by the state.  Ms. Knight did not like that Council was attempting to remove that right.
 
30.7     Ruth Moncus, 2030 E. Jackson Street, spoke about the ban of marijuana and was concerned with growing pot in backyards and the possibility of kids smoking it while their parents were not looking. She provided statistics on marijuana and kids.
 
40.    Consent Calendar
         None.
 
50.    Items Removed from Consent Calendar
None.
 
60.    Ordinances and Resolutions
         Staff requested Agenda Item 60.4 be pulled from the agenda.
 
60.1     COUNCIL BILL 2016-58 An ordinance amending section 2.108 of the Medford Code pertaining to city ward boundaries.
 
Planning Department Director Jim Huber provided the staff report noting this amendment updates the Code to the 2010 census, changes descriptions where needed, and updates maps to reflect the verbal description.
 
Motion:      Adopt the ordinance amending section 2.108 of the Medford Code pertaining to city ward boundaries.
Moved by: Daniel Bunn                                                    Seconded by:  Kevin Stine
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews and Stine voting yes.
Ordinance 2016-58 was duly adopted.
 
60.2     COUNCIL BILL 2016-59 An ordinance repealing section 5.315, adding sections 5.700, 5.705, 5.710, 5.715, and amending section 5.990 of the Medford Municipal Code to implement state law pertaining to marijuana offenses.
 
Deputy City Attorney Kevin McConnell provided the staff report on the Code amendments.  The changes follow the State regulations per the Oregon Medical Marijuana Act and will allow the City to prosecute offenses in our Municipal Court. 
 
Motion:      Adopt the ordinance repealing section 5.315, adding sections 5.700, 5.705, 5.710, 5.715, and amending section 5.990 of the Medford Municipal Code to implement state law pertaining to marijuana offenses.
Moved by: Kevin Stine                                                      Seconded by:  Daniel Bunn
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthew and Stine voting yes.
Ordinance 2016-59 was duly adopted.
        
         60.3     COUNCIL BILL 2016-60 VERSION 1
An ordinance replacing sections 5.560, 5.653, 5.654 and amending sections 5.651 and 5.652 of the Medford Code pertaining to control of recreational and medical marijuana.
 
         COUNCIL BILL 2016-63 VERSION 2
An ordinance amending section 5.651, replacing sections 5.560 and 5.652, and repealing section 5.654 of the Medford Code pertaining to control of recreational and medical marijuana.
 
Mr. McConnell gave the staff report.  Version 1 is a ban on the recreational growing of marijuana, with a smell provision.  Version 2 does not have the odor provision. 
 
Councilmember Gordon questioned the elimination of the odor provision in Version 2. Mr. McConnell stated there is a requirement for commercial locations to “not” emit smells from growing marijuana.  He didn’t feel it was necessary if there was a total ban of growing in residential areas. Councilmember Stine wanted to know why the indoor and outdoor bans weren’t separated as previously discussed; Mr. McConnell believed the ordinance was written as Council intended; Councilmember Bunn agreed it matched his intention with his motion. Councilmember Gordon clarified Councilmember Bunn’s intention of motion and preferred a Code change to a Charter change to enable future modification.
 
Police Lieutenant Kevin Walruff provided a staff report on crime statistics associated with grows and overages.  Since September of 2015, Medford Police Department has received 30 odor complaints, 23 were investigated by Code Enforcement and seven by patrol; none of which resulted in a citation.  He provided several examples of responses from bulk/overages from grows.  Indoors grows can produce all year, but outdoor in southern Oregon will yield larger plants.
 
Councilmember Gordon called a point of order and requested a decision regarding whether Councilmember Bearnson should refrain from marijuana discussions as he now has his marijuana license.  Councilmember Bearnson clarified he has a potential conflict of interest and will participate in discussions, but may or may not vote. 
 
Councilmember Bunn asked why Mr. McConnell recommended only one version to the voters versus both; Mr. McConnell did not believe both were necessary. 
 
