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Agenda & Minutes

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Mayor & Council (View All)

City Council Study Session Agenda & Minutes

Thursday, May 26, 2016

12:00 PM
Medford City Hall, Medford Room
411 West 8th Street, Third Floor
Medford, Oregon
  1. Parks System Development Charge Methodology
  2. Public Works Staffing
May 26, 2016

12:00 PM
Medford City Hall, Medford Room
411 West 8th Street, Third Floor
Medford, Oregon
The Medford City Council Study Session was called to order at 12:00 p.m. in the Medford Room of the Medford City Hall on the above date with the following members and staff present:
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Daniel Bunn, Chris Corcoran, Dick Gordon, Tim Jackle, Eli Matthews, Kevin Stine, Michael Zarosinski*
City Manager Pro Tem Bill Hoke; City Attorney Lori Cooper; City Recorder Karen Spoonts; Parks and Recreation Director Brian Sjothun; Public Works Director Cory Crebbin
*Left as noted.
Parks System Development Charge Methodology
Leisure Services Plan will be before Council in two weeks. Parks & Recreation Director Brian Sjothun was looking for direction for SDC rates.
  • Two rates for SDC customers; one in the Southeast and one for the remainder of town
    • If the Urban Growth Boundary amendment is approved, fees in those areas will be taken into account
    • Recreation center would include gym, pool and conference rooms
    • There is $38.1 million of eligible SDC funding
    • Won’t be able to accomplish goals without amount raising every year
    • Doug Gabbard, FCS Group, presented a PowerPoint presentation on SDC fees
    • SDC fees include improvement fees and reimbursement fees
  • Estimate ten years for the buildout of SDC fees
  • Everyone would be eligible to use the recreation center; with resident and non-resident rates
  • Recreation center is new to our area, unlike building a pool to replace Hawthorne
  • All SDC fees for in the Southeast Plan must remain in place
  • The Code will need to be modified to allow the fees
  • Recreation center can be located anywhere within the City
  • Estimated $18 million to start; based off work completed during previous bond measure
  • Additional amounts are necessary for a dry court
  • A bond could be used to obtain additional fees
Public Works Director Cory Crebbin asked for Council direction regarding whether to continue with two different SDC fees or create one flat SDC rate for the entire community.
*Councilmember Zarosinski left the Medford Room.
  • Everyone should pay, not just new development
  • Recreation Center is the number one request of citizens
  • Need to consider ongoing operation costs
  • Recreation center has been discussed since 1998 and included in the Leisure Services Plan since 2006
  • Other possible funding solutions to the recreation center were requested
  • Possible to bond against the one million in annual MURA income
Mr. Sjothun requested Council direction to look at all funding sources and debt service retirement for U.S. Cellular Community Park, Medford Urban Renewal Agency, and to further refine the cost of the 10-year Capital Improvement Project list to determine what is achievable.  He also requested flexibility if the City receives property donations for actual development. The Council agreed.
Public Works Staffing
Mr. Crebbin noted at the budget committee presentation we may need another position in Public Works Operations. Several moves have been made and a consultant was hired.
  • A Public Works Supervisor is needed
    • Funding for the position is in Public Works’ contingency
  • Public Works is not included in the general fund and is self-funded through utilities
  • City has received tort claim notice due to not enough managers in the field
    • Due to deficiency, there is not enough time for field work
    • The position would be included in personal services in the next budget
    • Position cost should not increase in utility fees
Council discussed possible ways to obtain the necessary fees.  The issue will be brought back to Council for additional discussion.
The meeting adjourned at 1:26 p.m.
Karen M. Spoonts, MMC
City Recorder


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