Motion:      Approve Version 1 of the ordinance amending sections 5.650 through 5.654 of the Medford Code (Control of Recreational and Medical Marijuana) prohibiting the outdoor production of recreational and medical marijuana in residential zones, and move to refer the ordinance to the electors of the City of Medford at the November 8, 2016 general election, with the changes to the definitions in Section 5.651.
Moved by: Tim Jackle                                                       Seconded by:  Daniel Bunn
 
Mr. McConnell clarified the revision to Section 5.651 revised the definition of “dwelling” to include the language “and outdoor areas of the dwelling”.  Councilmember Bearnson objected to this ordinance noting it was a waste of time and resources.  Councilmember Corcoran responded this ordinance was aimed more toward recreational growth, not medical.
 
Roll call:    Councilmembers Bunn, Corcoran, Gordon, Jackle, Matthews and Stine voting yes; Councilmember Bearnson abstaining.
Ordinance 2016-60 was duly adopted.
 
Councilmember Jackle stated he previously supported an indoor ban, but is convinced it would not be enforceable.
 
Motion:      Approve Version 2 of the ordinance amending sections 5.650 through 5.654 of the Medford Code (Control of Recreational and Medical Marijuana) prohibiting the production of recreational and medical marijuana in residential zones, and move to refer the ordinance to the electors of the City of Medford at the November 8, 2016 general election.
Moved by: Daniel Bunn                                                    Seconded by:  Dick Gordon
 
Councilmembers Corcoran and Bunn noted their opposition to regulating activities within private residences.
 
Roll call:    Councilmembers Bunn, Gordon, Matthews and Stine voting yes; Councilmembers Corcoran and Jackle voting no; Councilmember Bearnson abstaining.
Ordinance 2016-63 comes back for a second reading.
 
60.4     COUNCIL BILL 2016-56 An ordinance repealing sections 9.350 and 9.400, amending section 9.660, and adding sections 9.990 through 9.914 to adopt the International Property Maintenance Code.
 
This topic removed from the agenda.
 
70.    Council Business
70.1     Councilmember Gordon spoke regarding the ADA ramps and bulb-outs discussed during the May 5 meeting. 
 
Motion:  Direct City Manager to have ADA ramps or bulb-outs damaged by vehicle traffic on Central Avenue between 4th Street and 10th Street, and which have pending sidewalk defect complaints outstanding, be repaired by the City using any appropriate street maintenance funds.
Moved by:    Chris Corcoran                                                   Seconded by:  Clay Bearnson
 
Councilmember Corcoran noted the importance of maintaining the downtown core.
 
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Gordon, Tim Jackle, Matthews and Stine voting yes.
Motion carried and so ordered.
 
70.2     Councilmember Gordon suggested a study session on Agenda Item 60.4 which was removed from the agenda.  Mayor Wheeler noted that City Manager Pro Tem Bill Hoke left the meeting, but he would advise Mr. Hoke of Councilmember Gordon’s request. 
 
70.3     Mayor Wheeler announced the names of the three City Manager finalist candidates:  Jon Amundson, Assistant City Manager of Richland Washington; James Thompson, City Manager of Casa Grande, Arizona; and Rob Patridge, Klamath County District Attorney.
 
80.    City Manager and Other Staff Reports
         80.1     Quarterly Economic Development update from SOREDI by Ron Fox
Mayor Wheeler introduced SOREDI Executive Ron Fox and noted this would be Mr. Fox’s last report as he is retiring from SOREDI. Mr. Fox announced that Colleen Padilla is his replacement and she will take over on June 1, 2016.
 
*Councilmember Gordon left the dais.
 
Mr. Fox provided his report and discussed SOREDI’s activities during the past three months.  He noted SOREDI was working on “virtual buildings”, locations that were ready for businesses. SOREDI plans to work with the City’s Planning and Building Departments to ensure buildings are ready to go, appropriately zoned, etc. 
 
*Councilmember Gordon returned to the dais.
 
Mr. Fox noted possible locations for business expansion as well as workforce availability.  SOREDI representatives went to Oregon Institute of Technology with a list of employers looking for specific expertise and came back with 10 or 12 résumés of students from that event. 
 
         80.2     Further reports from City Manager
                     Mayor Wheeler announced Public Works Day will be held May 26 at Hoover Elementary. 
 
90.    Propositions and Remarks from the Mayor and Councilmembers
         90.1     Proclamations issued:
Immigrant Heritage Month – June 2016
 
         90.2     Further Council committee reports
                     None.
           
         90.3     Further remarks from Mayor and Councilmembers
                     None.    
 
Mayor announced there will be an Executive Session at 6:00 p.m. tonight in the Medford Room.
 
100.  Adjournment to the Evening Session
    Council adjourned to the evening session at 2:12 p.m.
 
 
EVENING SESSION
7:00 P.M.
 
The regular evening session of the Medford City Council was called to order at 7:00 p.m. in Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson*, Daniel Bunn, Chris Corcoran*, Tim Jackle, Eli Matthews and Kevin Stine
 
Councilmembers Dick Gordon and Michael Zarosinski were absent.
 
City Manager Pro Tem Bill Hoke*; City Attorney Lori Cooper; Deputy City Recorder Winnie Shepard
 
*Left and returned as noted.
 
110.  Oral Requests and Communications from the Audience
a.  Stephen Svinth spoke regarding the garbage and the abandoned shopping carts around his home on Peach Street.  He requested police patrols and the Council to work with stores regarding the shopping carts. 
 
*City Manager Pro Tem Bill Hoke left the dais.
 
Mayor Wheeler noted Mr. Hoke left the dais to locate a police officer to discuss these issues with Mr. Svinth.
 
*Mr. Hoke returned to the dais.
 
120.  Public Hearings
120.1   Public hearing to consider an appeal by homeowner Florepiz Chapman requesting a reduction in the amount of the sidewalk abatement assessment at 2209 Fairbanks Avenue.
 
Public Works Director Cory Crebbin provided the staff report. Councilmember Stine asked whether the City allowed payment plans; Mr. Crebbin responded if the Council would like to implement a payment plan, he requested a motion to uphold the appeal with modifications. 
 
Council discussed whether to place a lien on the property versus foreclosing; Public Works Business Manager Lorraine Peterson noted the Code outlined the interest rate for property liens at 18%.  However, if a payment plan was established, Council may have discretion regarding the plan’s criteria.  
 
Public hearing opened.
 
Florepiz Chapman 2209 Fairbanks Avenue, spoke regarding her home, which she has owned since July of 2012.  She is a single mother of two children and requested Council reconsider or reduce the amount owed, noting the original balance was $1,700.  She asked for a payment plan and stated she would pay the City any way she can.
 
Public hearing closed.
 
Council discussed possible terms for a payment plan for Ms. Chapman. 
 
Motion:      Move to deny the appeal of the sidewalk abatement assessment regarding the defective sidewalk at 2209 Fairbanks Avenue on the basis that a payment plan will be offered to the appellant in the amount of $100 per month, until fully paid, at 6% per annum simple interest.
Moved by: Tim Jackle                                                       Seconded by:  Daniel Bunn
Roll call:    Councilmembers Bearnson, Bunn, Jackle, Matthews and Stine voting yes; Councilmember Corcoran abstaining.
Motion carried and so ordered.
 
*Councilmember Corcoran left and returned to the dais.
 
120.2   Public hearing to consider an appeal by homeowners Brian and Emily Tamblyn to consider the City of Medford as responsible for the sidewalk repair at 1111 Dakota Avenue and void the sidewalk assessment.
 
Mr. Crebbin provided a staff report outlining the history of this issue. He explained the City does not conduct random sidewalk inspections, but responds to complaints.  This sidewalk defect was most likely caused by a street tree.  Medford Code Section 3.010 clearly outlines that property owners are responsible for sidewalks.  Staff’s recommendation is to deny the appeal. 
 
Councilmember Bunn asked whether the City is responsible if a street tree falls on a car; Ms. Cooper noted that specific incident has actually occurred and the city did not pay for repairs.
 
Public hearing opened.
 
No one spoke.
 
Public hearing closed.
 
Councilmember Jackle questioned the argument made by the property owner.  He outlined Code Section 6.730 and clarified that people living on arterial and collector streets are removed from this code section; Mr. Crebbin explained residents on arterial and collector streets fall under Medford Code Section 3.010 and he was not aware of any cases handled differently.
 
Motion:      Deny the appeal of the appeal by homeowners Brian and Emily Tamblyn to consider the City of Medford responsible for the sidewalk repair at 1111 Dakota Avenue.
Moved by: Clay Bearnson                                                Seconded by:  Daniel Bunn
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Jackle, Matthews and Stine voting yes.
                   Motion carried and so ordered.
 
120.3   Public hearing to consider an appeal of the no parking zone decision citing a lack of adequate restriction on the east side of Layla Drive from Lozier Lane to Arlington Drive.
 
Mr. Crebbin provided a staff report explaining the City received a complaint on January 14, 2016 which was reviewed by the Traffic Coordinating Committee (TCC).  Staff recommended denial of the appeal or granting the appeal with modifications. 
 
Councilmember Bearnson asked whether the plats were vetted through the Fire Department; Mr. Crebbin explained this subdivision approval predated those requirements. 
 
Councilmember Corcoran clarified that if cars are parked on both sides, the travel lane is 14 feet; he asked for the width of the travel lane on Howard Street, a street on which the City implemented a traffic calming solution.  Mr. Crebbin did not know the width of Howard offhand.  Councilmember Corcoran spoke regarding the difference between Howard versus Layla; Mr. Crebbin noted there are many streets in Medford which do not comply with the 20 foot fire line requirement. 
 
Mr. Crebbin reserved rebuttal time.
 
Public hearing opened.
 
a.   Karyssa Booth, 1928 Layla Drive, stated she was first approached regarding a no parking area, it was to be where the new construction was planned.  She explained there is currently very little parking on the street.  Her husband is a contractor and has trailers and there are three drivers in her family.  She was concerned the restriction would impact her property values as well.
 
Councilmember Stine explained that Council was provided with a photo of Layla with a truck and fifth wheel on one side and a trailer on the other.  Ms.  Booth thought the photo was taken near Arlington and she had never seen that trailer parked on her street.  She also believed the road provided adequate room for fire truck travel.
 
Councilmember Stine asked what she thought about the fire marshal’s recommendation; Ms. Booth responded it appeared that the no parking section began right in front of her home. 
 
b.   Tiffany Kirkpatrick, 1929 Layla Drive, agreed with everything Ms. Booth stated.  She stated that she has two toddlers and eliminating parking would enable people to drive faster down her street.  She was concerned regarding the safety of her children if people were speeding, as well as the resale value of her home with no street parking.
 
c.   Kevin Stowe, lives on Layla near Arlington.  He submitted the picture of the truck and trailer on opposing sides of the street.  He stated it was never the intent to restrict parking on both sides of the entire street.  Typically, there are very few vehicles parked on the street; however, vehicles drive through the intersection of Arlington and Layla without slowing or looking.  Mr. Stowe said that during an emergency a fire truck was unable to make the turn to access his house. 
 
d.   Linda Saul, lives on Layla Drive.  She noted a time she had called for an emergency response and the vehicles were unable to drive to her house, because of vehicles parked on both sides of the street. She stated that there were often trucks, trailers and recreational vehicles parked on the street and she sometimes has to drive around the block to access her house.  She shared photos indicating limited space for drivers at the intersection of Layla Drive and Cox Lane. 
 
Mayor Wheeler noted she had gone over time. 
 
e.   Treavor Rodman, 19 Layla Drive, noted that it was his camper and trailer in the photos referenced by Mr. Stowe and Ms. Saul.  He said the trailer was there temporarily to unload quads. He disagrees with the decision to restrict parking. Mr. Rodman explained that he has seen an 18-wheeler drive down the street and did not see how an emergency vehicle was unable to drive through.
 
*Councilmember Bearnson left the dais.
 
f.    Ken Stowe, lives on Layla Drive, noted the trailer shown in Ms. Saul’s photos is parked on the street quite often for three days at a time.
  
g.   Valerie Hollopeter, 1935 Layla Drive, noted she and her fiancé are opposed to the fire lane.  She said that her fiancé has lived on the street for seven years.  She was worried the parking restriction would reduce property values and would be inconvenient for families with multiple drivers.  She also saw an 18 wheeler drive down the street. 
 
*Councilmember Bearnson returned to the dais.
 
Councilmember Corcoran asked whether Ms. Hollopeter had a garage and a driveway and whether she used them.  She said the garage housed a lift so they couldn’t park inside.  She asked why the lane was necessary, when it wasn’t previously.  Councilmember Corcoran explained the City needed to retrofit areas for safety reasons. 
 
Councilmember Stine noted there were a fair amount of people who signed the petition requesting the fire lanes.  He said that with the signatures, petition and photos, there were more people wanting the fire lanes than came tonight to object. 
 
h.   Karyssa Booth explained that some people could not come to the meeting tonight.  She outlined the residences of people objecting.  She shared pictures her husband had just texted of Layla Drive showing no vehicles parked on the street at this time. 
 
Councilmember Stine stated that if no one was parked on the street, it indicated the street parking was not necessary.  Ms. Booth clarified her intention was to prove that there is ample space for emergency vehicle traffic.
 
Councilmember Jackle asked whether Ms. Booth signed the petition; she said she had, but there was a misunderstanding on the area which would be restricted.  She called the City immediately after determining the extent of the restriction and was informed that a decision had been made.  She agreed that parking in the “s” shape of Layla Drive may possibly restrict vehicle travel. 
 
i.    Gary Hayes, 1914 Layla Drive, noted that he has lived there since the home was built.  He has an 8-foot wide motorhome which he has driven down the street many times without a problem. 
 
Public hearing closed.  Mayor Wheeler thanked the citizens for their input.
 
Deputy Chief, Fire Marshal Greg Kleinberg clarified requirement for the 20 foot of unobstructed roadway was not necessarily for a lane of travel.  It is required during a fire or medical event to provide access for a fire truck to pass a parked fire truck and set up.  Councilmember Corcoran asked whether Mr. Kleinberg was aware of any emergency calls on Layla; he was not aware of any calls offhand. 
 
Councilmember Corcoran asked how three houses were being built on the vacant lot if the area was substandard.  Mr. Crebbin explained that the new development would comply with the restrictions within that neighborhood.  Mr. Kleinberg stated that clustered driveways are now built into neighborhoods to enable a fire truck to “weave” between parked cars and driveways. 
 
Councilmember Bunn asked how much of the fire marshal’s information was provided to the TCC before a decision was made; Mr. Crebbin did not believe the information was considered. He displayed a photo of the proposed area before and after TCC recommendation. 
                                   
Mayor Wheeler asked for Council discussion. Councilmember Jackle clarified the circumstances stated in the original request was for no parking on one side of Layla; TCC approved a plan with no parking on one side of most of Layla and Mr. Crebbin revised the map again after speaking with the fire chief today, to a significantly smaller area.
 
Councilmember Bunn spoke to Council, asking whether anyone objected to remanding this issue back to the TCC for reconsideration and decision. 
 
Mr. Crebbin requested the motion include language to have the director consult with the TCC. 
 
Motion:      Remand the appeal of the no parking zone on the east side of Layla Drive, from Lozier Lane to Arlington Drive, to the Public Works Director and instruct the Director to consult with the Traffic Coordinating Committee for additional findings based on the new evidence presented during this hearing.
Moved by: Daniel Bunn                                                    Seconded by:  Kevin Stine
 
Councilmember Bearnson noted ex parte communication and has friends that live on that street. 
 
Councilmember Bunn requested TCC and the director review the fire marshal’s input and the new map, records of any emergency responses on that street, as well as the fire marshal’s comments during the initial planning approval.
 
Roll call:    Councilmembers Bunn, Corcoran, Jackle, Matthews and Stine voting yes; Councilmember Bearnson abstaining. 
Motion carried and so ordered.
 
Mayor Wheeler declared a recess at 8:35 p.m.
 
*  *  *  *  *  *  * 
 
Council reconvened to the evening session at 8:45 p.m. with the same persons present.
 
 
120.4   COUNCIL BILL 2016-61  An ordinance amending sections 10.705, 10.707, 10.710, and 10.713 pertaining to residential setback standards, effective June 20, 2016. (DCA-16-019)
 
Carla Paladino, Planner IV, provided a staff report outlining the history and how the Planning Commission determined the revisions using a subcommittee and worked with agencies, fire and building departments. 
 
            *Mr. Hoke left and returned to the dais. 
 
Ms. Paladino noted these revisions increase lot coverages and setback standards for single-family and duplex structures as well as exempting mechanical equipment from yard requirements.  She requested the revisions become effective immediately.
 
Councilmember Corcoran questioned the increase in  density and the capacity for storm water runoff, because increasing land coverage to 50% would reduce the amount of land available to absorb storm water.  Ms. Paladino explained that for large developments, such as MFR 30 zoning, would detain on site and there would be engineered plans for storm water capacity and removal. 
 
Public hearing opened.
 
                   No one spoke.
 
Public hearing closed.
 
Motion:      Adopt the ordinance amending sections 10.705, 10.707, 10.710, and 10.713 pertaining to residential setback standards, effective immediately.
Moved by: Clay Bearnson                                                Seconded by:  Daniel Bunn
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Jackle, Matthews and Stine voting yes.
Ordinance 2016-61 was duly adopted.
 
         120.5   COUNCIL BILL 2016-62 An ordinance amending Planning Department fees.
 
Planning Director Jim Huber provided a staff report noting that the fees were discussed during a study session.  This is not a comprehensive overview of all the fees.  It only involves annexations, right-of-way vacations, publication and recording costs for annexations and right-of-way vacations, expedited land divisions and portable storage containers.  The revisions are driven by changes in statutes and local ordinances, increases in fees the city is charged and to prepare for more applications anticipated in the future. 
 
Public hearing opened.
 
No one spoke.
 
Public hearing closed.
 
Motion:      Adopt the ordinance amending Planning Department fees.
Moved by: Kevin Stine                                                      Seconded by:  Daniel Bunn
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Jackle, Matthews and Stine voting yes.
Ordinance 2016-62 was duly adopted.
 
130.  Ordinances and Resolutions
         None.
 
140.  Council Business
a.   Mayor Wheeler noted an email from Mr. Hoke outlining the proposed dates for City Manager interviews and the staff’s need for direction to proceed. 
 
Motion:      Direct staff to determine dates and times for potential City Manager candidates to travel to Medford and attend interviews with the City Council.
Moved by: Clay Bearnson                                                Seconded by:  Daniel Bunn
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Jackle, Matthews and Stine voting yes.
Motion carried and so ordered.
 
150.  Further Reports from the City Manager and Staff
         None.
 
160.  Propositions and Remarks from the Mayor and Councilmembers
         None.
        
170.  Adjournment
         There being no further business, this Council meeting adjourned at 9:13 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Winnie Shepard
Deputy City Recorder

 
 
 

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